Exhibit 2 - ARPA App Round 1 - Brooks-Hopmere Wastewater Improvement Project.pdf

2021 MARION COUNTY ARPA FUNDS APPLICATION

2021 MARION COUNTY

ARPA FUNDS APPLICATION ROUND 1

Organization Name: Marion County Public Works Department (on behalf of the Brooks Community Service District)

Project Title: Brooks-Hopmere Wastewater Improvement Project

ARPA Funding Category: Water and Sewer Infrastructure Projects

I. Organization Information

Legal Name of the Organization: * Marion County Public Works Department

Doing Business As (DBA) Name (if applicable): ______________________________________

Employer Identification Number (EIN): * 93-6002307

DUNS Number: ** 167258529 **Organization must be able to obtain a DUNS Number by the time the Contract is executed

Organization Street Address: * 5155 Silverton Road NE

City: Salem State: Oregon Zip Code: 97305

Organization Mailing Address: ____________________________________________________ (if different from street address)

City: ___________________ State: __________________ Zip Code: ________

Organization Website: * https://www.co.marion.or.us/PW (Please enter "N/A" if none)

Applicant Name: * Brian Nicholas

Applicant Title: * Public Works Director

Applicant Mailing Address: ______________________________________________________ (if different from organization mailing address)

City: ___________________ State: __________________ Zip Code: ________

Applicant Phone: * (503) 588-7943 Applicant E-mail: * bnicholas@co.marion.or.us

Project Contact: ________________________________________________________________ (If different from applicant)

Project Contact Phone: (______) _________ Project Contact E-mail: ________________

* Response required for application to be considered complete

II. Project Information (not exceed a total of 25 single-sided, 8.5” x 11” numbered pages)

1. Describe the organization that will manage the project and include the following:

a. Total estimated project budget is $37,110,000.

This is a large project. The total estimated project cost has been broken down into sections (“blocks”) to allow for incremental funding in the event sufficient ARPA funding does not exist to fund the entire project. Each block and associated project costs are described below and illustrated on the attached Proposed Sewer System figure. The costs described below include design, survey, environmental studies and permitting, geotechnical engineering, necessary property acquisition, construction, construction oversight and all administrative costs.

i. Block 1 – $15,256,000 (Priority #1)

Block 1 includes necessary upgrades to the existing BCSD wastewater treatment plant to accommodate the additional sewage volume and concentration that an expanded sewage collection system will generate and installation of a pump station, gravity sewer line, manholes and force main in Richland Avenue and in Brooklake Road between Richland Avenue and Interstate 5.

ii. Block 2 - $6,451,000 (Priority #2)

Block 2 includes installation of a pump station and gravity sewer line, manholes, force main and service connections to serve the developed rural community west of Interstate 5. The combination of Blocks 1 and 2 will extend BCSD sewer service to River Road west of Interstate 5.

iii. Block 3 - $7,140,000 (Priority #3)

Block 3 includes replacing BCSD’s existing Septic Tank Effluent Pump (STEP) sewer collection system in the Brook area with a conventional gravity sewer system. Block 3 includes the installation of gravity sewer line, manholes and service connections.

iv. Block 4 - $8,263,000 (Priority #4)

Block 4 includes the installation of a pump station and gravity sewer line, manholes and force main to extend BCSD’s sewer serve to the northern portion of Brooks.

b. Project preliminary engineering is anticipated to begin January 2023. Final construction is anticipated to be completed by the end of 2026.

Task Start End Water and Wastewater Master Planning Underway December 2022 Preliminary Engineering Report January 2023 June 2023 Land Acquisition March 2023 December 2023 Final Design and Permitting June 2023 December 2024 Bidding January 2025 March 2025 Construction April 2025 December 2026

c. List the project team. Include the name, title, employer, and a high-level overview of their role in the project.

