Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director Laura Kelly, Governor

Request for Quote (RFQ)

Bid Event Number: EVT0010807

Requisition ID: 132068

Date Posted: April 23, 2026

Closing Date: May 21, 2026, 2:00 PM

Procurement Officer: Ashley Evans Telephone: 1-785-296-8107 E-Mail Address: Ashley.N.Evans@KS.Gov Web Address: http://admin.ks.gov/offices/procurement-and-contracts/

Agency: Kansas Department of Wildlife and Parks

Item: Playground Surfacing

Bid Guarantee: 5% bid guarantee required.

This Bid Event was recently posted to the Procurement and Contracts Internet website.

The document can be downloaded by going to the following website:

http://admin.ks.gov/offices/procurement-and-contracts/

It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments.

Questions/Addenda: Questions requesting clarification of the bid must be submitted in writing to the Procurement Officer indicated above:

Before the end of the day, on May 14, 2026

Answers to questions will be available in the form of an addendum on the Procurement and Contracts' website, http://admin.ks.gov/offices/procurement-contracts.

It shall be the responsibility of all participating bidders to acquire any and all addenda and additional information as it is made available from the web site cited above. Vendors/Bidders not initially invited to participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically for any additional information or instructions.

mailto:Ashley.N.Evans@KS.Gov http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-contracts

Event ID: EVT0010807

Vendor Bid Submission

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov. All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

Vendor Response Checklist

The following checklist is provided to assist bidders in ensuring all requirements are met and all required submissions are included with the bid. Bidders are instructed to utilize this list for their own convenience to ensure compliance.

THE FOLLOWING INSTRUCTIONS AND FORMS MUST BE

COMPLETED AND SUBMITTED WITH YOUR BID RESPONSE

If you do not submit them with your bid it may result in the rejection of the proposal

Completed Bidder Registration submitted prior to bid submission.

Requirements forms for Bid Proposal

Completed and signed Signature Sheet / page 4 of this document.

Completed Immigration Reform and Control Certification / page 5 of this document.

Completed Sexual Harassment Form / page 6 of this document.

Completed Boycott of Israel / page 7 of this document

Completed Certification of Procurement / page 8 of this document

Completed Tax Clearance Certificate / instructions located page 9 of this document.

Signed Copy of any Amendment(s), if applicable/ Located on the Bid Solicitation Website

- https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0010807

Completed and signed Event Details document / Located on the Bid Solicitation Website -https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0010807

Any other documentation bidder wants to include.

Completed Cost Sheet / page 10 of this document.

NOTE: In order to properly and completely respond to this Proposal, bidders MUST carefully review ALL sections and respond as required.

mailto:Procurement@ks.gov https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov . All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

All hand delivered bids must be received in our office prior to 2:00PM CST on the closing date at the address below to be considered.

Department of Administration Procurement and Contracts

Proposal # EVT0010807

Closing Date: May 21, 2026, at 2:00pm 900 SW Jackson, Suite 451 South Topeka, KS 66612-1286

Bids are not considered received until they are date and time stamped in the Office of Procurement and Contracts. The Office of Procurement and Contracts will not be responsible for late deliveries.

It is the responsibility of the bidder to ensure the bid date and time is met and the EVT number and company name is included in the subject line of the email. Bidders are encouraged to submit bids to the above email address no later than 1:45PM on the bid closing date. This allows time for staff to receive the bid and log it into our system prior to the bid closing at 2:00PM CST.

Invitation for Bids (IFB), Requests for Quotations (RFQ) and A-Bids (ARCH) submissions will be publicly read as needed via telecom on the specified Bid Event Closing date beginning at 2:30pm CST.

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 785-414-8630,,780766580# United States, Topeka, KS Phone Conference ID: 357 404 169#

Tab sheet requests for Invitation for Bids (IFB), Requests for Quotes (RFQ) and A-Bids (ARCH) can be requested by emailing tabsheets@ks.gov. Please include the EVT or A-Bid number on your request. Tab sheets will be emailed within five (5) business days of the request.

NOTE: In order to respond to this Invitation for Bid, bidders must carefully review all sections and respond as required properly and completely.

