Executive Office SUV Specifications AGE 6.29.26.pdf

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: Purchase of one (1) small or mid-sized all-wheel drive (AWD), passenger Sport Utility Vehicles.

1.2 SUPPLIES AND/OR SERVICES REQUIRED: The Department on Aging (DoA) is seeking a vendor to provide and deliver a small or mid-sized 4 door 4x4 SUV. The vehicle shall be new (unused with less than 250 miles on the odometer, no demo models) and latest manufacturer’s models in production when the solicitation is issued for bid. The vehicle shall be completely prepared for delivery by a dealer in accordance with the manufacturer’s specifications. No vehicle shall be accepted if a dealer or seller logo of any kind (decals, etc.) is attached to the vehicle, however, all new vehicle and equipment information, as required by Law and regulations, shall be affixed at time of delivery with a manufacturer window sticker which includes EPA mileage information, etc. All vehicles must be in accordance with following criteria:

1.2.1 The vehicle shall be equipped with all the manufacturer’s equipment advertised as standard consumer equipment. Standard or optional equipment shall be Original Equipment Manufacturer (OEM) unless specifically allowed for in the vehicle specifications. All vehicles shall meet all applicable Federal and/or State of Illinois Motor Vehicle Safety Standards and governmental emission requirements in effect at the time of purchase.

1.2.2 The vehicle shall include a minimum of one quarter (1/4) tank of fuel as registered by the vehicle fuel gauge at time of delivery.

1.2.3 The vehicle shall be equipped with tires. A full-size spare tire shall be included with the vehicle.

1.2.4 The vehicle shall be provided with owner/operator manuals for the vehicle and the equipment as specified herein.

1.2.5 Vendor shall provide the manufacturer’s certificate of origin or a certificate of title with the vehicle upon delivery.

1.2.6 All vehicles shall be fully assembled with all allied equipment listed in the specifications and ready to operate.

1.2.7 The Department on Aging (DoA) reserves the right to inspect the vehicle after delivery to determine whether the vehicle and equipment meet the contract specifications. If, within thirty (30) days of delivery, the DoA

1.2.8 determines that a vehicle or component does not meet the contract specifications, the DoA at its sole discretion may:

1.2.8.1 Reject the vehicle and/or equipment and return it to the vendor at the vendor’s expense, at which time the DoA obligations to the vendor as to the rejected goods, shall become null and void.

1.2.8.2 Require the vendor to conform the vehicle or component to contract specifications. This work shall be performed properly within time limits established by the DoA and at no cost to the DoA.

1.2.8.3 Hold any monies due to the vendor, the reasonable value of the rejected material, replacement parts, workmanship, or services based upon the contract price.

1.2.9 If after delivery the DoA discovers that the vehicle or component does not meet a contract specification the DoA may, within one year after receipt, request that the vendor, at no charge to the DoA, replace the vehicle or affected components to conform to contract specifications. This provision applies to non-conformities discovered while repairing or maintaining the goods/equipment and which would not be visible through the routine inspection allowed by the paragraph above.

1.2.10 Waiver of Technical Variance: The DoA reserves the right to waive informalities or technical variances which by their nature are restrictive to a given manufacturer, if in its judgement, it would be in the best interest of the DoA to do so, and it would not prejudice the rights of other bidders. The DoA’s determination of contract specification compliance and acceptable specification deviations shall be final.

1.2.11 Manufacturer’s Product Literature: Vendor must submit detailed product literature with the bid identifying the Manufacturer and Model / Part Number that is being offered.

1.2.12 Basic Unit Shall Include the Below Minimum Specifications:

• 2025 model year or newer, SUV

• AWD

• 4-door, minimum 4 passengers.

• Minimum 2.5 L Gas Hybrid Engine (Not Plug-in Hybrid)

• Air Conditioning

• Cruise control

• Power doors, locks, and windows

• Ignition Key with remote key FOB and 1 spare with remote FOB

• Blind Spot Monitor/Warning

• Bluetooth compatible information center

• Back-up Camera

• White or black exterior color

• No preference on interior color

1.2. MILESTONES AND DELIVERABLES: The vehicle shall be delivered, fully operational by July 31, 2026.

1.3. VENDOR / STAFF SPECIFICATIONS: The vendor shall be the manufacturer, or an authorized dealer/ or distributor of the proposed vehicle. The vendor must be capable of providing genuine parts, assemblies and accessories as supplied by the original equipment manufacturer (OEM). Further, the vendor shall be capable of furnishing original product warranties and other information regarding manufacturer’s related services including, but not limited to, vehicle information and vehicle recall notices. The State may require the vendor to submit a letter from the manufacturer to evidence the vendor’s authority to distribute the manufacturer’s equipment.

1.4. TRANSPORTATION AND DELIVERY: Delivery shall be F.O.B. (freight on board) destination to the IDOT Yard located at 650 N. Lincoln Ave. Springfield, IL 62702, Monday through Friday, 8:30 a.m. to 2:00 p.m. (CST), except State Holidays. Vendor shall notify the Agency Motorpool Coordinator, KerryAnn Hughes, at (217) 785-4224, three (3) business days prior to the actual date of delivery. No deliveries shall be made without advance notice.

1.5. SUBCONTRACTING

Subcontractors are allowed.