EVT0009728_-_Generator_Equipment_-_RFQ.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director

Laura Kelly, Governor

Request for Quote (RFQ)

Bid Event Number: EVT0009728

Requisition ID: 0000003954

Date Posted: May 4, 2024

Closing Date: May 30, 2024, 2:00 PM

Procurement Officer: Dean Heineken Telephone: 1-785-296-8051 E-Mail Address: Dean.Heineken@KS.Gov Web Address: http://admin.ks.gov/offices/procurement-and-contracts/

Agency: Larned State Hospital

Item: Generator Equipment

Bid Guarantee: No monetary bid guarantee required.

This Bid Event was recently posted to the Procurement and Contracts Internet website.

The document can be downloaded by going to the following website:

http://admin.ks.gov/offices/procurement-and-contracts/

It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments.

Questions/Addenda: Questions requesting clarification of the bid must be submitted in writing to the Procurement Officer indicated above:

Before the end of the day, on Monday, May 13, 2024

Answers to questions will be available in the form of an addendum on the Procurement and Contracts' website, http://admin.ks.gov/offices/procurement-contracts.

It shall be the responsibility of all participating bidders to acquire any and all addenda and additional information as it is made available from the web site cited above. Vendors/Bidders not initially invited to participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically for any additional information or instructions.

mailto:Dean.Heineken@KS.Gov http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-contracts

Event ID: EVT0009728

Vendor Bid Submission

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov. All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

Vendor Response Checklist

The following checklist is provided to assist bidders in ensuring all requirements are met and all required submissions are included with the bid. Bidders are instructed to utilize this list for their own convenience to ensure compliance.

THE FOLLOWING INSTRUCTIONS AND FORMS MUST BE

COMPLETED AND SUBMITTED WITH YOUR BID RESPONSE

If you do not submit them with your bid it may result in the rejection of the proposal

Completed Bidder Registration submitted prior to bid submission.

Requirements forms for Bid Proposal

Completed and signed Signature Sheet / page 4 of this document.

Completed Immigration Reform and Control Certification / page 5 of this document.

Completed Sexual Harassment Form / page 6 of this document.

Completed Boycott of Israel / page 7 of this document

Completed Certification of Procurement / page 8 of this document

Completed Tax Clearance Certificate / instructions located page 9 of this document.

Signed Copy of any Amendment(s), if applicable/ Located on the Bid Solicitation Website

- https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0009728

Completed and signed Event Details document / Located on the Bid Solicitation Website -https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0009728

Any other documentation bidder wants to include.

Completed Cost Sheet / page 18 of this document.

NOTE: In order to properly and completely respond to this Proposal, bidders MUST carefully review ALL sections and respond as required.

mailto:Procurement@ks.gov https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov . All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

All hand delivered bids must be received in our office prior to 2:00PM CST on the closing date at the address below to be considered.

Department of Administration

Procurement and Contracts

Proposal # EVT0009728

Closing Date: May 30, 2024, at 2:00pm

900 SW Jackson, Suite 451 South

Topeka, KS 66612-1286

Bids are not considered received until they are date and time stamped in the Office of Procurement and Contracts. The Office of Procurement and Contracts will not be responsible for late deliveries.

It is the responsibility of the bidder to ensure the bid date and time is met and the EVT number and company name is included in the subject line of the email. Bidders are encouraged to submit bids to the above email address no later than 1:45PM on the bid closing date. This allows time for staff to receive the bid and log it into our system prior to the bid closing at 2:00PM CST.

Invitation for Bids (IFB), Requests for Quotations (RFQ) and A-Bids (ARCH) submissions will be publicly read as needed via telecom on the specified Bid Event Closing date beginning at 2:30pm CST.

Join on your computer or mobile app

Click here to join the meeting

Or call in (audio only)

+1 785-414-8630, 357404169# United States, Topeka, KS

Phone Conference ID: 357 404 169#

Tab sheet requests for Invitation for Bids (IFB), Requests for Quotes (RFQ) and A-Bids (ARCH) can be requested by emailing tabsheets@ks.gov. Please include the EVT or A-Bid number on your request. Tab sheets will be emailed within five (5) business days of the request.