For questions regarding confirmation that your bid has been received by the Office of Procurement and Contracts, please call 785-296-2376.

https://admin.ks.gov/offices/procurement-contracts mailto:Procurement@ks.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGQ4OTg3NTYtODEwYS00OWJiLTllYTMtY2NlOTA5MjMxMDIx%40thread.v2/0?context=%7b%22Tid%22%3a%22dcae8101-c92d-480c-bc43-c6761ccccc5a%22%2c%22Oid%22%3a%221f80ed87-f92a-4df7-8e39-64ea24e21473%22%7d tel:+17854148630,,780766580 mailto:tabsheets@ks.gov https://admin.ks.gov/offices/procurement-contracts/

Signature Sheet

Item: Playground Surfacing Agency: Kansas Department of Wildlife and Parks Closing Date: May 21, 2026, 2:00 PM

By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified.

Legal Name of Person, Firm or Corporation

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank.

DO NOT enter your SSN on this signature sheet. If your SSN is required to process a contract award, including any tax clearance requirements, you will be contacted by an authorized representative of the Office of Procurement and Contracts at a later date.

E-Mail

Signature Date

Typed Name Title

In the event the contact for the bidding process is different from above, indicate contact information below.

Bidding Process Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

If awarded a contract and purchase orders are to be directed to an address other than above, indicate mailing address and telephone number below.

Award Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

Certification Regarding Immigration Reform & Control

All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages.

Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance throughout the term of the contract.

At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.

Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under this contract.

Signature, Title of Contractor: Date:

Policy Regarding Sexual Harassment

WHEREAS sexual harassment and retaliation for sexual harassment claims are unacceptable forms of discrimination that must not be tolerated in the workplace; and

WHEREAS state and federal employment discrimination laws prohibit sexual harassment and retaliation in the workplace; and

WHEREAS officers and employees of the State of Kansas are entitled to working conditions that are free from sexual harassment, discrimination, and retaliation; and

WHEREAS the Governor and all officers and employees of the State of Kansas should seek to foster a culture that does not tolerate sexual harassment, retaliation, and unlawful discrimination.

NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as follows:

1. All Executive Branch department and agency heads shall have available and shall regularly review and update at least every three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.

2. All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such persons are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including an anonymous complaint.

3. Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order by the end of the current fiscal year.

4. Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the Office of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and retaliation, and they shall execute a document agreeing and acknowledging that they are aware of and will comply with the policy against sexual harassment, discrimination, and retaliation.

5. Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by independent legal counsel.

6. The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance.

7. Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated promptly, and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.

8. This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination and shall not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for covered persons and is not intended to create any new right or benefit enforceable against the State of Kansas.

9. Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may contact the Office of the Governor regarding such matters.

Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and Retaliation.

I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.

Signature and Date: Printed Name:

Certification of Company Not Currently Engaged in a Boycott of Goods or Services from Israel

In accordance with HB 2482, 2018 Legislative Session, the State of Kansas shall not enter into a contract with a Company to acquire or dispose of goods or services with an aggregate price of more than $100,000, unless such Company submits a written certification that such Company is not currently engaged in a boycott of goods or services from Israel that constitutes an integral part of business conducted or sought to be conducted with the State.

As a Contractor entering into a contract with the State of Kansas, it is hereby certified that the Company listed below is not currently engaged in a boycott of Israel as set forth in HB 2482, 2018 Legislature.

Signature, Title of Contractor Date

Printed

Name of Company

Certification of Company Not Currently Engaged in

The Procurement or Obtainment of Certain Equipment, Services, or Systems

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

(2) Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment.

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,

(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.

WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered telecommunications equipment which store and communicate vast amounts of sensitive information and support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;

WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create and exploit vulnerabilities in technological equipment, services, or systems; and

WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign adversary’s exploitation of vulnerabilities in covered telecommunications equipment.

THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency thereof any covered telecommunications equipment either in whole or in part of any product or during the commission of any service.

FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor has violated, misrepresented, or otherwise fails to comply with this certification document as determined by the State, the State may terminate any contract without penalty with Contractor immediately.

By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title Date

1 Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website at: https://www.state.gov/state-sponsors-of-terrorism/ https://www.state.gov/state-sponsors-of-terrorism/

Tax Clearance Instructions

A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).

