Exhibit 001-Performance Work Statement.pdf

Operation and Maintenance Contract Performance Work Statement (PWS) National Center of Agricultural Utilization Research (NCAUR) USDA-ARS, Peoria, IL

Background The National Center for Agricultural Utilization Research (NCAUR) is a research center of the Agricultural Research Service (ARS), United States Department of Agriculture (USDA). The majority of the research is conducted in the main building within three laboratory wings. The original building was constructed in 1940, an additional research wing was constructed 1967, and a greenhouse was constructed in 1984. There has been an ongoing renovation effort throughout the facility.

Additionally, this Location can support other USDA agencies and office including, but not limited to, Headquarters staff and the Midwest Area Office of the Director (MWA).

Facility Name & Location:

United States Department of Agriculture (USDA) National Center of Agricultural Utilization Research (NCAUR) 1815 North University Street Peoria, Illinois 61604 Ph: 309-685-4011

General Facility Description:

Research center consisting of main laboratory / administrative building with multiple support buildings and structures. The facility is located within a commercial and residential area of Peoria on an approximate sixteen (16) acre site. A listing of buildings at the facility follows:

B001 – Laboratory #1 (327,268 sq. ft.)

B002 – Boiler House #2 (6,741 sq. ft.)

B003 – Semi-Works #3 (2,615 sq. ft.)

B004 – Property #4 (852 sq. ft.)

B005 – Commodities #5 (3,208 sq. ft.)

B007 – Milling Building (1,116 sq. ft.)

B008 – Corn Growth Room #8 (828 sq. ft.)

B009 – Storage Garage #9 (828 sq. ft.)

B010 – Seed / Solvent Storage #10 (2,233 sq. ft.)

B013 - Greenhouse #13 (2,665 sq. ft.)

B014 – Garden Shed #14 (400 sq. ft.)

Note: Square feet indicated in usable space, not building foot print.

Mission Statement:

The mission of NCAUR is to invent new industrial and food products from agricultural commodities, develop new technologies to improve environmental quality, and provide technical support to Federal regulatory and action agencies. As the designated lead technology transfer facility for the USDA, NCAUR maintains a mixed portfolio of interdisciplinary science ranging from fundamental to applied research. Microorganisms and/or enzymes are being developed to transform raw agricultural materials to commercially valuable products such as food additivities, fuels, cosmetics, and industrial lubricants. Processing technologies which include extrusion, jet cooking, high pressure reactions, and supercritical extraction are being used to make new value-added products such as biodegradable plastics, edible films, printing inks, novel flavors, and pigments.

Modern biotechnology tools are being used to produce new products for many industrial uses, improved food quality, and better human nutrition. Novel techniques are also being used to control agricultural pests which decrease crop yields, pose health hazards, and limit exports for American crops in world trade.

Research Programs:

Bioenergy Research (BER) Bio-oils Research (BOR) Crop Bio-Protection Research (CBP) Functional Foods Research (FFR) Mycotoxins Preventative and Applied Microbiology (MPM) Plant Polymer Research (PPL) Renewable Product Technology Research (RPT)

Performance Work Statement (PWS) – General Attachment 001 Craft Codes Attachment 002 Work Order Types Attachment 003 Work Order Statistics Attachment 005 MP2 Equipment Report – Simple Attachment 006 MP2 Task Instruction List Attachment 007 MP2 Task Report Attachment 010 Facility Drawings Attachment 011 Housing Keeping Matrix Attachment 016 Work Order Summary

The following exhibits shall be part of this PWS and are included to provide additional information on the facility, facility programs, facility standards, facility’s quality assurance program, occupation types and wage determinations:

Exhibit 001 NCAUR Performance Work Statement (i.e. this document) Exhibit 002 NCAUR Biosafety, Safety, Health and Environmental

Management Manual Exhibit 003 NCAUR Building Standards Exhibit 004 Quality Assurance Surveillance Plan Exhibit 005 SCA Directory of Occupations Exhibit 006 Wage Determination for Construction Wage Rate Requirements statue Exhibit 007 SCA Wage Determination

The following attachments shall be part of this PWS and are included to provide additional information on the facility, facility programs, and on the tasks to be performed (i.e. to understand the volume or type of work which needs to be performed):

Attachment 001 Craft Codes

Attachment 002 Work Order Types Attachment 003 Work Order Statistics Attachment 004 Documents incorporated by Reference Attachment 005 MP2 Equipment Report – Simple Attachment 006 MP2 Task Instruction List Attachment 007 MP2 Task Report Attachment 008 Inventory of Government Vehicles Attachment 009 Contractor Space Attachment 010 Facility Drawings Attachment 011 Housing Keeping Matrix Attachment 012 Flooring Surfaces Attachment 013 Elevators and Hoisting Devices Attachment 014 Supplies / Services - Government Furnished Attachment 015 Pest Treatment Matrix Attachment 016 Work Order Summary Attachment 017 Personal Identity Information (PII) Sheet

