Exhibit 3 - ARPA App Round 1 - Brooks-Hopmere Water Improvement Project.pdf

2021 MARION COUNTY ARPA FUNDS APPLICATION

2021 MARION COUNTY

ARPA FUNDS APPLICATION ROUND 1

Organization Name: Marion County Public Works Department (on behalf of the Brooks Community Service District)

Project Title: Brooks-Hopmere Drinking Water Improvement Project

ARPA Funding Category: Water and Sewer Infrastructure Projects

I. Organization Information

Legal Name of the Organization: * Marion County Public Works Department

Doing Business As (DBA) Name (if applicable): ______________________________________

Employer Identification Number (EIN): * 93-6002307

DUNS Number: ** 167258529 **Organization must be able to obtain a DUNS Number by the time the Contract is executed

Organization Street Address: * 5155 Silverton Road NE

City: Salem State: Oregon Zip Code: 97305

Organization Mailing Address: ____________________________________________________ (if different from street address)

City: ___________________ State: __________________ Zip Code: ________

Organization Website: * https://www.co.marion.or.us/PW (Please enter "N/A" if none)

Applicant Name: * Brian Nicholas

Applicant Title: * Public Works Director

Applicant Mailing Address: ______________________________________________________ (if different from organization mailing address)

City: ___________________ State: __________________ Zip Code: ________

Applicant Phone: * (503) 588-7943 Applicant E-mail: * bnicholas@co.marion.or.us

Project Contact: ________________________________________________________________ (If different from applicant)

Project Contact Phone: (______) _________ Project Contact E-mail: ________________

* Response required for application to be considered complete

II. Project Information (not exceed a total of 25 single-sided, 8.5” x 11” numbered pages)

1. Describe the organization that will manage the project and include the following:

a. Total estimated project budget is $25,827,000.

This is a large project. The total estimated project budget has been broken down into sections (“blocks”) to allow for incremental funding in the event sufficient ARPA funding does not exist to fund the entire project. Each block and associated project costs are described below and illustrated on the attached Water Distribution Sketch Figure. The costs described below include design, survey, environmental studies and permitting, geotechnical engineering, necessary property acquisition, construction, construction oversight and all administrative costs.

i. Block 1 – $9,848,000 (Priority #1)

1. Block 1 includes the installation of a new community water well, a 500,000 gallon drinking water reservoir, booster pump station, water main, service connections and fire hydrants in the area that is currently served by the Brooks Community Service District (BCSD).

Funding Block 1 will allow BCSD to secure its own water source separate from BCSD’s current water source, which is owned by Chemeketa Community College, as well as replace portions of the existing water distribution network that does not meet public safety standards.

ii. Block 2 - $7,945,000 (Priority #2)

1. Block 2 includes the installation of a new community water well, a 500,000 gallon drinking water reservoir, booster pump station, water main, service connections and fire hydrants to serve the developed rural community west of Interstate 5, an area that lacks community water service.

iii. Block 3 - $3,476,000 (Priority #3)

1. Block 3 includes installation of an interconnecting pipe between Block 1 and 2 to provide system redundancy and resiliency.

Redundancy is important to ensure uninterrupted water during periods of low ground water or to accommodate regular maintenance of the wells, reservoirs and pump stations. Block 3 also adds fire hydrants and service main to support future development adjacent to Interstate 5.

iv. Block 4 - $4,558,000 (Priority #4)

1. Block 4 includes installation of water main, service connections and fire hydrants to serve the northern portion of Brooks.

b. Estimated start date and completion dates

Task Start End Water and Wastewater Master Planning Underway December 2022 Preliminary Engineering Report January 2023 June 2023 Land Acquisition March 2023 December 2023 Final Design and Permitting June 2023 December 2024 Bidding January 2025 March 2025 Construction April 2025 December 2026

c. List the project team. Include the name, title, employer, and a high-level overview of their role in the project.

Brian Nicholas, PE, Marion County Public Works Director

i. Role in Project: Department Head

Dennis Mansfield, Marion County Administration Division Manager

i. Role in Project: BCSD Secretary (District Administrator)

Brian May, Marion County Environmental Services Division Manager

i. Role in Project: Management of BCSD Staff

Kelli Weese, Marion County Economic Development Coordinator

i. Role in Project: Economic Development Review and Coordination

Matt Knudson, Marion County Service District Program Supervisor

i. Role in Project: BCSD Operations Supervisor

Brandon Reich, Marion County Building and Planning Division Manager

i. Role in Project: Land Use Permitting, Planning Review and Assistance

Shane Ottosen Jr., PE, Marion County Public Works Engineering Associate

i. Role in Project: BCSD District Engineer

Daniel Schaffer, Marion County Public Works Wasterwater Specialist

i. Role in Project: BCSD Water and Wastewater Operator

2. Describe the project need and the impact the project will have on the local community and Marion County.

The Brooks Community Service District (BCSD) was formed in 1989 to provide water and sewer service to the Brooks-Hopmere community in rural Marion County. BCSD is managed through an intergovernmental agreement with Marion County Public Works. Marion County will continue to manage the BCSD as well as the project described in this grant application.