To obtain a Tax Clearance Certificate, you must:

• Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate

• Return to the website the following working day to see if KDOR will issue the certificate

• If issued an official certificate, print it and attach it to your signed renewal document

• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued

Contractors must submit a current Tax Clearance Certificate along with the signed Renewal Document. No renewal will be processed unless a current Tax Clearance Certificate is submitted.

Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.

Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through Friday, results typically will be available the following business day.

Tax clearance requests may be denied if the request includes incomplete or incorrect information.

Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance certificate.

Information about Tax Registration can be found at the following website:

http://www.ksrevenue.org/busregistration.html http://www.ksrevenue.org/taxclearance.html http://www.ksrevenue.org/busregistration.html

1. SPECIFICATIONS

SECTION 01010 – SUMMARY OF WORK AND GENERAL REQUIREMENTS PART 1 –

GENERAL

1.1 SUMMARY

A. Project Scope: Contractor shall furnish all equipment, material, and labor necessary to complete the

Playground Resurfacing Improvements at El Dorado, Eisenhower, and Crawford State Park as detailed on the plans and specifications.

1. The base bid includes all work to complete the surface improvements at El Dorado, Eisenhower, and Crawford State Park.

B. Contractor shall start work only after all materials are procured and on-site or in the contractor’s possession.

1.2 DEFINITION

A. KDWP: Kansas Department of Wildlife and Parks

B. Project Manager: Where the word “Project Manager” is used throughout the Contract Documents, it shall be understood to mean KDWP Engineering Division Project Manager.

C. Owner: Where the word “Owner” is used throughout Contract Documents, it shall be understood to mean KDWP.

1.3 POINTS OF CONTACT

A. Points of Contact: The following individuals may be contacted regarding the Project.

1. For questions and assistance during the bidding process, contact:

2. For technical and administrative questions during construction: Points of Contact will be provided at the time of award.

1.4 AGREEMENTS FOR BIDDING

A. Bidder acknowledges and agrees to submit his Bid in accordance with the provisions required by the Bid Form supplied to the Bidder by Kansas Division of Purchases and to the following terms and conditions for bidding. Time and place for submittal of Bids is indicated on the Bid Form.

B. The Project shall be constructed under a single Contract and will be awarded to the responsible Bidder offering the lowest bid price and meeting the requirements for bidding and requirements of the Contract Documents. The lowest bid price will be calculated by the sum of the Base Bid and the total of any Alternates that are accepted by Owner after all Bids are opened.

C. Failure to acknowledge receipt of Addenda issue may be cause for Owner’s rejection of Bid.

D. An incomplete Bid or information included but not solicited in the Bid Form may be cause of the Owner’s rejection of a bid.

Dean Heineken Deputy Director of Construction and Insurance

KOPC

O: (785)296-8051 Topeka, KS dean.heineken@ks.gov

Ashley Evans Procurement Officer

KOPC

O: (785)296-8107 Topeka, KS ashley.n.evans@ks.gov

E. A Bid may be considered incomplete or non-responsive if it fails to quote a price for an Alternate or other separate item identified and solicited on the Bid Form supplied to the Bidder.

F. The Owner reserves the right to reject any or all Bids and to waive technicalities and formalities for the acceptance or rejection of Bids, should such action be deemed in the best interest of the Owner. The Owner may terminate the contract due to unforeseen lack of funding for the project.

G. The Owner reserves the right to accept or reject any or all Alternates submitted with the Bid before award of the Contract.

H. In compliance with K.S.A. 75-3741, subcontractors which the Contractor proposes to employ for the work shall be listed.

I. It is the responsibility of the Contractor to supply his prospective subcontractors with copies of the

Contract Documents for bidding. The Owner will not be responsible for supplying prospective subcontractors with Contract Documents for bidding.

J. The Contractor, prior to submitting his bid will have inspected existing facilities and conditions and will have thoroughly reviewed the Contract Documents.

1.5 ADDENDA

A. Acknowledgment of Receipt of Addenda: I/we, have received and considered the following Addenda in the submitted Bid for this Project. (Bidder shall fill in signature above using same person as signing the Bid Form and shall initial each applicable Addenda space below.)