Attachment 018 Ozone Depleting Substances (ODS) Management Program and Associated PWS Requirements

Attachment 019 Government Furnished Equipment Attachment 020 Stock Level Summary Attachment 021 Space Temperature and Humidity Requirements Attachment 022 Supplemental Work Items

The Performance Work Statement (PWS) describes the services expected to provide the full range of operational and maintenance support (O&M) at the National Center for Agricultural Utilization Research (NCAUR). The PWS is intended to describe the minimum acceptable level of facility services and preventative / predictive maintenance required to create a clean, functional, healthy, safe, comfortable, and aesthetically pleasing physical environment for staff and visitors. The Contractor must complete the requirements of this PWS in a manner that will support the business and research activities of the NCAUR facility. These services must be provided to the entire facility (buildings, grounds, infrastructure, utilities, etc).

See the following attachments for additional information to understand the volume or type of work which needs to be performed:

Attachment 001 Craft Codes

Attachment 002 Work Order Types Attachment 003 Work Order Statistics Attachment 005 MP2 Equipment Report – Simple Attachment 006 MP2 Task Instruction List Attachment 007 MP2 Task Report

Attachment 011 Housing Keeping Matrix Attachment 016 Work Order Summary

See Attachment 010 – Facility Drawings for additional information on NCAUR campus layout and for floor plans / layouts of buildings.

The Contractor shall complete all preventative and predictive maintenance tasks indicated in the facility Work Management System (WMS) as a component of this PWS.

The Contractor shall complete all housekeeping tasks indicated in Attachment 011 “House Keeping Matrix” as a component of this PWS.

Unless noted otherwise in this PWS, the Contractor must provide all labor, supervision, tools, equipment, parts, and materials to support the NCAUR mission twenty-four hours per day for the full calendar year on an uninterrupted basis. The Contractor must perform the PWS with the intention of minimizing Government disruption and maximizing customer service.

NCAUR normal business hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays as listed below and other day(s) designated by Federal statute, Executive Order or Presidential Proclamation. Normal occupancy hours are from 6:00 a.m. – 6:00 p.m., Monday through Friday, excluding Federal holidays. The Government reserves the right to close the facilities due to weather conditions, safety and health emergencies, and any day designated by Federal statute, Executive Order, or Presidential Proclamation. Contractor personnel may be required to remain on duty to maintain the facility in the event the facility closes. The Contractor must change the phone messaging system in the event the facility closes due to these unforeseen conditions.

These listed dates are observed Government holidays (when the Facility is closed):

New Year’s Day January 1 Martin Luther King, Jr. Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day July 4th Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day November 11 Thanksgiving Day 4th Thursday of November Christmas Day December 25th

When any observed holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel will not be cause for additional compensation for Contract personnel except as set forth within the contract.

All Contractor services have a potential to impact Government personnel, Government services, and Government research programs; therefore, the Contractor must coordinate contract execution with lab and office personnel, onsite facility management team, ancillary Government contractors, and the Contracting Officer (CO). While the CO is the primary Government official for this PWS, the Government requires that the Contractor notify the CO, Facility Engineer (FE), Quality Assurance Specialist (QAS), and affected personnel at least forty-eight hours prior to any planned interruption of utilities/services.

The CO reserves the right to change work priorities and make scheduling changes.

Routine work described herein as Preventative Maintenance (PM), Corrective Maintenance (CM), and Common Tasks (CT) and discretionary hour requests, whether performed within or outside of normal NCAUR occupancy hours, shall be within the base contract and under SCA labor rates.

1.1 Contractor Responsibility

Attachment 004 Documents Incorporated by Reference Exhibit 003 NCAUR Building Standards Submittal – Business Continuity Plan

The Contractor must perform work utilizing the Department of Labor’s Service Contract Act Directory of Occupations.

All work must adhere to accepted methods and techniques of the trade disciplines, Federal, State, Local regulations/codes, technical specifications, manufacturer’s guidelines, USDA and ARS directives, and the NCAUR policies and procedures. See Attachment 004 “Documents Incorporated by Reference” and Exhibit 003 “NCAUR Building Standards” for additional information.

The Contractor must perform all related services necessary to ensure adherence to the PWS through their direct oversight and management of quality control, financial control, and resource management functions. The Contractor must develop and maintain a Business Continuity Plan (BCP) to ensure Contract requirements are met when the USDA-NCAUR facility and its occupants are operating under their Continuity of Operations Plan (COOP). The BCP must be submitted to the Center’s Safety Manager by the end of the contract transition, reviewed annually, and updated as needed to remain current.

In general, onsite key personnel shall be defined as qualified staff of the Contractor who has the duties to manage and track completion of this PWS requirements and has authority from the Contractor to direct work activities of other onsite Contractor staff (i.e.

onsite project managers). The Contractor shall notify the Government of their key onsite personnel prior to starting the transition period.

The CO requires a two-week advance written notice for any planned absence of onsite key personnel which exceeds five consecutive workdays.

