Exhibit 2 - Contract Discrepancy Notice.docx
DOCX document 72 KB Posted
- Attached to
- Retroreflectometer
- Solicitation number
- 762
- Issued by
- Idaho
About this file
This is a Contract Discrepancy Notice document related to the State of Idaho's Invitation to Bid (ITB) for a Retroreflectometer, a specialized measurement instrument used for assessing reflective properties of road markings and transportation infrastructure. The bid was posted on January 18, 2025, with a submission deadline of January 30, 2025. The notice addresses discrepancies identified in the original bid solicitation and provides clarifications or corrections to the procurement requirements. The document serves as an official addendum to ensure all prospective bidders have accurate and complete information regarding the equipment specifications, technical requirements, delivery expectations, and submission procedures for this state procurement.
The Contract Discrepancy Notice establishes an opportunity for bidders to submit accurate proposals based on corrected or clarified information from the original ITB. No specific set-asides for disadvantaged business enterprises, women-owned small businesses, or other preference categories are explicitly identified in the available documentation. Potential bidders are directed to review the complete bid package, including this discrepancy notice, to ensure full compliance with all procurement parameters, evaluation criteria, and contractual requirements specific to Idaho's retroreflectometer procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit 1 - Deliverable Acceptance Form.docx | DOCX document | |
| Solicitation Instructions.pdf | ||
| Section 67-2302 – Idaho State Legislature.pdf | ||
| Attachment 3 - Signature Page.docx | DOCX document | |
| Insurance Requirements 2023.docx | DOCX document | |
| Amended - RFQ762 - Retroreflectometer.docx | DOCX document | |
| RFQ762 -Attachment 2 - Price Sheet.xlsx | XLSX spreadsheet |
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Text version
Exhibit 2 - Contract Discrepancy Notice
| Contract No: |
| TBD |
Contract Name:
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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File details come from the government source that posted it. Updated .