None (_) #1 (_) #2 (_) #3 (_) #4 (_) #5 (_)

B. Substantiation: Bidder shall attach a copy of this completed page to the Bid Form.

1.6 CONTRACTOR QUALIFICATIONS

The Contractor shall have been in the playground resurfacing business for a minimum of five (5)

A. successive years. The contractor shall be capable of providing verifiable evidence of having completed a minimum of 5 projects of comparable complexity and scope.

1.7 TIME OF COMPLETION

A. Calendar Days: Contractor agrees, if awarded the Contract, to complete the Work of the Contract within 30 calendar days form the “Notice to Proceed” issued by KDWP Project Manager. Each of the three parks will have its own Notice to Proceed. Each park will have 30 days to complete but the timeframes may overlap.

B. Typical working days: Monday through Friday; 7am to 5pm. No work will be permitted outside of these hours without written approval from the KDWP Project Manager and local staff.

C. No work will be allowed on national holidays without written approval from Project Manager.

D. Calendar Completion Date:

1. Complete all work necessary to open the Project to unrestricted traffic within the calendar days allotted in the Contract Documents or before the calendar completion date expires, including authorized time extensions (if any). Complete all remaining, unfinished contract pay items, subsidiary items, incidental work, extra work, final cleanup, and final punch list within the calendar days remaining (if any), within the days remaining before the calendar completion date expires (if any), and within the Cleanup Time set by the project special provision.

2. The Project Manager will increase the number of calendar days and extend the calendar completion date if the Contractor proves one of the following:

a. Unusually severe weather delayed the Project completion as provided in this subsection 1.7 D.1. Unusually severe weather is adverse, weather that at the time of year in which it occurs is abnormal for the place in which it occurred. For unusually severe weather to delay Project completion and warrant additional time under subsection 1.7 D.1, the Contractor must have a schedule showing the controlling item(s) of work and delay to the controlling item(s) of work at the time of the unusually severe weather. In addition, the Contractor must show unusually favorable weather at other times of the year failed to diminish, mitigate, or overcome the delay caused by the unusually severe weather.

b. An Act of God delayed the Project completion.

c. The Project Manager has sole discretion to determine whether to give a time extension under subsection 1.7 D.1. Contractor must submit monthly, in writing, any request for additional weather days to be considered by the Project Manager.

d. Substantial Completion is defined as: All products furnished, installed, and work completed in accordance with the contract documents with exception of deficient items noted on final inspection.

e. Liquidated Damages Amount: Liquidated damages for the Project are established at the rate of $500.00 per day until the completion of the project including all punch-list items.

1.8 STATE TAX

A. This project has been determined by the Kansas Department of Revenue to be subject to Kansas sales tax. The cost of said Tax must be INCLUDED IN all Bid and Contract prices. Sales tax includes all applicable state, county, and city sales taxes.

B. A general contractor or other contractor who contracts directly with the State of Kansas or one of its agencies shall pay tax as follows:

1. Labor: No tax will be assessed since the labor is purchased directly by the State or one of its agencies.

2. Materials: Taxes will be assessed on material purchased for the project.

C. A subcontractor on this project shall pay tax as follows:

1. Labor:

a. Taxes will be assessed because this labor is not purchased directly by the state or one of its agencies.

b. Labor will not be taxed on projects calling for the original construction of a building or for repair or remodeling of a residence.

2. Materials: Taxes will be assessed on materials purchased for the project.

D. Whether sales tax should be paid to the Department of Revenue by a subcontractor on the subcontractor's labor services will depend upon whether the project qualifies as the original construction of a building or facility or as the repair or remodeling of a residence. The contractor and each subcontractor will be responsible for determining whether labor services for the project qualify for such exemption and for including the correct amount of state, county, and city sales tax applicable to this project. Contractors and subcontractors must include all sales tax due on materials which are not exempt on this project. Any questions should be addressed to the Kansas Department of Revenue, Division of Taxation, Taxpayer Assistance Center. (785) 296-0222.

E. A general contractor or other contractor that contracts directly with the State of Kansas shall obtain copies of the Kansas Retailers Sales Tax Registration certificates from all its subcontractors on this project and have them available at the jobsite upon request.