The Contractor designate and notify the Government of the staff that will assume the duties of key personnel during their absence.

absent longer than two weeks must have a full-time onsite replacement approved by the CO.

1.1.1 Contractor Transition

Attachment 019 Government Furnished Equipment Submittal - Facility Deficiency Report Submittal - Contractor Staffing Plan

At the end of the contract, the incumbent Contractor must provide onsite PWS assistance to the incoming Contractor for a period of 30 calendar days to affect a smooth and orderly transition between contracts. The incoming Contractor must submit a Contractor Staffing Plan during the transition period. During these 30 calendar days, the incoming

Contractor can shadow, hire, and learn the PWS. On day 31, the incoming Contractor assumes full responsibility for the PWS.

The incoming contractor must utilize the 30 days to complete transition work which includes completing an inventory of Government Furnished Equipment (GFE), inspecting the facilities, and transitioning of records. See Attachment 019 and paragraph 1.10 of this document for additional information on Government Furnished Equipment.

The incoming Contractor must document and submit any facility deficiencies in a Facility Deficiency Report to the CO to allow the incumbent contractor time to address any deficiencies prior to termination of the current contract. The incumbent Contractor must assure the PWS obligations are met by the last day of the contract and remove their owned belongings from the Government-furnished spaces by 4:30 p.m. on the last day of the contract.

1.2 Compliance / Abatement / Latent Defects

The Contractor must perform the activities and tasks of this PWS in accordance with all Federal laws, State laws, Local statutes, regulations, applicable codes, and standards. The Contractor shall be solely liable for any fines, penalties, and financial obligations associated with enforcement, removal, corrective, and abatement actions when the Contractor is found noncompliant with any Federal laws, State laws, Local statutes, regulations, applicable codes, and standards.

In the event the Contractor or their subcontractor is removed from the duties at the facility, the Contractor shall also be responsible for latent defects caused while performing tasks within this PWS.

The Contractor has sole liability for abatement and cost of abatement due for any release of hazardous substance into air, soil, or water resulting from its own staff or its subcontractor’s actions.

NCAUR retains the right to initiate abatement and remediation actions for which the Contractor must reimburse all associated expenses.

1.3 Contractor Employee Competency and Conduct

All Contractor employees are expected to adhere to standards of competency, conduct, appearance, stewardship, and integrity. The Contractor must provide staffing and training of their employees to ensure they perform the management, operational, and quality control functions required within this PWS. This includes continuing education pertaining to maintenance and improvements to the building, installation of new equipment, health and safety training, environmental and shipping requirements, and pertinent regulations. The Contractor is responsible for all matters pertaining to the employment, supervision, compensation, promotion, discharge, and discipline of their employees.

The CO or COR may require dismissal from work of any employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the facility and its occupants.

Each employee of the Contractor must be a citizen of the United States.

1.3.1 Contractor Employee Clearance

Attachment 017 Personal Identity Information (PII) Sheet

See Attachment 017 “Personal Identity Information (PII) Sheet for a sample NEIS PII Sheet.

The Contractor must submit to the CO a completed NEIS PII Sheet with attachments (OF306, Resume and Fingerprints) for each employee. ARS staff at NCAUR can fingerprint prospective appointees. All Contractor staff that work in USDA facilities will be required to obtain favorably adjudicated fingerprints before starting employment.

Contractor shall coordinate with the Government the anticipated timeline needed to process the NEIS PII Sheet and associated back-up documentation in accordance with the HSPD 12 directive. Contractor shall submit PII sheets with complete back-up documentation in an appropriate time frame to allow the required processing.

Additional information on HSPD 12 can be found at the http://hspd12.usda.gov website.

1.3.2 Certifications and Licenses

Submittal – Certifications and Licenses

The Contractor employees must possess all the requisite training and certifications for journey-level status/skills including, but not limited to, stationary engineer, electrician, plumber, refrigeration refrigerant recovery and recycling, underground storage tank operator(s), asbestos supervisory and awareness, lead-based paint awareness, and powered industrial truck operators. Certificates and licenses must be submitted to the Contracting Officer (CO) prior to commencement of services. The Contractor must update all licenses and certifications prior to their expiration.

1.5 Safety Data Sheets for Contractor Materials

The Contractor must provide the Center Safety Manager the Safety Data Sheets (SDS’s) for all hazardous and bio-based materials prior to requisition, delivery, and use by the Contractor and its subcontractors.

1.6 Safety, Training, Use of Protective Equipment, and Medical Exams

The Contractor must conduct function specific training to comply with Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA), Illinois Department of Public Health (IDPH), Illinois State Fire Marshall (ISFM), Department of Transportation (DOT), International Civil Aviation Organization (ICAO), and the Illinois Department of Professional Regulation (IDPR) training requirements. The Contractor must provide employee oversight and appropriate medical exams as regulations require to ensure the safety of people and the environment. The Contractor employees must participate in required Agency and Facility training. The Government will provide all Contractor employees the NCAUR Safety, Health, and Environmental Management initial 6 hour course and annual refresher training courses for working around restricted research areas.