The Brooks-Hopmere Area is the largest unincorporated community in Marion County and plays an essential role in the economy of the County and region. The area boasts a wide range of businesses and the total employment in the area rivals that of many of the County’s incorporated cities. Businesses, property owners and residents envision a vibrant future for the region serving as a regional employment hub. Although Brooks-Hopmere is a unique area with strong assets and opportunities, it is not without challenges. Several improvements will be needed to allow the community to grow and thrive, and chief among these is the expansion of BCSD’s water and sewer service. BCSD serves only a small portion of the Brooks-Hopmere area and the commercial and industrial development of the area is restrained by the lack of a central water utility serving the entire Brooks-Hopmere community. Additionally, BCSD water is currently supplied by a well owned and operated by Chemeketa Community College, a service that was installed without any agreement between BCSD and the original land owner. Chemeketa has limited the service volume supplied to notified BCSD that the college intends to terminate this service in the near future, which will leave current BCSD customers without any water service at all.

Marion County approved the Brooks-Hopmere Community Plan Future Report in November 2021, after extensive feedback was gathered through Brooks-Hopmere community interviews and online surveys. The future report served to assess and develop an extensive list of actions needed to propel the community into its desired future. The study identified community water and wastewater systems as one of the primary strategies to support the business development and job creation capacity of the area. The expansion of BCSD’s service area is a top priority of the Marion County Board of Commissioners.

To expand the existing water service, BCSD must do the following:

Block 1 – Construct a new well-based water supply, storage and distribution system in

Brooks to replace the Chemeketa Community College water source.

Block 2 – Construct a new well-based water supply, storage and distribution system in the

Hopmere area to serve rural development on the west side of Interstate 5.

Block 3 – Interconnect the two systems for redundancy and resilience and to provide water main access to the undeveloped area between Brooks and Hopmere.

Block 4 – Extend the Brooks water distribution system to serve developed rural areas north of

Brooks.

When completed, the improved system will provide reliable water service to the entire Brooks- Hopmere community with an adequate capacity to serve a 20-year development window and beyond.

3. Describe the project proposal to be accomplished. Identify each project element and include a timeline and key team member(s) who will work on the project.

The total project includes the installation of two new wells, two new storage tanks, two new booster pump stations, new water distribution mains, fire hydrants, service connections and other water system appurtenances. A description of the work included in each Block can be seen above.

The project is necessary to provide safe infrastructure for the public community water system that serves all existing BCSD customers, provides redundancy to allow for proper operation and maintenance in case of an emergency, and eliminates reliance on the tenuous Chemeketa Community College water soure.

Project Element

Timeline Key Team Members

Water Master Plan

December 2021 – December

Engineering Consultant Team Regulatory Agency: OWRD, OHA

Preliminary Engineering Report

January 2023 – June 2023 Marion County* Engineering Consultant Team (to be determined)

Regulatory Agency: OWRD, OHA Water Rights January 2023 – June 2023 Marion County*

Engineering Consultant Team Regulatory Agency: OWRD

Land Acquisition

March 2023 – December 2023 Marion County* Local landowners (to be determined)

Final Design and Permitting

June 2023 – December 2024 Marion County* Engineering Consultant (to be determined)

Regulatory Agency: OHA, JPA Construction Bidding

January 2025 – March 2025 Marion County* Engineering Consultant (to be determined)

Contractors (to be determined) Construction April 2025 – December 2026 Marion County*

Engineering Consultant (to be determined) Contractor (to be determined)

Regulatory Agency: OWRD, OHA, JPA

* See key team members list above.

4. Describe how the project meets the ARPA eligible categories and the specific category requirements according to U.S. Treasury Guidelines, see State and Local Fiscal Recovery Funds (marion.or.us).

https://www.co.marion.or.us/BOC/CD/Pages/fiscalrecoveryfunds.aspx

There are four eligible statutory categories identified in the referenced U.S. Treasury Guidelines that meet the ARPA requirements.

1. To respond to the COVID-19 public health emergency or its negative economic impacts;

2. To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to such eligible workers of the recipient, or by providing grants to eligible employers that have eligible workers who performed essential work;

3. For the provision of government services, to the extent of the reduction in revenue of such recipient due to the COVID–19 public health emergency, relative to revenues collected in the most recent full fiscal year of the recipient prior to the emergency; and

4. To make necessary investments in water, sewer, or broadband infrastructure.

The project proposed in this application meets the forth eligible category and would directly invest in the BCSD water system. Grant funds would be used to repair and upgrade the existing water system to provide a safe, reliable and clean water source to the current and future residents and businesses of the Brooks-Hopmere area.