1.9 FEDERAL TAX

A. Federal Tax Included: Bidder acknowledges that the cost for the Federal Excise Tax has been included in quoted prices on the Bid Form, to cover the cost of said tax on all items of construction, equipment, and material subject to such tax.

1.10 PAYMENTS TO CONTRACTOR

A. The Owner will make partial payments to the Contractor for the value, proportionate to the amount of the Contract, of all labor and material incorporated in the work during the preceding calendar month upon receipt of certification from the Project Manager.

B. The Contractor shall submit to the Project Manager a request for payment on the KDWP template provided at the pre-construction meeting, or similar type document. Each item identified on the Schedule of Values shall be broken down into material and labor as separate items, as necessary. This request for payment shall include the Contractor's detailed estimate of all items and activities of work to be performed, in the space provided on the form. If requested, the statement shall be supported by such evidence as may be required, showing the Contractor's right to the payment claimed.

C. Request for payment for preparatory work and materials delivered and suitably stored at the site to be incorporated into the work at some future period, will be given due consideration. The Project Manager may, under certain circumstances, approve payment of up to ninety percent (90%) of the value of manufactured products delivered to a suitable warehouse at or near the locale of the project.

Contractor assumes all risks associated with stored products and is responsible for any damage that may occur.

D. Payments by the Owner will be due within thirty (30) days after receipt of request for payment from the

Contractor.

E. Ten percent (10%) of the Work Completed to Date will be retained on each payment request until final completion and acceptance of all Work covered by the Contract.

F. Retainage will be released on any undisputed payment within thirty (30) days after Substantial

Completion of the project.

1.11 CHANGE ORDERS

A. Owner and Contractor shall execute appropriate Change Orders covering:

1. Changes in Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of time for Work performed in accordance with a Work Change Order.

2. Changes in the Work which are: a) ordered by Owner or b) agreed to by the parties or c) resulting from the Project Manager’s decision, subject to the need for Project Manager’s recommendation if the change in the Work involves the design (as set forth in the Drawings, Specifications, or otherwise), or other technical matters.

1. Changes in the Contract Price or Contract Times or other changes which embody the substance of any final binding results.

2. Request for changes in Contract Time shall be submitted monthly. Changes in Contract Time not submitted monthly shall not be considered.

B. No changes in the work covered by the Contract Documents shall be made without having such change executed by Contract Change Order and approved in writing by the Project Manager.

1.2 PRE-CONSTRUCTION

A. Requirements: Prior to starting construction, the following items shall be completed.

1. Receipt of “Purchase Order” from State of Kansas, Division of Purchases.

2. Contractor’s completion of a Pre-Construction Meeting with KDWP personnel.

3. Receipt of “Notice to Proceed” from KDWP Engineering Services Section.

4. Progress Schedule: The contractor will provide a progress schedule either at the pre-construction meeting or within 10 business days before the anticipated beginning of work on the project. Plan and organize the work to meet the Contract Time. An adjusted schedule may be required should the work fall behind the latest schedule by 14 Calendar days and/or if a planned sequencing change is required to complete the work within the Contract Time.

1.3 SUBMITTALS

A. Addressing of Submittals: Points of Contact for submittals, notifications, and reports required by the

Specifications and Conditions of the Contract will be provided at the time of award.

B. Format and Identification: Project name shall be on all submittals. Submittals shall be approved by the General Contractor prior to submittal to the Project Manager. All copies shall have an indication of General Contractor approval.

C. Marking and Legibility: Submittals in the form of manufacturer’s standard preprinted data and brochures shall be suitably marked by Contractor to designate the information, materials, and products applicable to the Project.

D. Copies: Contractor shall provide 2 copies of each submittal for Owner’s records, plus the number of copies needed by Contractor.

E. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Project Manager’s receipt of submittal.

Initial Review: Allow 7 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Project Manager will advise Contractor when a submittal being processed must be delayed for coordination.

1. Resubmittal Review: Allow 5 days for review of each resubmittal.

1.2 GENERAL GUARANTEE

A. The Contractor shall remedy and make good all defective workmanship and materials and pay for any damage to other work or property resulting therefrom, which appear within a period of one year from the date of final project completion, providing such defects are not clearly due to abuse or misuse by Owner. The Owner will give notice of observed defects with reasonable promptness. The one (1) year period will not apply to defective workmanship and materials not discovered within the one-year period.

