EVT0010893_-_Vendor_Questions_and_Answers_FINAL.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Physical Therapy Services State and local contract opportunity
- Solicitation number
- EVT0010893
- Issued by
- Pawnee County, Kansas
About this file
This is a vendor questions and answers document for a Physical Therapy Services solicitation issued by Larned State Hospital in Kansas (Event Number EVT0010893). The hospital is seeking proposals for physical therapy services to be delivered at its 1,237 square foot facility located at 1301 KS Highway 264 in Larned, Kansas. Services include muscle flexibility and range-of-motion evaluations, hot/cold pack therapy, sensory and strength development, manual therapy modalities, and gait and balance training. The contract is indefinite-quantity with no guaranteed volume, running five years from October 1, 2026, through September 30, 2031. Expected utilization averages approximately four hours per week, with actual demand varying based on patient needs. Written questions were due August 18, 2026, with proposals due September 8, 2026. No pre-proposal conference is scheduled; however, prospective bidders may conduct on-site walkthroughs of the physical therapy facility if needed. All bidders must register with the State of Kansas and request an official invitation from Procurement Officer Lee Askew (lee.askew@ks.gov) at least 24 hours before the closing date.
Over the past three fiscal years, Larned State Hospital has spent an average of approximately $20,000 annually on physical therapy services under the expiring Contract 50858. Contractors must submit separate technical and cost proposals with hourly labor rates for Years 1 through 5, with incremental rate increases encouraged not to exceed 5% annually. The submitted hourly rate must include all contractor costs, including backup coverage and Physical Therapy Assistant (PTA) utilization; no separate reimbursement for PTA hours will be accepted. Multiple Physical Therapists may be utilized under the contract, provided each bills the same hourly rate with no variations between therapists. Contractors must hold a Doctor of Physical Therapy degree from a CAPTE-accredited program, possess licensure from the Kansas Board of Healing Arts, complete a criminal background check, and maintain 40 hours of continuing education every two years. Hospital orientation sessions are offered every two weeks. Payment terms are Net 30 days via electronic funds transfer. Bidders must provide a tax clearance certificate from the Department of Revenue and register with the State of Kansas using their Federal Tax ID (FEIN), but neither a Kansas Secretary of State business license nor a local city business license is required at the time of bid submission.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Physical_Therapy_Services.pdf | ||
| EVT0010893_-_Bid_Documents.pdf | ||
| EVT0010893_-_Amendment_One_-_Questions_and_Answers.pdf |
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Text version
Sheet1
| Event Number: | EVT0010893 |
| Event Name: | Phyical Therapy Services |
| Agency: | Larned State Hospital |
| Procurement Officer: | Lee Askew |
| Question # | RFP Page | Section | Question | Response |
| 1 | Incumbent/Historical Data: Can LSH share the incumbent vendor and current hourly rate(s) under the expiring Contract 50858, or the historical utilization/spend for the current contract term? This helps us price competitively while ensuring service continuity. | For the past three fiscal years, Larned State Hospital (LSH) has spent an average of approximately $20,000 annually on physical therapy services provided by the current contractor. | ||
| 2 | Staffing Model: May the Contractor provide services using more than one credentialed Physical Therapist (e.g., a primary PT with a backup/relief PT for coverage during absences), or must a single named PT provide all services under the contract? | Multiple Physical Therapists may be utilized under this contract. If more than one Physical Therapist is assigned, the contractor must bill the same hourly rate for each therapist. No variations in hourly rates between therapists will be accepted. | ||
| 3 | Physical Therapy Assistant (PTA) Use: Section 4.3 notes all PTA-related costs are the Contractor's responsibility with no separate reimbursement. Can you confirm whether PTA-provided visits are billed to the State at the same hourly rate as PT-provided visits, or are PTA hours excluded from Contractor billing entirely? | The Contractor shall include all Physical Therapy Assistant (PTA) hours in the hourly rate submitted for the contract. No additional billing or separate reimbursement for PTA hours will be accepted. Compensation for PTA services is solely the Contractor's responsibility and must be included in the proposed hourly rate. | ||