The Contractor must develop and implement an environmental, health and safety program for their employees. This program must include, but is not limited to, the following topics: accident prevention, affirmative procurement, asbestos awareness, asbestos site supervisor, powered industrial trucks, blood-borne pathogens, compressed gasses and compressed gas cylinders, confined spaces, electrical hazards/Arc flash, emergency eyewashes and safety showers, environmental management system, fall protection, fire extinguisher (hands-on), hazard communication, hazardous conditions, hazardous spill response and clean-up, hot work, high risk activities, job hazard analysis, lead awareness, lockout/tagout, machine guarding, materials handling (certification), obstructions, personal protective equipment, ozone depleting substances, scaffolding, storage, temporary construction barriers, and welding/cutting/burning.

The Contractor must provide their subcontractors a site-specific safety and security orientation to qualify their subcontractor’s performance and ensure their subcontracts adhere to the requirements of this PWS and all applicable regulations.

1.7 Asbestos Awareness and Site Supervisor License

Submittal – Asbestos Site Supervisor License(s)

The Contractor must develop, implement, manage and maintain an Asbestos Removal Program complying with State and Federal legislation. Program shall include all employee training, equipment and supplies for proper execution of the program.

The Contractor shall provide a Licensed Asbestos Supervisor to oversee abatement in accordance with State and Federal legislation. Contractor shall also provide trained personnel, facilities, and the equipment necessary to perform minor removal, encapsulation, and repair of asbestos containing materials (ACM), potentially asbestos containing materials (PACM) present (mastic, floor tile, textured ceiling, HVAC units, pipe insulation, transite, roofing, benches, and gasketing materials). The Contractor shall perform work with asbestos at limits below the Illinois Department of Public Health (IDPH) as referenced in abatement reporting thresholds. Abatement of projects exceeding

IDPH thresholds will be coordinated with the Government and addressed as directed by the CO.

Upon discovery of damaged ACM or PACM, the Contractor shall provide written notification to the CO; notify Government regulatory agencies for asbestos abatement activities of maintenance, renovation and demolition projects as required; and provide copies of notification and permits to the CO. The Contractor must perform emergency abatement under CO verbal approval. All abatement records must be submitted to the CO upon request.

1.7.1 Bloodborne Pathogens Program

The Contractor must develop, implement, manage and maintain an Exposure Control Program fully compliant with OSHA (29 CFR 1910.1030). Program shall include all employee initial training and researcher training, equipment, and supplies for proper execution of the program.

1.7.2 Confined Space Program

The Contractor must develop, implement, manage and maintain a confined space program for work conducted in a confined space. The program shall be fully compliant with OSHA and include all management, training, equipment, and supplies for proper execution of the program.

1.7.3 CPR/First Aid Training

The Contractor must develop, implement, manage and maintain a CPR / First Aid program. Program shall include all employee training, equipment, and supplies for proper execution of the program.

At a minimum, employees working in security and the electrical trade shall receive the CPR / first aid training; these employees shall obtain appropriate certifications prior to commencing work.

1.7.4 Emergency Response Program

The Contractor must develop, implement, manage and maintain an emergency response program. Program shall include all employee training, equipment, and supplies for proper execution of the program. At a minimum, the emergency response program must include, but not limited to: responses to alarms, medical issues, and workplace violence.

1.7.5 Fall Protection Program

The Contractor must develop, implement, manage and maintain a fall protection program.

Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies for proper execution of the program.

1.7.6 Hazardous Materials Response Program

The Contractor must develop, implement, manage and maintain a hazardous materials response and spill mitigation program. Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies for a proper spill response. The Government is only responsible for research related spill response.

1.7.7 Hazard Communication Program

The Contractor must develop, implement, manage and maintain a hazard communication program. Program shall be fully compliant with OSHA and include all employee, equipment, and supplies for properly communicating job hazards.

In addition to the Contractor’s Hazard Communication Program, new Contractor employees must attend Government New Employee Orientation Training, facilitated by the Government. The Government’s New Employee Orientation Training is approximately six (6) hours in duration. The Government also provides annual refresher training, which is approximately an hour in duration, all Contractor employees must attend.

1.7.8 Hot Work Program

The Contractor must develop, implement, manage and maintain a hot work program.

Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies for hot work to be completed properly.

1.7.9 Ladders and Scaffolds Program

The Contractor must develop, implement, manage and maintain a ladder and scaffold program. Program shall include be fully compliant with OSHA all employee training, equipment, and supplies to safely use ladders and scaffolds.

1.7.10 Lead Awareness Program

The Contractor must develop, implement, manage and maintain a lead awareness program. Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies to safely work with lead and to provide proper execution of the program.

1.7.11 Lockout-Tagout Program

The Contractor must develop, implement, manage and maintain an OSHA lockout/tagout program. Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies for proper execution of lockout/tagout.