B. Neither the Certificate of Substantial Completion, Final Certificate for Payment, nor any provision in the Contract Documents, nor partial or entire occupancy of the premises by the Owner shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any expressed warranties or responsibility for faulty materials or workmanship.

C. The guarantee on all work covered under this contract shall begin on the date of final project completion/acceptance. Any additional work in this area shall be considered warranty work by the Contractor.

D. Where guarantees or warranties are required in sections of specifications for period more than one year, such longer terms shall apply.

E. Within nine months after official acceptance of the Project, the Owner, the Contractor, the Project Manager, and Project Manager shall conduct a full inspection of the completed project, and the Contractor shall promptly correct all items noted.

F. If, within one year after the date of final completion of the work or designated portion thereof, or after the date for commencement of warranties, or by terms of an applicable special warranty required by the Contract Documents, any of the work is found not to be in accordance with the requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written notice from the Project Manager/Owner to do so unless the Project Manager/Owner has previously given the Contractor a written acceptance of such condition.

G. Nothing contained in this Article shall be construed to establish a period of limitation with respect to other obligations which the Contractor might have under the Contract Documents. Establishment of time period of one year as described in this Article relates only to the specific obligation of the Contractor to correct the Work and has no relationship to the time with which the obligation to comply with the Contract documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Contractor’s liability with respect to his obligations other than specifically to correct the Work.

1.12 GUARANTEES AND WARRANTIES

A. General: Provide guaranties and warranties in accordance with the General Conditions of the Contract and as required by the Specifications.

B. Submittal: Points of Contact for submitting warranties and guarantees shall be provided at the time of award.

1.13 MATERIAL, EQUIPMENT, AND SUBSTITUTIONS

A. Materials and Products: In general, the Contract Documents identify the required materials and equipment by naming one or more manufacturer’s brand name, model number, catalog number, or other similar proprietary identification. Where one or more proprietary identifications or manufacturers is listed for a category of material and equipment, the intent is that the Contractor may provide any of those listed. Bids shall be based on Contractor providing only those materials and equipment named and identified in the Contract Documents.

B. Material Quality: Contractor provided material and equipment shall be new, unused, and undamaged when delivered to the site.

C. Substitutions: Materials and equipment not named in the Contract Documents which the Contractor wishes to provide will be considered as a substitution in accordance with the following procedures and conditions and may be provided only when approved by the Owner.

1. Substitution Requests: When request for substitution is made after execution of the Contract, Contractor shall request it in writing and it shall be accompanied by complete information to allow Owner’s analysis including, manufacturers and product identification, technical data including performance, dimensional and operational characteristics, cost data impact on time for completion, samples, and other information necessary for analysis. Include an itemized comparison of the qualities and characteristics of the specified item versus those of the substitution item. Submit 2 copies of request and accompanying information and clearly identify as “Request for Substitution” followed by appropriate Project Name.

2. Owner will consider substitutions only under one or more of the following conditions:

a. Required for compliance with subsequent interpretations of code requirements.

b. Unavailability of a specified item, through no fault of Contractor.

c. Subsequent information discloses inability of specified item to perform properly or fit in designated space.

d. Manufacturer or fabricator refuses to certify, guarantee, or warranty performance of specified item.

e. When the Owner determines that in his judgment a substitution would be substantially to the Owner’s best interest in terms of cost, time, or other considerations.

3. Contractor’s Representations: By submitting a request for substitution, Contractor represents the following:

a. Proposed substitution has been personally investigated by Contractor.

b. The substitute material or equipment carries the same or better warranty or guarantee as the specified item.

c. Cost data presented is complete and includes all related costs under the Contract, and

Contractor waives all claims for additional costs related to the substitution and the Project which subsequently become apparent.

d. Installation of an approved substitution shall be coordinated with all portions of the Work, and that changes as may be necessary shall be made so that the Work is complete in all respects.