NOTE: In order to respond to this Invitation for Bid, bidders must carefully review all sections and respond as required properly and completely.

For questions regarding confirmation that your bid has been received by the Office of Procurement and

Contracts, please call 785-296-2376.

https://admin.ks.gov/offices/procurement-contracts mailto:Procurement@ks.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGQ4OTg3NTYtODEwYS00OWJiLTllYTMtY2NlOTA5MjMxMDIx%40thread.v2/0?context=%7b%22Tid%22%3a%22dcae8101-c92d-480c-bc43-c6761ccccc5a%22%2c%22Oid%22%3a%221f80ed87-f92a-4df7-8e39-64ea24e21473%22%7d tel:+17854148630,,357404169# mailto:tabsheets@ks.gov https://admin.ks.gov/offices/procurement-contracts/

Signature Sheet

Item: Generator Equipment Agency: Larned State Hospital Closing Date: May 30, 2024, 2:00 PM

By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified.

Legal Name of Person, Firm or Corporation

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank.

DO NOT enter your SSN on this signature sheet. If your SSN is required to process a contract award, including any tax clearance requirements, you will be contacted by an authorized representative of the Office of Procurement and Contracts at a later date.

E-Mail

Signature Date

Typed Name Title

In the event the contact for the bidding process is different from above, indicate contact information below.

Bidding Process Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

If awarded a contract and purchase orders are to be directed to an address other than above, indicate mailing address and telephone number below.

Award Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

Certification Regarding Immigration Reform & Control

All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages.

Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance throughout the term of the contract.

At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.

Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under this contract.

Signature, Title of Contractor: Date:

Policy Regarding Sexual Harassment

WHEREAS sexual harassment and retaliation for sexual harassment claims are unacceptable forms of discrimination that must not be tolerated in the workplace; and

WHEREAS state and federal employment discrimination laws prohibit sexual harassment and retaliation in the workplace; and

WHEREAS officers and employees of the State of Kansas are entitled to working conditions that are free from sexual harassment, discrimination, and retaliation; and

WHEREAS the Governor and all officers and employees of the State of Kansas should seek to foster a culture that does not tolerate sexual harassment, retaliation, and unlawful discrimination.

NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as follows:

1. All Executive Branch department and agency heads shall have available and shall regularly review and update at least every three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.

2. All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such persons are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including an anonymous complaint.

3. Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order by the end of the current fiscal year.

4. Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the Office of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and retaliation, and they shall execute a document agreeing and acknowledging that they are aware of and will comply with the policy against sexual harassment, discrimination, and retaliation.

5. Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by independent legal counsel.

6. The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance.

7. Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated promptly, and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.

8. This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination and shall not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for covered persons and is not intended to create any new right or benefit enforceable against the State of Kansas.

9. Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may contact the Office of the Governor regarding such matters.

Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and Retaliation.

I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.

Signature and Date: Printed Name:

Certification of Company Not Currently Engaged in a Boycott of Goods or Services from Israel

In accordance with HB 2482, 2018 Legislative Session, the State of Kansas shall not enter into a contract with a Company to acquire or dispose of goods or services with an aggregate price of more than $100,000, unless such Company submits a written certification that such Company is not currently engaged in a boycott of goods or services from Israel that constitutes an integral part of business conducted or sought to be conducted with the State.

As a Contractor entering into a contract with the State of Kansas, it is hereby certified that the Company listed below is not currently engaged in a boycott of Israel as set forth in HB 2482, 2018 Legislature.

Signature, Title of Contractor Date

Printed

Name of Company

Certification of Company Not Currently Engaged in The Procurement or Obtainment of Certain Equipment, Services, or Systems

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

(2) Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment.

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,

(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.

WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered telecommunications equipment which store and communicate vast amounts of sensitive information and support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;

WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create and exploit vulnerabilities in technological equipment, services, or systems; and

WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign adversary’s exploitation of vulnerabilities in covered telecommunications equipment.

THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency thereof any covered telecommunications equipment either in whole or in part of any product or during the commission of any service.

FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor has violated, misrepresented, or otherwise fails to comply with this certification document as determined by the State, the State may terminate any contract without penalty with Contractor immediately.

By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title Date

1 Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website at:

https://www.state.gov/state-sponsors-of-terrorism/ https://www.state.gov/state-sponsors-of-terrorism/

Tax Clearance Instructions

A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).

To obtain a Tax Clearance Certificate, you must:

• Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate

• Return to the website the following working day to see if KDOR will issue the certificate

• If issued an official certificate, print it and attach it to your signed renewal document

• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued

Contractors must submit a current Tax Clearance Certificate along with the signed Renewal Document. No renewal will be processed unless a current Tax Clearance Certificate is submitted.

Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.

Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through Friday, results typically will be available the following business day.

Tax clearance requests may be denied if the request includes incomplete or incorrect information.

Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance certificate.

Information about Tax Registration can be found at the following website:

http://www.ksrevenue.org/busregistration.html http://www.ksrevenue.org/taxclearance.html http://www.ksrevenue.org/busregistration.html

1. SPECIFICATIONS

Larned State Hospital

Kansas Department of Aging and Disability Services and Larned State Hospital is soliciting bids for the pre-purchase of a new diesel generator and day tank equipment for the Adult Treatment Building (ATC) Building at Larned State Hospital. The attached specifications and schedule define the equipment.

This solicitation is for the equipment to be delivered to the site and ready for installation by a contractor. A subsequent solicitation will be issued to contractors for the installation of the pre-purchased equipment.

The construction schedule for the installation contract is yet to be determined; however, it is anticipated that this will occur during the spring of 2025. A Purchase Order will be issued to the successful manufacturer once bids, for this equipment, are received and reviewed by the Owner and Engineer.

Delivery of the equipment shall be delayed until such time as a contract for the installation of the equipment is in place. The exact delivery location of the equipment to the site shall be determined, in conjunction with the successful manufacturer, the installing contractor, the Owner and the Engineer.

The equipment shall arrive to the site or contractor no later than March 3, 2025. The manufacturer shall provide freight on board (FOB) first destination shipping. The manufacturer shall inspect all equipment once delivered to the site and prior to unloading.

The warranty for the equipment shall commence on the date of the successful start-up of the equipment.

Provide equipment submittals for Owner and Engineer review.

Provide factory start-up and on-site commissioning of the equipment during the construction phase of the project. The vendor will coordinate efforts with the successful installing contractor.

Provide on-site owner training.

Provide on-site load bank testing.

Vendors shall submit lead times of equipment with bids.

SECTION 263214 – DIESEL GENERATORS

PART 1 – GENERAL (Reference Section 260500)

1.1 References and Standards

A. The generator covered by these specifications shall be designed, tested, rated, assembled, and installed in strict accordance with all applicable standards of ANSI, NEC, ISO, UL508, IEEE, NEMA, NFPA 110, and NFPA 101.

1.2 Related Sections

A. Refer to all specification section in Division 1 and Division 26 for additional requirements.

B. Refer to drawings for additional requirements.

1.3 Work Included

1.3.1 Installation

A. The work includes supplying and installing a complete integrated generator system. The system consists of a diesel generator set with related component accessories and automatic transfer switches specified under a separate section.

1.3.2 Fuel System

A. The OWNER shall provide diesel fuel for the completion of all testing. The Contractor will fill the existing underground fuel tank to the pre-test level.

B. The contractor will purchase and fill the generator day tank at the completion of the test.

1.3.3 System Test

A. A complete system load test shall be performed after all equipment is installed. Contractor will provide the necessary load banks to accomplish the full load test. A one-hour test is required.

B. The contractor shall also test two existing transfer switches once generator load bank test is complete.

1.3.4 Requirements, Codes and Regulations

A. The equipment supplied and installed shall meet the requirements of the NEC and all applicable local codes and regulations. All equipment shall be of new and current production by a MANUFACTURER who has 25 years of experience building this type of equipment.

Manufacturer shall be ISO9001 certified.