When multiple staff or contractors are working on different parts of a larger system, “group” lockout/tagout is required and must be managed by the controlling employer.

1.7.12 Machine Guarding Program

The Contractor must develop, implement, manage and maintain a machine guarding program. Program shall be fully compliant with OSHA and include all employee training, equipment, and supplies for proper machine guarding.

1.7.13 Medical Exams and Respiratory Protection Program

Submittal – Medical Clearance for Respirator Users

The Contractor must evaluate their employee’s work activities and provide work related medical exams and medical clearances for their employees when needed.

The Contractor must develop, implement, manage and maintain a respiratory protection program. Program shall include all employee training, medical exams, respirator fit testing, equipment, and supplies for proper execution of the program.

1.7.14 Personnel Protective Equipment Program

The Contractor must develop, implement, manage and maintain a personnel protective equipment program. Program shall be fully compliant with OSHA and include all employee training, equipment, supplies needed for proper execution of the program.

1.7.15 Powered Industrial Truck Program

The Contractor must develop, implement, manage a powered industrial truck program.

Program shall be fully compliant with OSHA and include all employee training, employee certification, equipment, and supplies necessary to utilize the powered industrial truck(s) and provide proper execution of the program.

The Government reserves the right to supply its own certified individuals and utilize the Government owned material handling devices.

1.7.16 Resource Conservation Recovery Act (RCRA)

The Contractor must adhere to the NCAUR Safety, Health, and Environmental Management Program for disposal of universal and hazardous waste.

Contractor employees generating RCRA wastes at NCAUR must attend annual training.

The Government will dispose of universal and hazardous wastes generated by the Contractor within the performance of this PWS at the NCAUR in Peoria, IL.

1.8 Reports for Government Use

Upon request, the Contractor must generate and provide specific reports to the Government. Requested reports could vary from progress updates on work being performed to reports available through the work management system program.

1.9 Government Furnished Space and Furniture for Contractor

Report Required – Annual Safety Inspection of Government Furnished Space Attachment 009 Contractor Space

The Government will provide designated spaces in the building for shops and the storage of an inventory of supplies and equipment necessary to execute this PWS. The designated spaces available for contractor use are indicated in Attachment 009 “Contractor Space”.

The Contractor must manage the use of these spaces to provide execution of the PWS.

Any existing equipment within the Government space provided to the Contractor may be used by the Contractor during the term of the contract solely for the execution of this PWS. The provided space, furniture, and the furnishings therein, must be kept neat and clean and returned to the Government at the expiration of the contract in reasonably the same condition as the time of entering the contract. The Contractor must inspect and maintain Contractor Occupied Spaces to industry standards, the ARS Safety, Health and Environmental Management Program Manual 160.0M, and the NCAUR Biosafety, Safety, Health and Environmental Management Manual. The Contractor must complete an inspection of Contractor spaces annually and written notification of the space condition and condition of furnishings.

Contractor spaces and associated furniture, and furnishings must be used for official business only in the performance of this contract. The Government will supply landline telephones and Internet connections. All Government furnished space, furniture, and furnishings are reserved for the execution of this PWS.

Any Contractor staff utilizing facility’s IT equipment will be required to complete the “USDA Information Security Awareness Training”. The training will need to be completed annually.

The Contractor may request additional Government excess furniture. If the Government does not have excess furniture available suitable for the Contractor’s use, the Contractor may procure furniture and furnishings at their expense and discretion.

1.10 Available Government Furnished Property and Material (GFPM) Attachment 019 Government Furnished Equipment Report Required – Annual Accountable Property Inventory Report Required – Annual Government Provided Equipment Inventory

The Contractor must provide all supplies, materials, tools, equipment, parts, etc. as needed for the performance of this PWS. The Government may provide to the Contractor expendable Government Furnished Property and Material (GFPM). GFPM may be used to augment the Contractor's established inventory but would not alone constitute an adequate or comprehensive inventory of supplies. GFPM is provided “as-is”. The Contractor must notify the CO of all damaged and non-functioning GFPM prior to disposal. For any GFPM that is disposed of due to normal wear and tear, the Government may not replace and the Contractor will need to furnish as needed for the performance of this PWS.

The Contractor must maintain physical security and storage of the GFPM and must assume full replacement price or repair cost of GFPM which may become damaged, lost, destroyed, or stolen. The threshold(s) of paragraph 2.3 of this document apply to any repair or replacement of GFPM.

GFPM is classified in the following manner:

1. Government Accountable Property (GAP) are defined in ARS P&P 221.1M. GAP includes property with an acquisition cost of $5000.00 or more, all leased property regardless of cost and any item with an acquisition cost of less than $5000.00 but determined “sensitive.” The Government is responsible for replacement costs unless the property is being replaced because of Contractor negligence.