1.14 TEMPORARY FACILITIES AND CONTROLS

A. General: Contractor shall provide temporary facilities and controls necessary to complete the Work.

Remove Contractor provided temporary facilities and controls upon completion of the Work and sooner when no longer needed.

B. Contractor’s Field Office and Storage: Space for a field office within the work area is acceptable. An exterior area to accommodate a field office or material storage at the work site, if requested by Contractor, will be provided at a location to be designated by the Owner. Owner is not responsible for safe keeping or protection of materials of equipment stored on Owner’s property.

C. Equipment: Equipment left on site shall be stored in staging area approved by KDWP.

D. Toilet Facilities: Not provided.

E. Water: Not provided.

F. Electric and Lighting: Not provided.

G. Telephone: Not provided.

1.15 ADDITIONAL REQUIREMENTS

A. Existing Facilities: The Contractor shall take all necessary precautions to insure against damage to existing facilities and their contents. Any damaged items shall be repaired or replaced by the Contractor at no additional cost to the Owner.

B. Protection of Work: The Contractor shall take all necessary precautions to insure against damage to

Products and Work. Any damaged items shall be replaced, or repaired, to eliminate evidence of repair, at no additional cost to the Owner.

C. Project Maintenance: Remove debris and rubbish from the work site as frequently as necessary to avoid safety hazards and unsightliness, and at the end of each workday.

D. The Contractor shall carefully preserve all monuments, benchmarks, property markers, reference points, and stakes. In case of his destruction thereof, the Contractor will be charged with the expense of replacement and shall be responsible for any mistake or loss of time that may be caused. In the cases of permanent monuments or benchmarks which must be removed or disturbed, the Contractor shall furnish material and assistance for the proper replacement of such monuments or benchmarks.

1.16 INSPECTIONS

A. Inspections: Inspections will be conducted by the Project Manager/Project Manager (or the designated representative) as frequently as deemed necessary.

B. Notifications: The Contractor shall give the Project Manager a minimum of 24 (twenty-four) hour notice prior to any concrete pours or concealment or covering for inspection purposes.

C. Inspections conducted by the Project Manager/Project Manager (or the designated representative) do not relieve Contractor from compliance of Contract Documents.

1.17 SALAVAGE & EXISTING FACILITIES

A. Salvage: KDWP shall have first rights of refusal for all removed equipment and materials, including but not limited to electrical distribution equipment and water hydrants. Any items not claimed by KDWP (as indicated by a signed document by KDWP Project Manager) are to be removed and legally disposed of by the Contractor.

B. Existing underground wiring is generally to be abandoned in place, except where removal is necessary to coordinate with new installation. Where existing wiring to be abandoned in place rises from the ground, it is to be removed down to its normal burial depth so as not to be exposed near the ground surface.

C. Existing Facilities: The Contractor shall take all necessary precautions to insure against damage to existing facilities and their contents. Any damaged items shall be repaired or replaced by the Contractor at no additional cost to the Owner.

D. Utilization of Materials: All materials, including rock excavated from the work or structures removed from the site, not belonging to other parties, and not required for new construction, shall be and remain the property of the Owner and shall be delivered and neatly piled by the Contractor at a point designated by the Owner/Project Manager. Such material shall be considered in the custody of the Contractor until delivered at the place designated and the Contractor shall be held responsible for its care and protection and must make good any losses occasioned by damage, theft, or misappropriation while it is on the work site or enroute to the place of storage.

1.18 PRE-FINAL AND FINAL CONSTRUCTION REVIEW

A. At Contractor’s request, Owner/Project Manager will make pre-final construction review to determine if to the best of its knowledge project is completed in accordance with Contract Documents.

B. Items found by Owner/Project Manager as not complete or not in accordance with requirements of contract will be outlined in report to Owner/Project Manager for forwarding to Subcontractors. Subcontractor shall complete and/or correct these items before notifying Owner/Project Manager it is ready for final review.

C. At final construction review, Contractors shall be present or shall be represented by a person of authority. Each shall demonstrate, as directed by Owner/Project Manager, that work complies with purpose and intent of contract documents and shall provide labor, services, instruments, or tools necessary for such demonstrations and tests.

