Exhibit_4_-_Monthly_Compliance_Status_Report.pdf

This is a Monthly Compliance Status Report form for Small and Minority Business Participation requirements established by Beaufort County, South Carolina. The form is used to track compliance with small and minority business enterprise (S/MBE) participation goals on county contracts and projects. Prime contractors are required to submit completed reports monthly to the Beaufort County Compliance Office by the 5th day of each month, documenting subcontractor activity and expenditures from the previous month. The report captures information throughout the full duration of a project, with contractors certifying that all contracts and purchase orders with S/MBE firms have been executed accurately and that payments have been made in accordance with contractual obligations. Supporting documentation, including cancelled checks to S/MBE subcontractors, must be made available to county officials upon written request.

The form requires contractors to report the original prime contract amount, any change orders issued to date, and the current contract amount, along with detailed line-item tracking of each S/MBE firm engaged on the project. Contractors must document the type of each S/MBE firm, quoted amounts, contract or purchase order dates and amounts, monthly payments with check numbers, and cumulative payments to date. The report also requires summary totals for small business enterprise (SBE) expenditures, minority business enterprise (MBE) expenditures, and combined S/MBE expenditures to date. Completed reports should be submitted to the Compliance Office address in Beaufort, South Carolina, via mail, email, or fax, and must be signed and dated by an authorized contractor representative with their title indicated.