2. Supplies and materials are consumables purchased for the execution of this PWS and are the Contractor’s responsibility to furnish. The Government has a limited stockpile of supplies, and materials available that the Contractor may use at the NCAUR facility. Any supplies and materials which are incorporated into the facility (by utility connection, fastened to the structure, etc) become Government property. The Government will not replenish any utilized supplies, and materials.

3. Tools and equipment below GAP limits. Tools and equipment are identified in Attachment 019 “Government Furnished Equipment”. The Contractor is responsible for any repair or replacement of Government furnished equipment because their negligence. The threshold(s) of paragraph 2.3 of this document apply to any repair or replacement.

2.0 Resource Management

Report Required – Weekly Scheduled Work Report Required – Weekly Backlog and Out-of-Service Report Report Required – Monthly Work Activities Report Required – Daily Trouble Call Log

The Contractor must manage their resources, including their personnel, subcontractors, contractor acquired property and GFP, to execute the PWS. The Contractor must provide individual, electronic, and telephonic points of contact during normal business hours to receive, prioritize, and review Government customer work requests. The Contractor must seek customer clarification of vague work requests. After normal business hours, Security must be available by Government radio at all times to receive customer work requests.

Work must adhere to best accepted practices of the discipline, Federal, State, Local regulations/codes, technical specification, manufacturer’s guidelines, USDA and ARS directives, and the NCAUR policies and procedures. All repair/maintenance work will return the equipment/structure to original or better condition. Replacement materials must be equal to, or better than, the original. All work performed must include adequate protection of the facilities resources.

2.1 Work Management System (WMS)

The Government will provide, and the Contractor must use the automated work management system (WMS) to submit, prioritize, and track requests to monitor the execution of the PWS.

The WMS is intended to accurately maintain all O&M records including, but not limited to, scheduled work dates, work completion dates, descriptions of work performed, craftsmen type, employees time expended, materials used, materials cost, equipment and utility identifications, equipment and utility descriptions, equipment and utility locations, craftsmen comments, inventory, and Quality Control activities. Resource management updates to WMS, other than data input, require CO approval. All updates must be implemented within thirty days of CO approval. WMS must be available at all times to designated Government personnel.

The Contractor must provide stewardship of, and updates to, the O&M manual library, warranty logs, warranty files, and “As Built Drawings” for all utility and structural changes. The Contractor must provide labor and administrative support for the repair or replacement of items covered by warranty either installed or maintained by the incumbent O&M Contractor.

2.1.2 Government Furnished WMS

The Government furnished WMS is MP2. The Government will provide appropriate licenses, support, and updates throughout this PWS.

2.2 Prioritizing Work and Additional Tasks

All work must be prioritized as Emergency (Priority 1), Urgent (Priority 2), Precedent (Priority 3), Discretionary (Priority 4), and Deferred (Priority 5).

Priority 1 is assigned to work involving emergencies to life, health, environment, and mission critical conditions including, but not limited to, equipment and instrument alarms and failures.

Priority 2 is assigned for corrective work to support the continuous operation of a facility.

Priority 3 is assigned to preventative and predictive maintenance activities and scheduled AT’s.

Priority 4 is assigned to discretionary work which is not essential.

Priority 5 is assigned to work which will be accomplished only when the resources allow.

Priority 1 work must be accomplished at once and without delay. The Contractor must notify the Government with a corrective action plan and must pursue repairs on a continuous basis until completed or otherwise directed by the CO. The Contractor must designate Priority 1 for any work needed to ensure the protection of critical equipment, facilities, environmental conditions, health, safety, security, ongoing experiments, and research programs. For example, unscheduled utility interruptions require a Priority 1 response.

Priority 2 work needs to be attended to at once and repairs completed within five working days, unless otherwise directed by the CO. At a minimum, 50 percent of the work requests shall be completed within one working day of receipt. The Contractor must designate Priority 2 for any work which is important, but absence of repairs at once will not jeopardize health, safety, security, ongoing experiments, and research programs.

Priority 3 work must be completed within ten working days. Priority 3 is designated for preventative maintenance tasks, corrective repairs (measures), common tasks, and non-emergency Additional Task (AT) work. All materials must be onsite prior to beginning designated Priority 3 work, unless otherwise specified by the Facility Engineer (FE).

Priority 4 and Priority 5 work must be scheduled and accomplished in a reasonable time frame. Contractor and the Government will have discussions to determine a schedule that is reasonable for both parties.

Additional Tasks (AT) are not part of the routine operations and preventative maintenance support for the NCAUR, but are within this PWS. Additional Task work originates either by a Government request, or by a corrective work / corrective measure (CM) which exceeds the thresholds set in PWS 2.3. Preventative maintenance tasks (PM) which exceed the PWS 2.3 thresholds are not Additional Tasks, they are identified in the Work Management System (WMS) and are considered routine work.

The majority of AT’s are elective renovations / modifications and would be governed by the Construction Wage Rate Requirements statue. The Contractor is to price Additional Task work using Schedule B wage pricing.

Any Additional Task work after normal occupancy hours must be identified and funded at overtime rates (or shift premiums) as needed.