Brian Nicholas, PE, Marion County Public Works Director

i. Role in Project: Department Head

Dennis Mansfield, Marion County Administration Division Manager

i. Role in Project: BCSD Secretary (District Administrator)

Brian May, Marion County Environmental Services Division Manager

i. Role in Project: Management of BCSD Staff

Kelli Weese, Marion County Economic Development Coordinator

i. Role in Project: Economic Development Review and Coordination

Matt Knudson, Marion County Service District Program Supervisor

i. Role in Project: BCSD Operations Supervisor

Brandon Reich, Marion County Building and Planning Division Manager

i. Role in Project: Land Use Permitting, Planning Review and Assistance

Shane Ottosen Jr., PE, Marion County Public Works Engineering Associate

i. Role in Project: BCSD District Engineer

Daniel Schaffer, Marion County Public Works Wasterwater Specialist

i. Role in Project: BCSD Water and Wastewater Operator

2. Describe the project need and the impact the project will have on the local community and Marion County.

The Brooks Community Service District (BCSD) was formed in 1989 to provide water and sewer service to the Brooks-Hopmere community in rural Marion County. BCSD is managed through an intergovernmental agreement with Marion County Public Works. Marion County will continue to manage the BCSD as well as the project described in this grant application.

The Brooks-Hopmere Area is the largest unincorporated community in Marion County and plays an essential role in the economy of the County and region. The area boasts a wide range of businesses and the total employment in the area rivals that of many of the County’s incorporated cities. Businesses, property owners and residents envision a vibrant future for the region serving as a regional employment hub. Although Brooks-Hopmere is a unique area with strong assets and opportunities, it is not without challenges. Several improvements will be needed to allow the community to grow and thrive, and chief among these is the expansion of BCSD’s water and sewer service.

BCSD serves only a small portion of the Brooks-Hopmere area and the commercial and industrial development of the area is restrained by the lack of a central sanitary sewer utility serving the entire Brooks-Hopmere community. The existing sewage collection system, a Septic Tank Effluent Pump, or STEP, system is expensive to operate and maintain and makes development and redevelopment of larger properties cost prohibitive. Currently, most large commercial properties not served by BCSD are required to use septic systems, which poses a high risk to public health and the environment when these large volume systems fail. Development of a community wastewater system is essential to the long-term pubic health, economic health and resiliency of the area.

Marion County approved the Brooks-Hopmere Community Plan Future Report in November 2021, after extensive feedback was gathered through Brooks-Hopmere community interviews and online surveys. The future report served to assess and develop an extensive list of actions needed to propel the community into its desired future. The study identified community water and wastewater systems as one of the primary strategies to support the business development and job creation capacity of the area. The expansion of BCSD’s service area is a top priority of the Marion County Board of Commissioners.

To expand the existing sanitary sewer service, BCSD must do the following:

Block 1 – Expand the existing BCSD sewer plant to provide the processing capacity needed to accommodate the increased sewer flow and concentration of an expanded waste collection system, including the construction of a pump station, manholes, and new gravity and pressure main connections to the plant. The system will continue to serve the existing BCSD STEP sewage collection system when Block 1 is complete.

Block 2 – Extend the BCSD sewage collection system to serve the Hopmere community on the west side of Interstate 5.

Block 3 – Replace the existing STEP collection system in the Brooks area with a conventional gravity collection system

Block 4 – Extend the BCSD sewage collection system to serve developed rural neighborhoods on the north side of Brooks.

When completed, the improved system will provide reliable and affordable sanitary sewer service to the entire Brooks-Hopmere community with an adequate capacity to serve a 20-year development window and beyond.

3. Describe the project proposal to be accomplished. Identify each project element and include a timeline and key team member(s) who will work on the project.

The proposed project is based on planning criteria established in the Future Report, The Brooks- Hopmere Community Plan (March 2021). The report estimates future growth for a 20-year planning period. The proposed project provides wastewater system improvements for the existing community and with a reasonable amount of population growth presented in the report. Major facilities of the project include a new gravity collection system, new pump stations and force mains, treatment plant improvements, and a new effluent storage lagoon.

