Amended - RFQ762 - Retroreflectometer.docx

RFQ762

AMENDED - ATTACHMENT 1

RETROREFLECTOMETER

GENERAL INFORMATION

1. Purpose Idaho Transportation Department is requesting Quotes from qualified Vendors for the purchase and delivery of a reflectometer accordance with the specifications provided.

2. Solicitation Contact The contact for this RFQ is:

Name:

Email: (preferred method of contact)

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. Requirements and Specifications See Sections 1 and 2.

5. Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO.

Electronic Submission:

IPRO – Enter your pricing in IPRO POWERED BY LUMA and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 – Price Sheet Attachment 3 – Signature Page Supporting documentation if offering an equal.

Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Section 1 and 2 – Requirements and Specifications)

7. Award Award will be made, to the responsive responsible vendor with the lowest total Cost as provided on Attachment 2 – Bid Schedule, Line 1.

Optional Items are for informational purposes only and will not be included in the quote evaluation.

ITB reserves the right to award or not award Optional Items #1 and #2 as provided on Attachment 2 – Bid Schedule.

The State reserves the right not to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

AMENDED RFQ762

RETROREFLECTOMETER

SECTION 2 – REQUIREMENTS & SPECIFICATIONS

Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Model & Assembly The retroreflectometer must be new, not used. Though they are not specifically covered herein, all parts necessary to provide a complete and functional retroreflectometer must be provided. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

Warranty

3.1. Manufacturer standard warranty must cover the entire retroreflectometer for a minimum period of one (1) year. Manufacturer standard warranty must cover all defects, with the exception, of normal wear and tear under normal working conditions.

3.2. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire retroreflectometer. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved by the ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 8, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the retroreflectometer on-site within thirty (30) calendars days, or if the retroreflectometer continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the retroreflectometer at no additional cost to ITD.

Authorized DISTRIBUTOR Submitting vendors must be an authorized distributor or manufacturer of the retroreflectometer offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Quotes from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

Acceptance

5.1. Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Exhibit 1 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 9, Invoicing.

5.2. Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Exhibit 2 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

5.3. Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further cure action as detailed in State of Idaho Contract Terms and Conditions.

Termination and cure See State of Idaho Contract Terms and Conditions located on the RFQ Terms Tab.

Delivery Delivery is desired between one hundred and twenty (120) and one hundred and eighty (180) days ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver and unload the Retroreflectometer to the location listed below by the desired delivery date or the date provided on Attachment 2 - Price Sheet if determined to be in the best interest of the State of Idaho. The contractor is responsible for providing the necessary labor and equipment to unload the Retroreflectometer, including any re-assembly of any Retroreflectometer components that were unassembled for delivery or unloading.

Delivery Location:

ITD District 1 600 W Prairie Ave.

Coeur d’ Alene, ID 83815

Insurance Contractor must have insurance, sufficient enough to cover any damage caused to the Retroreflectometer during shipping and unloading up to and including coverage to replace the entire Retroreflectometer if needed.

Invoicing The Contractor must submit its invoice within thirty (30) calendar days after Acceptance to the billing contact identified on each Order. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

10.1. Contract Name and Order Number

10.2. Invoice Number and Date

10.3. Contractor Contact Information

10.4. Itemization of Property (description, quantity, unit of measure, unit price, and total price)

Electronic invoice submittal email: D1AP@ITD.IDAHO.GOV

AMENDED - RFQ762

RETROREFLECTOMETER

SECTION 2 – SPECIFICATIONS

1. Laserlux® G7 or equal and must meet the following minimum specifications;

Must meet American Society for Testing and Materials (ASTM) https://www.astm.org/ E1710 and EN1436;

Continuous pavement marking assessment and evaluation within the flow of traffic;

Side mount unit;

Day and night operation;

Tandem configuration;

Drive in middle of the lane;

Laser diode based system;

Wi-Fi operation;

High definition video recording;

Continuous retroreflectivity measurements at all speeds up to the posted speed limit;

Universal Serial Bus (USB) flash drive;

Includes mount to securely mount to any vehicle;

One (1) meter measurement width;

Measurement speed up to one hundred (100) miles per hour;

Measurements collected at a minimum of four hundred (400) measurements per second;

Measurements on lines every three (3) inches;

Measure both white and yellow, flat and profiled road markings on flat, rough, dry and wet surfaces;

Live real time display of retorreflectivity profile of measured markings;

Built in distance measuring instrument Global Positioning System (GPS) coordinates with each measurement point;

Data file to record and report;

Record Number;

Odometer Reading;

Date/Time;

GPS Coordinates;

GPS Position fix accuracy;

Vehicle Speed;

Ambient Temperature and Humidity;

Number of Valid Scans;

Maximum, Minimum, Average, Stripe Width of Left And Right Stripes Individually;

Number of Road Studs;

Strip Type and;

User Road Condition Codes.

Data file must be stored on a removable USB flash drive;

Generate color coded Google map Files (KNL);

Calibration;

1.24.1. Calibration Standard must be attached to the front of the device;

1.24.2. Calibration can be completed in less than one (1) minute without the instrument being placed on the ground and;

1.24.3. Calibration standard must have a traceable certificate from NIST https://www.nist.gov/ and be ISO/IEC 17025 https://www.iso.org/home.html compliant and;

Must automatically adjust height and tilt to maintain the correct position while measuring;

Zero point two four (0.24) receiver aperture;

Twenty (20) degrees to one hundred twenty-two (122) degrees fare height operating temperatures;

Five (5) to ninety-five (95) percent operating non-condensing operating humidity range and;

Four hundred (400) + measurements per second of line.

2. Readings

2.1. Measures and counts raised pavement markers (cat eyes, road studs, revolutions per minute);

2.2. Measures double lines individually with separate Reduced Level (RL) values for each line

2.3. Measures the night-time perceived pavement marking line width and;

2.4. High definition video recording.

3. Optional Items

3.1 Infrared retroreflectivity measurements for machine vision and;

3.2 Night-time color measurements of white and yellow pavement markings.

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