When AT work is required, an SOW is generated by the Contractor, or is developed by the Facility Engineer (FE). All SOW’s generated by the Contractor will be reviewed by the Facility Engineer (FE) prior to developing final proposal for the SOW.

Contractor shall develop a proposal for each submitted SOW. AT proposals must be completed within ten working days unless an extension is granted. The proposal must define the work activities, deliverables, expectations, and assumptions associated with the Additional Task and include: a start date, breakdown of price (including craft and craft hours, material and subcontract price), and a projected completion date.

Additional Task work must be approved by the Government prior to any work being performed.

Any requested changes to an approved SOW must be submitted to the Government for review and approval.

Additional Task work shall be scheduled and accomplished in a reasonable time frame, typically within 30 working days after receipt of notice to proceed from CO. Contractor and the Government will have discussions to determine a schedule that is reasonable for both parties.

If Additional Task work is identified as an emergency or critical to the facility’s mission, the Contractor must provide the resources to expedite addressing the Additional Work proposal and accomplishment of the work as soon as possible.

Corrective work (CM) which exceeds the thresholds in PWS 2.3 generally starts when an issue is identified in a PM. The Contractor must immediately notify the Government upon realizing a CM will likely exceed the thresholds so the government can obtain the necessary funds to finance the amount exceeding the thresholds. Once the Contractor has reached either of the PWS 2.3 thresholds, the additional expenses in excess of those thresholds are the responsibility of the Government. This is meant to reduce the Contractor's risk to avoid responsibility for "major" repairs. Hours and materials used up to threshold are considered part of the CM.

2.3 Labor and Replacement Parts and Materials Threshold per Work Order

The Contractor is responsible for the first thirty-two (32) hours of labor at SCA rate of the appropriate trade(s) and up to $3,500.00 of replacement parts, materials, and equipment for corrective work per work order.

Where corrective work requires labor efforts and/or replacement parts, materials, and equipment in excess of above indicated amounts per work order, the Government will be responsible for the costs that exceed the thresholds (it is not required that both thresholds are met). The costs that exceed the thresholds will be addressed through an Additional Task, the Contractor must submit the Additional Task proposal to allow sufficient time for Government review and processing. Contractor must receive notice to proceed from CO before proceeding with amounts above indicated thresholds per work order.

As a Contractor approaches threshold amounts, the Contractor must provide the Government with an Additional Task proposal with an estimate on the amount that will exceed the thresholds per Work Order. In addition, and itemized work order documenting spent labor hours, parts used, and material expenses.

There have been approximately 4-8 corrective work orders annually which exceeded this PWS threshold during the previous five years.

2.4 Contractor Acquired Property, Parts, Supplies, and Materials

The Contractor must furnish all necessary equipment needed for the performance of the work within this PWS and is responsible for all utility connections, maintenance, training, replenishment, and restocking required for Contractor Acquired Property, Parts, and Supplies (CAPS). All replacement CAPS must be equal to, or better than, its replacement. CAPS which do not match those originally installed must be approved in writing by the COR. All such equipment must be of the size, type and quality customarily used in work of this kind in a facility of this size and class. Equipment and supplies must be in good working order and must be stored in appropriate areas of the building when not in use and when work is not being performed.

Contractor supplied parts and materials must be in accordance with the following order of precedence:

1. National, State and Local Illinois codes

2. Manufacturers’ recommendations and standards

3. NCAUR Building Standards

4. Industry standards

Improvements may be made in the selection of materials utilized while replacing constituent parts of utility systems provided such improvements result in lowered operating costs or improved performance over the projected life of the system. This additional effort exceeding the actual in-kind replacement must be submitted to the Government as Additional Task work and must receive the Government’s approval before changes are implemented.

Title to all durable parts and construction material purchased by the Contractor in performance of this contract shall be vested in the USDA, NCAUR occurring at the point of satisfactory incorporation into the facility.

2.4.1 Affirmative Procurement of Bio-based Products

Report Required – Annual Purchase of Bio-based Products

The Contractor must supply and utilize products conforming to the affirmative procurement of bio-based products under service contracts requirements. The Contractor must utilize products and material made from bio-based materials (e.g., bio-based greases, bio-based hydraulic fluids, and bio-based absorbents) to the maximum extent possible without jeopardizing the intended results or detracting from the overall quality delivered to the end user. Information about this requirement and these products is available at www.biopreferred.gov. The Contractor must comply with the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Federal Acquisition Regulation;

Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

All bio-based supplies and materials furnished in the PWS must be coordinated with and are subject to the approval of the Contracting Officer Representative (COR).

2.5 Support of Government Construction Contracts, Research Staff, and Facility Team

The Contractor must assist with Government issued Construction projects as required by the CO. The CO has authority to defer work as necessary. This type of assistance normally includes: locating various utilities (valves, piping, switches, circuit breakers);

relocating equipment or components, coordinating shutdowns/facility closures, placing utilities and equipment online and offline; furnishing temporary utilities (water, electric, steam, gas, vacuum, air, drain, water, HVAC); operating material handling devices and powered vehicles.