The total proposed project includes installing a gravity collection system, consisting of gravity mains, manholes and laterals to serve existing customers with consideration for a reasonable amount of population growth. Work also includes a total of three pump stations. The existing treatment lagoons are anticipated to have capacity for the 20-year planning period established in the Future Report. New treatment plant headworks will include screen, washer, and compactor facilities. The additional storage lagoon will hold effluent during the dry season when the system is not permitted to discharge to the Willamette River. Effluent pump station upgrades are included in the project. The existing chlorination system is assumed to be sufficient and no upgrades are included in this proposed project and associated cost estimates. Additional site work, yard piping, and control structures are expected with the treatment plant improvements.

The table below summarizes the main project elements, proposed timelines, and key team members.

Project Element Timeline Key Team Members Preliminary Engineering Report

Dec 2021-Dec 2022 Marion County* Engineering consultant (to be determined) Regulatory agencies (Oregon DEQ, additional to be identified)

Final Design & Permitting

Jan 2023-Jun 2023 Marion County* Engineering consultant (to be determined) Regulatory agencies (Oregon DEQ, additional to be identified)

Construction Bidding

Jun 2023-Dec 2024 Marion County* Engineering consultant (to be determined) Contractors (to be determined)

Construction Jan 2025-Mar 2025 Marion County* Contractor (to be determined) Engineering consultant (to be determined)

Commissioning Apr 2025-Oct 2026 Marion County* Engineering consultant (to be determined) Regulatory agencies (Oregon DEQ, additional to be identified)

* See key team members list above.

4. Describe how the project meets the ARPA eligible categories and the specific category requirements according to U.S. Treasury Guidelines, see State and Local Fiscal Recovery Funds (marion.or.us).

https://www.co.marion.or.us/BOC/CD/Pages/fiscalrecoveryfunds.aspx

There are four eligible statutory categories identified in the referenced U.S. Treasury Guidelines that meet the ARPA requirements.

1. To respond to the COVID-19 public health emergency or its negative economic impacts;

2. To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to such eligible workers of the recipient, or by providing grants to eligible employers that have eligible workers who performed essential work;

3. For the provision of government services, to the extent of the reduction in revenue of such recipient due to the COVID–19 public health emergency, relative to revenues collected in the most recent full fiscal year of the recipient prior to the emergency; and

4. To make necessary investments in water, sewer, or broadband infrastructure.

The project proposed in this application meets the forth eligible category and would directly invest in the BCSD wastewater system. Grant funds would be used to repair and upgrade the existing sewer system to provide safe and reliable sewer conveyance and treatment to the current and future residents and businesses of the Brooks-Hopmere area.

The proposed project is broken down into sections (or “blocks”). Block 1 consitutes a complete, functional project with each subsequent block extending the reach and capacity of the base system. The proposed project directly meets the ARPA criteria by improving wastewater infrastructure by building and upgrading the centralized wastewater treatment facilities and collection and conveyance system as defined in the Treasury’s Interim Final Rule and is eligible for funding under the EPA’s Clean Water State Revolving Fund. This work would fall under expenditure categories 5.1 (Clean Water: Centralized Wastewater Treatment) and 5.2 (Clean Water: Centralized Wastewater Collection and Conveyance) as defined in Appendix 1 in the U.S.

Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds guidance as modified by Marion County.

a. Describe how the project meets the ARPA period of performance.

The deadline for the obligation of funds is December 31, 2024, and all funds must be fully expended by December 31, 2026. Due to the preliminary work already completed by Marion County, the proposed project schedule is both reasonable and achievable. Construction funding will be obligated and the project will go to bid in June 2024. Construction and commissioning will be completed by October 31, 2026, meeting all funding deadlines.

5. Is this project included in an adopted City/County or organization’s plan or another documented community need? For example: City Infrastructure Master Plan, City Economic Development Plan, City Transportation Plan or City Strategic Plan, etc.