The proposed project is broken down into sections (or “blocks”). Block 1 constitutes a complete, functional project with each subsequent block extending the reach and capacity of the base system. The proposed project directly meets the ARPA criteria by improving drinking water infrastructure by building and upgrading facilities, transmission distribution, and storage systems as defined in the Treasury’s Interim Final Rule and is eligible for funding under the EPA’s Drinking Water State Revolving Fund. This work would fall under expenditure categories 5.11 (Drinking Water: Transmission), 5.13 (Drinking Water: Source) and 5.14 (Drinking Water:

Storage) as defined in Appendix 1 in the U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds guidance as modified by Marion County.

a. Describe how the project meets the ARPA period of performance.

The deadline for the obligation of funds is December 31, 2024, and all funds must be fully expended by December 31, 2026. Due to the preliminary work already completed by Marion County, the proposed project schedule is both reasonable and achievable. Construction funds will be obligated in December 2024 and construction completed by December 31, 2026.

5. Is this project included in an adopted City/County or organization’s plan or another documented community need? For example: City Infrastructure Master Plan, City Economic Development Plan, City Transportation Plan or City Strategic Plan, etc.

The project is identified in the Brooks-Hopmere Community Plan Future Report. The Marion County Board of Commissioners approved the report via Resolution No. 21R-24 on November 10, 2021.

6. Describe the organization’s experience as a subrecipient. Describe the capacity to successfully manage and submit reporting requirements for the proposed project as a subrecipient of federal awards.

As previously stated, Marion County manages the BCSD through an intergovernmental agreement.

Marion County has extensive experience in successfully managing and reporting as a subrecipient for federal projects. Procurement of goods and services is completed in compliance with the Marion County Contract Review Board Rules and Regulations (MC/CRBRR) and the ORS. Marion County is Certified by ODOT in: Design; Advertising, Bid, & Award; Construction Contract Administration, Direct Appoint Consultant Selection, and Formal/Informal Consultant Selection for federal projects.

Marion County has 15 federal-aid projects to deliver in the current Statewide Transportation Improvements Program (STIP). A single audit for federal projects conducted for FY2019-20 financial transactions resulted in no findings. The county also follows retention record requirements and successfully submits numerous grant reimbursement requests annually. Each grant is closely monitored to ensure expenses are appropriately accounted for.

7. Identify and describe partnerships the organization has secured to assist with the project?

This project currently does not require external partnerships.

8. Describe how the operations will be funded after the project is complete.

The Brooks Community Service District is funded by water and sewer fees. These fees are established based on operational, administrative, and infrastructure project costs. Fees may need to be adjusted based on the expanded infrastructure discussed in this application, but added operational expenses will be largely funded by an increase in the number of utility customers.

9. Identify and describe other Federal, State, or local government funding the organization has applied for, including ARPA funds from governments. Include the source(s) and amount(s) applied for, and any awards received.

Currently the only funding which has been applied for is ARPA funds, Round 1.

10. Identify and describe other non-governmental funding sources (e.g. fees, donations, grants) the organization has applied for. Include the source(s) and amount(s) applied for, and any awards received.

No other funding sources have been applied for or awarded at this time.

11. If the total ARPA funding request is not granted, how will the organization be able to complete the project?

If funding is not granted, this project will need to secure other funding sources. The Brooks Community Service District does not have the funding to pay for this project. Therefore grants and loans would be required. As previously mentioned, the project was broken into blocks so that partial funding could be made through this grant and still yield a complete, functional project.

12. Describe how the project will meet project deadlines – include engineering. Identify any reports or other information related to the project such as completed engineering, architectural, or design studies or other technical studies required for the project. Identify the name and a brief description of the completed study. Marion County will request copies of these studies during the technical review period.

Actions to meet project deadlines:

Set reasonable initial deadlines Establish interim milestones Establish strong project management team at each stage Prioritize and overlap tasks where possible (i.e., begin land acquisition and permitting process once preliminary engineering report has progressed to a suitable stage)

Major deliverables required:

Master Plan Report (Feasibility Study) Preliminary Engineering Report – Report detailing design criteria of proposed project Water Rights – Application and Final Order (not reimbursable under Drinking Water

Revolving Funds) Permitting – Varies by Agency Final Design – Plans and specifications (Bid and Contract Documents) As-Built Drawings – Record drawings from construction

Marion County has already initiated the master planning process for this project, which means design and permitting can begin soon after funds are awarded.