2.6 Support of Government Furnished Services Via Supplemental Contracts Attachment 014 Supplies / Services - Government Furnished

The Government has supplemental Contracts for various supplies and services. See Attachment 014 “Supplies / Services – Government Furnished” for additional information on these items. The Contractor must use, manage inventory, and provide supporting labor during the execution of these supplemental Government Contracts. The Government will directly cover the cost of these materials and the Contractor must not include these costs in proposals.

2.7 Quality Control (QC)

Submittal – Quality Control Plan (QCP) Report – Weekly QCP Report

The Contractor must submit a site specific Quality Control Plan (QCP) to the CO, COR, and Facility Engineer (FE) within fifteen (15) days after contract award date. The QCP must demonstrate a clear and distinct understanding and appreciation of the need for quality control and its direct relationship to, and effect upon, operational and functional performance under this PWS. The QCP must address the level, methods, and frequencies of inspections, maintenance standards, as well as the distribution process of all applicable reports, follow-up procedures to correct deficiencies, and the associated time frames involved in correcting noted deficiencies. The QCP must identify responsible managers and supervisors, include the inspection requirements for all PWS activities, methods used to evaluate the requirements, written inspection forms, administrative controls used to correct and prevent deficiencies in QC, and a description of the record retention practices.

The Contractor must conduct Quality Control Program (QC) reviews of all services within the PWS for PM’s, CM’s and AT’s, with a 100% rate of review for AT’s. The Government may request the Contractor QC specific work orders at any time and in addition to the minimum QC review required. The Contractor must submit Weekly QC Inspection Reports to the CO and COR.

The Contractor must complete QC on all AT’s and Government Quality Assurance (QAS) Observations Reports. The Contractor must enter their QC inspection results into the WMS, noting any corrections necessary in the execution of this PWS and any re-work actions used to correct deficiencies in quality and timeliness. The Contractor must document additional craftsmen hours and material costs associated with QC remedies as QC Rework (QCRW) in the WMS.

When the Contractor’s QC reveals cost saving measures, Government approval is needed prior to implementation, and these cost saving proposals documented within WMS as

QCRW.

2.8.0 Government’s Discretionary HVAC Hours

The Contractor must include annually 70 hours for activities requested by the Government and that will be performed by an HVAC technician (i.e. activities that are not preventative maintenance tasks or corrective measures required in the PWS). These activities are anticipated be troubleshooting and repairing portable HVAC equipment (i.e.

research and non-research), etc. Example equipment includes repairing a refrigerator, freezer, or incubator.

2.8.1 Government’s Discretionary Electrical Hours

The Contractor must include annually 70 hours for activities requested by the Government and that will be performed by an electrician (i.e. activities that are not preventative maintenance tasks or corrective measures required in the PWS). These activities are anticipated to be troubleshooting and repairing equipment and electrical devices. Example repairs include fixing a plug, cord, or light fixture on a portable piece of equipment.

2.8.2 Government’s Discretionary Hours - Pipefitter

The Contractor must include annually 50 hours for activities requested by the Government and that will be performed by a pipefitter (i.e. activities that are not preventative maintenance tasks or corrective measures required in the PWS). These activities are anticipated to be troubleshooting and repairing equipment.

2.8.3 Government’s Discretionary Paint Hours

The Contractor must include annually 200 hours dedicated to preparing and painting surfaces. For example, painting an office or lab would be within the scope of discretionary paint hours.

2.8.4 Government’s Discretionary Common Task / Move Hours

The Contractor must include annually 600 hours dedicated to performing activities that are considered common tasks. Contractor must coordinate, schedule and complete common tasks requested by the Government. Tasks may include but are not limited to moving research equipment, appliances, office machines, file shelves, instrumentation, furniture, systems furniture, modular furniture, mounting wall mounted furnishings, and assembling and adjusting furniture and furnishings.

3.0 Administrative Services

The Contractor must perform a variety of administrative services to support the NCAUR research mission as described.

3.1 Bulk Ethanol

The Contractor must inventory, store, and dispense bulk ethanol purchased by the Government and received in 55 gallon drums. The Contractor must label all child containers with the Globally Harmonized System (GHS) labeling and reconcile the barcodes between the parent container and child containers in CISPro Global (see Chemical Inventory Management) and WMS.

3.2 Bulk Liquid Nitrogen

The Contractor must maintain the current inventory of bulk liquid nitrogen purchased by the Government and received by tanker truck.

3.3 Chemical Inventory Management

Report Required – Every-Other-Year Chemical Reconciliation

The Contractor must utilize the Government’s centralized chemical inventory management software program, CISPro Global, to maintain a listing of Government and Contractor chemicals, gases, pesticides/herbicides, and refrigerants to ensure accurate, real-time chemical safety and inventory data from material receipt to disposal.