The project is identified in the Brooks-Hopmere Community Plan Future Report. The Marion County Board of Commissioners approved the report via Resolution No. 21R-24 on November 10, 2021.

6. Describe the organization’s experience as a subrecipient. Describe the capacity to successfully manage and submit reporting requirements for the proposed project as a subrecipient of federal awards.

As previously stated Marion County manages the BCSD through an intergovernmental agreement.

Marion County has extensive experience in successfully managing and reporting as a subrecipient for federal projects. Procurement of goods and services is completed in compliance with the Marion County Contract Review Board Rules and Regulations (MC/CRBRR) and the ORS. Marion County is Certified by ODOT in: Design; Advertising, Bid, & Award; Construction Contract Administration, Direct Appoint Consultant Selection, and Formal/Informal Consultant Selection. Marion County has 15 federal-aid projects to deliver in the current Statewide Transportation Improvements Program (STIP). A single audit for federal projects conducted for FY2019-20 financial transactions resulted in no findings. The county also follows retention record requirements and successfully submits numerous grant reimbursement requests annually. Each grant is closely monitored to ensure expenses are appropriately accounted for.

7. Identify and describe partnerships the organization has secured to assist with the project?

This project currently does not require external partnerships.

8. Describe how the operations will be funded after the project is complete.

The Brooks Community Service District is funded by water and sewer fees. These fees are established based on operational, administrative, and infrastructure project costs. Fees may need to be adjusted based on the expanded infrastructure discussed in this application, but added operational expenses will be largely funded by an increase in the number of utility customers.

9. Identify and describe other Federal, State, or local government funding the organization has applied for, including ARPA funds from governments. Include the source(s) and amount(s) applied for, and any awards received.

Currently the only funding which has been applied for is ARPA funds, Round 1.

10. Identify and describe other non-governmental funding sources (e.g. fees, donations, grants) the organization has applied for. Include the source(s) and amount(s) applied for, and any awards received.

No other funding sources have been applied for or awarded at this time.

11. If the total ARPA funding request is not granted, how will the organization be able to complete the project?

If funding is not granted, this project will need to secure other funding sources. The Brooks Community Service District does not have the funding to pay for this project. Therefore grants and loans would be required. As previously mentioned, the project was broken into blocks so that partial funding could be made through this grant and still yield a complete, functional project.

12. Describe how the project will meet project deadlines – include engineering. Identify any reports or other information related to the project such as completed engineering, architectural, or design studies or other technical studies required for the project. Identify the name and a brief description of the completed study. Marion County will request copies of these studies during the technical review period.

Actions to meet project deadlines:

Set reasonable initial deadlines

Establish interim milestones

Establish strong project management team at each stage o Identify critical path items and potential scheduling conflicts

Prioritize and advance tasks concurrently where possible (i.e., begin land acquisition and permitting process once predesign has progressed to a suitable stage)

Project-related reports or studies

Future Report Brooks-Hopmere Community Plan (March 2021)

Water and Wastewater Feasibility Studies (anticipated Dec 2022)

Marion County has already initiated the master planning process for this project, which means design and permitting can begin soon after funds are awarded.

13. Provide any additional information related to the project.

The proposed wastewater system facilities are approximated in the attached figure.

Attachment 1. Attestation Form

APPLICANT NAME:_Brian Nicholas, Marion County Public Works Director________________________

ADDRESS: _Marion County Public Works Department, 5155 Silverton Road NE, Salem, Oregon, 97305_______

PHONE NUMBER: 503.588.5036 EMAIL: bnicholas@co.marion.or.us_WEB SITE: www.co.marion.or.us/PW

TAXPAYER ID NUMBER: _______________ DATE/STATE OF INCORPORATION: __________________

BUSINESS DESIGNATION: Corporation Sole Proprietor Partnership S Corporation Non-Profit √Government Other: __________________________________________________

CERTIFICATION/LICENSE NUMBER: __________________________________________________

The undersigned further acknowledges, attests and certifies individually and on behalf of the Applicant that:

1. That this proposal is, in all respects, fair and without fraud; that it is made without collusion with any official of the county; and that the proposal is made without any collusion with any person making another proposal on this Contract.