| 4 | Credentialing Timeline: Given the October 1, 2026 contract start date, what is the expected timeline for credentialing/onboarding review by LSH, TJC, and CMS following contract award? | This process will start immediatley after the bid is awarded to that services can begin. | ||
| 5 | Facility Access/Equipment: Will the 1,237 sq ft PT facility include any existing treatment equipment (tables, modalities, etc.), or is the Contractor expected to supply all clinical equipment beyond what's listed as State-provided in Section 4.4? | Clinical equipment for basical Physical Therapy services exists wiithin the space. Additional equipment needed for the service msy be requested to LSH and reviewed for potential purchase based on avaiable resources. | ||
| 6 | Insurance Requirements: Could you confirm the specific minimum coverage limits required for Workers' Compensation, Public Liability, and Property Damage insurance referenced in Section 3.26? | Standard Coverage limits | ||
| 7 | Could the State provide the historical utilization of Physical Therapy Services at Larned State Hospital, including the approximate number of hours utilized annually over the past two to three years? | The number of hours requested within the request for service reflects the amoutn of services that are needed for the facility. | ||
| 8 | For purposes of the 15-minute billing increments, will time spent on patient evaluation, treatment, documentation, care planning, and other required clinical activities be considered billable service time? | Yes. | ||
| 9 | How frequently are hospital orientation sessions offered, and what is the typical duration and content of the required orientation for contracted Physical Therapy personnel? | Hospital orientation sessions are offered every 2 weeks. Speciial training accmmodations can be made, at the request of the contractor, to onboard the professionasl with LSH's new employee orientation process. | ||
| 10 | If a bidder proposes to utilize a Physical Therapy Assistant under the supervision of the Physical Therapist, are there any additional LSH-specific qualifications, credentialing, supervision, or documentation requirements that would apply? | Yes. If they are an independently licensed practitioner, then the contractor must have a copy of their credentials/ licensure, and they may practice according to their scope of practice and subject to the same documentaiton requirements at the PT. If they are unlicensed, then they would only need a security clearance but must function/ assist only under the direct supervision of the PT, and the PT would be responsible for their own documentation. | ||
| 11 | In the event the assigned Physical Therapist is unexpectedly unavailable, does LSH require the contractor to provide replacement coverage within a specified timeframe? | No, unless the unavailabiliyt is expected to be longer term with ongoing impact on the services provided to the facility. | ||
| 12 | Will prospective bidders be permitted to conduct an on-site walkthrough of the Physical Therapy facility and review the available equipment prior to submitting proposals? | Yes, if needed. | ||
| 13 | Can the State confirm that the submitted hourly rate should include all contractor costs, including any costs associated with backup coverage and PTA utilization? | Yes. | ||
| 14 | Can the State provide the complete pre-service credentialing/background-check/orientation requirements? | Yes, a list of these items can be provided if requested. | ||
| 15 | Do we need business license from SOS Kansas at the time of bid submission? | No, but you need a tax clearance certificate from the Department of Revenue; You will need this document even if you haven't done business with the State of Kansas. | ||
| 16 | Do we need local city business license at the time of bid submission? | No | ||
| 17 | Which kind of registration this refers to: “Mandatory Bidder Registration with the State of Kansas must be approved before the bid closing date for the company name and tax number submitted on Page 2 (Signature Sheet) of this document.”? | Vendors must be an approved registered bidder with the State of Kansas. Vendors must get an invitation to bid from the facilitating Procurement Officer Lee Askew by emailing him at lee.askew@ks.gov. Vendors will need to provide their FEIN (Federal Tax ID), which is how the Procurement Officer will verify if the vendor is registered; If the vendor isn't registered then the procurement will provide instructions on how to do so. |
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