SECTION 32 18 16 – PLAYGROUND SURFACING

PART 1 – GENERAL

1.01 DESCRIPTION OF WORK

A. The Contractor shall furnish all labor, materials, equipment, and supervision necessary to install playground safety surfacing systems at the locations identified in the Contract Documents.

1.02 REFERENCES

A. Playground surface systems shall comply with the following standards:

1. ASTM F1292 – Impact Attenuation of Surfacing Materials Within the Use Zone of Playground

Equipment

2. ASTM D2859 – Ignition Characteristics of Finished Textile Floor Covering Materials

3. ASTM F1951 – Determination of Accessibility of Surface Systems Under and Around Playground

Equipment

4. ASTM D7968 – Determination of Shock Absorption Properties of Synthetic Turf Systems

1.03 CONTRACTOR RESPONSIBILITIES

A. Verify site quantities, dimensions, and existing conditions prior to beginning work.

B. The Contractor bears full and exclusive responsibility for accurately determining the required CFH for all equipment, ensuring the proposed surfacing system meets or exceeds the required CFH.

C. The Contractor shall be liable for any deficiencies arising from incorrect CFH calculations, non-compliant system selection, or failure to meet safety requirements.

D. The Contractor shall, at no additional cost to the Owner, promptly remedy, correct, or replace any surfacing system found to be non-compliant or improperly specified due to inaccurate CFH determination.

E. Contact Kansas 811 prior to the start of any excavation or construction activities.

F. Protect existing playground equipment, borders, and improvements during construction.

G. Provide temporary construction fencing around work areas.

H. Provide traffic control as necessary to protect the public and workers.

I. Coordinate staging and storage with the park manager.

1.04 SUBMITTALS

A. The Contractor may submit one (1) surfacing system or a maximum of two (2) surfacing systems.

B. If two systems are submitted, they shall include:

1. One synthetic turf playground surfacing system

2. One Poured-in-place or other unitary rubber surfacing system

C. Submittals shall include manufacturer specifications, installation procedures, maintenance requirements, ASTM compliance documentation, and warranty information.

D. Submittals shall show compliance with ASTM F-1292 and the contractors critical fall height determinations.

PART 2 – PRODUCTS

2.01 PLAYGROUND SURFACING SYSTEM

A. The Contractor shall furnish a playground surfacing system designed to provide impact attenuation that meets or exceeds the required Critical Fall Height of the existing playground equipment.

B. The Contractor shall verify the critical fall height of all playground equipment prior to installation to determine the appropriate surfacing depth and material.

2.02 MATERIAL QUALITY

A. All surfacing materials shall be new, unused, and installed in accordance with manufacturer recommendations.

PART 3 – EXECUTION

3.01 SUBGRADE PREPARATION

A. The Contractor shall inspect, grade, and compact the subgrade as necessary to provide a stable base for the playground surfacing system.

B. Areas that are unstable or unsuitable shall be repaired or stabilized prior to installation.

3.02 INSTALLATION CONDITIONS

A. Surfacing materials shall be installed only under environmental conditions recommended by the manufacturer, including temperature and moisture limitations.

3.03 POST-INSTALLATION TESTING

A. Upon completion of installation, playground surfacing shall be tested by an independent third-party testing agency to verify compliance with ASTM F1292 impact attenuation requirements.

B. Testing shall confirm the installed surface meets or exceeds the required critical fall height protection of the playground equipment.

3.04 ACCESSIBILITY

A. Playground surfacing within accessible routes and use zones shall comply with ASTM F1951 accessibility requirements.

3.05 WARRANTY

A. The Contractor shall provide a minimum fifteen (15) year warranty on all playground surfacing materials and installation.

3.06 AWARD OF WORK

A. The Kansas Department of Wildlife and Parks reserve the right to award playground resurfacing work individually by playground location or collectively as a group of locations at the discretion of the Owner.

Please review Attachment A – Plans for additional information.

2. COST SHEET

Contractor Name:

Tax Number CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT enter your SSN. If your SSN is required to process award, you will be contacted by an authorized representative of the Office of Procurement and Contracts later.

A single contract will be awarded for the “Project as a Whole” for existing playground surface system removal and replacement at three state parks in accordance with the Construction Documents as prepared by the Project Manager for a total lump sum price.