2. Information and prices included in this proposal shall remain valid for ninety (90) days after the proposal due date or until a Contract is approved, whichever comes first.

3. The Applicant acknowledges receipt of all Addenda issued under the Application.

4. The Applicant certifies that it does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, handicap, financial ability, age or other non-job-related factors as per ORS 659 and USC 42 2000e.

5. The Applicant, acting through its authorized representative, has read and understands all Application instructions, specifications, and terms and conditions contained within the Application and all Addenda, if any;

6. The Applicant agrees to and shall comply with, all requirements, specifications and terms and conditions contained within the Application, including all Addenda, if any;

7. The proposal submitted is in response to the specific language contained in the Application, and Applicant has made no assumptions based upon either (a) verbal or written statements not contained in the Application, or (b) any previously-issued Application, if any.

8. The Applicant agrees that if awarded the Agreement, Applicant shall be authorized to do business in the State of Oregon at the time of the award;

9. The signatory of this Application Form is a duly authorized representative of the Applicant, has been authorized by Applicant to make all representations, attestations, and certifications contained in this proposal document and all Addenda, if any, issued, and to execute this proposal document on behalf of Applicant.

10. By signature below, the undersigned Authorized Representative hereby certifies on behalf of Applicant that all contents of this Application Form and the submitted proposal are truthful, complete and accurate. Failure to provide information required by the Application may ultimately result in rejection of the proposal.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS - The Applicant certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in item number 2 of this certification;

4. Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

5. Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and

6. Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

Where Applicant is unable to certify to any of the statements in this certification, Applicant shall attach an explanation to their offer. The inability to certify to all of the statements may not necessarily preclude Applicant from award of an agreement under this procurement.

IF THE PROPOSAL IS MADE BY A JOINT VENTURE, IT SHALL BE EXECUTED BY EACH PARTICIPANT

OF THE JOINT VENTURE.

THIS APPLICATION SHALL BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE APPLICANT;

ANY ALTERATIONS OR ERASURES TO THE OFFER SHALL BE INITIALED IN INK BY THE

UNDERSIGNED AUTHORIZED REPRESENTATIVE.

SIGNATURE OF APPLICANT'S DULY AUTHORIZED REPRESENTATIVE FOR ALL SECTIONS:

Authorized Signature: __________________________________________________________

Print Name: _Brian Nicholas_____________________________________________________

Title: _Public Works Director_____________________________________________________

Contact Person (Type or Print): _Matt Knudsen_______________________________________

Telephone Number: (503) _365-3187____________

Email: _mknudsen@co.marion.or.us_____________

The Applicant will notify the County representative on the cover page of this Application within 30 days of any change in the information provided on this form.

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Service Layer Credits: Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community

Legend Brooks-Hopmere Community

""PS Pump Station Force Main Gravity Main Effluent Storage

Brooks-Hopmere Planning Area Proposed Sewer System±

0 0.1 0.20.05 Miles

Marion County, ARPA Application, Round 1 December 2021 eflock Callout Effluent Storage Lagoon (approx. 15 MG) eflock Callout Effluent Pump Station Improvements eflock Callout New Influent Pump Station sottosen Polygonal Line sottosen Polygonal Line sottosen Callout Block 1

- Treatment Plant Upgrades

- Influent Pump Station

- Gravity/Pressure System down Richland Avenue and Brooklake Road towards I-5 sottosen Polygonal Line sottosen Callout Block 2

- Pump Station

- Gravity/Pressure System sottosen Polygonal Line sottosen Callout Block 3

- Gravity System for Brooks Proper sottosen Polygonal Line sottosen Callout Block 4

- Pump Station

- Pressure Line

- Gravity System for Northern Brooks sottosen Text Box

ATTACHEMENT 3