13. Provide any additional information related to the project.

See attached Water Distribution Sketch Figure.

Attachment 1. Attestation Form

APPLICANT NAME:_Brian Nicholas, Marion County Public Works Director________________________

ADDRESS: _Marion County Public Works Department, 5155 Silverton Road NE, Salem, Oregon, 97305_______

PHONE NUMBER: 503.588.5036 EMAIL: bnicholas@co.marion.or.us_WEB SITE: www.co.marion.or.us/PW

TAXPAYER ID NUMBER: _______________ DATE/STATE OF INCORPORATION: __________________

BUSINESS DESIGNATION: Corporation Sole Proprietor Partnership S Corporation Non-Profit √Government Other: __________________________________________________

CERTIFICATION/LICENSE NUMBER: __________________________________________________

The undersigned further acknowledges, attests and certifies individually and on behalf of the Applicant that:

1. That this proposal is, in all respects, fair and without fraud; that it is made without collusion with any official of the county; and that the proposal is made without any collusion with any person making another proposal on this Contract.

2. Information and prices included in this proposal shall remain valid for ninety (90) days after the proposal due date or until a Contract is approved, whichever comes first.

3. The Applicant acknowledges receipt of all Addenda issued under the Application.

4. The Applicant certifies that it does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, handicap, financial ability, age or other non-job-related factors as per ORS 659 and USC 42 2000e.

5. The Applicant, acting through its authorized representative, has read and understands all Application instructions, specifications, and terms and conditions contained within the Application and all Addenda, if any;

6. The Applicant agrees to and shall comply with, all requirements, specifications and terms and conditions contained within the Application, including all Addenda, if any;

7. The proposal submitted is in response to the specific language contained in the Application, and Applicant has made no assumptions based upon either (a) verbal or written statements not contained in the Application, or (b) any previously-issued Application, if any.

8. The Applicant agrees that if awarded the Agreement, Applicant shall be authorized to do business in the State of Oregon at the time of the award;

9. The signatory of this Application Form is a duly authorized representative of the Applicant, has been authorized by Applicant to make all representations, attestations, and certifications contained in this proposal document and all Addenda, if any, issued, and to execute this proposal document on behalf of Applicant.

10. By signature below, the undersigned Authorized Representative hereby certifies on behalf of Applicant that all contents of this Application Form and the submitted proposal are truthful, complete and accurate. Failure to provide information required by the Application may ultimately result in rejection of the proposal.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS - The Applicant certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in item number 2 of this certification;

4. Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

5. Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and

6. Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

Where Applicant is unable to certify to any of the statements in this certification, Applicant shall attach an explanation to their offer. The inability to certify to all of the statements may not necessarily preclude Applicant from award of an agreement under this procurement.

IF THE PROPOSAL IS MADE BY A JOINT VENTURE, IT SHALL BE EXECUTED BY EACH PARTICIPANT

OF THE JOINT VENTURE.

THIS APPLICATION SHALL BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE APPLICANT;

ANY ALTERATIONS OR ERASURES TO THE OFFER SHALL BE INITIALED IN INK BY THE

UNDERSIGNED AUTHORIZED REPRESENTATIVE.

SIGNATURE OF APPLICANT'S DULY AUTHORIZED REPRESENTATIVE FOR ALL SECTIONS:

Authorized Signature: __________________________________________________________

Print Name: _Brian Nicholas_____________________________________________________

Title: _Public Works Director_____________________________________________________

Contact Person (Type or Print): _Matt Knudsen_______________________________________

Telephone Number: (503) _365-3187____________

Email: _mknudsen@co.marion.or.us_____________

The Applicant will notify the County representative on the cover page of this Application within 30 days of any change in the information provided on this form.

Brooks-Hopmere Planning Area Proposed Water Distribution System± Marion County, ARPA Application, Round 1

December 2021

P or tla nd

R oa d N

E

Brooklake Road NE In te rs ta te

R iv er R oa d

N E

Legend Distribution Main sottosen Polygonal Line sottosen Callout Block 1

- Well with Pump (No Water Rights)

- 500,000 gallon Storage Facility

- Booster Pump Station

- Water Mainline

- Service Connections

- Fire Hydrants sottosen Polygonal Line sottosen Callout Block 2

- Well with Pump (No Water Rights)

- 500,000 gallon Storage Facility

- Booster Pump Station

- Water Mainline

- Service Connections

- Fire Hydrants sottosen Polygonal Line sottosen Polygonal Line sottosen Callout Block 3

- Water Mainline Connection

- Fire Hydrants sottosen Polygonal Line sottosen Callout Block 4

- Water Mainline

- Service Connections

- Fire Hydrants sottosen Text Box

ATTACHEMENT 3