1.4 Substitutions

A. Proposed deviations from the specifications shall be treated as follows:

1. Caterpillar and Cummings are approved to Bid.

2. Other vendors shall submit qualifications prior to Bid.

3. All approved vendors must be listed in Addendums prior to Bid.

1.4.1 Substitution Time Requirement

A. Requests for substitutions shall be made a minimum of ten (10) days prior to bid date.

Manufacturers catalog data shall accompany each request and authorized acceptance shall be addenda only.

1.4.2 Substitution Responsibility

A. The power system has been designed to the specified manufacturer's electrical and physical characteristics. The equipment sizing, spacing, amounts, electrical wiring, ventilation equipment, fuel and exhaust components have all been sized and designed around CATERPILLAR supplied equipment. Should any substitutions be made, the CONTRACTOR shall bear responsibility for the installation, coordination, and operation of the system as well as any engineering and redesign costs, which may result from such substitutions.

1.5 Submittals

A. Engine-generator submittals shall include the following information:

1. Factory published specification sheet indicating standard and optional accessories, ratings, etc.

2. Manufacturer's catalog cut sheets of all auxiliary components to include but not be limited by the battery charger, control panel, enclosure, etc.

3. Dimensional elevation and layout drawings of the generator set, enclosure, transfer switchgear, and related accessories.

4. Weights of all equipment.

5. Concrete pad recommendation, layout, and stub-up locations of electrical and fuel systems.

6. Interconnect wiring diagram of complete emergency system, including generator, switchgear, day tank, remote pumps, battery charger, remote alarm indications.

7. Engine mechanical data, including heat rejection, exhaust gas flows, combustion air and ventilation air flows, fuel consumption, etc.

8. Generator electrical data including temperature and insulation data, cooling requirements, excitation ratings, voltage regulation, voltage regulator, efficiencies, waveform distortion and telephone influence factor.

9. Generator resistances, reactances, and time constants.

10. Generator locked rotor motor starting curves.

11. Control panel schematics.

12. Day Tank.

13. Manufacturer's and dealer's written warranty.

1.6 Lead Time

A. Submit generator lead time with bid information.

1.7 System Responsibility

1.7.1 Generator Set Distributor

A. The completed engine generator set shall be supplied by the Manufacturer's authorized distributor only.

1.7.2 Requirements, Codes and Regulations

A. The equipment supplied and installed shall meet the requirements of NEC and all applicable local codes and regulations. All equipment shall be new, of current production. There shall be one source responsibility for warranty; parts and service through a local representative with factory trained service personnel.

1.8 Warranty

1.8.1 Warranty

A. The manufacturer's warranty shall in no event be for a period of less than two (2) years from date of initial start-up of the system and shall include repair parts, labor, reasonable travel expense necessary for repairs at the job site, and expendables (lubricating oil, filters, antifreeze, and other service items made unusable by the defect) used during the course of repair. Submittals received without written warranties as specified will be rejected in their entirety.

1.9 Parts and Service Qualifications

1.9.1 Service Facility

A. The engine-generator supplier shall maintain 24-hour parts and service capability. The distributor shall stock parts as needed to support the generator set package for this specific project. Service location to be within 150 miles of the job site.

1.9.2 Service Personnel

A. The dealer shall maintain qualified factory trained service personnel to perform all testing.

PART 2 – PRODUCTS

2.1 General Requirements

2.1.1 Genset Requirements

A. The generator set shall be Standby rated at 250 ekW, 312 kVA, 1800 RPM, 0.80 power factor, 277/480 volts, 3 Phase, 4 wire, 60 hertz, including radiator fan and all parasitic loads.

2.1.2 Material and Parts

A. All materials and parts comprising the unit shall be new and unused.

2.1.3 Engine

A. The engine shall be compression ignition type diesel fueled, six (6) cylinders, water-cooled, vertical in-line, operating with nominal speed not exceeding 1800 RPM.

It shall be sized to deliver the required kW rating. Full pressure lubrication shall be supplied by a positive displacement lube oil pump. The engine shall have air cleaner, coolant, fuel and oil filters with replaceable elements, lube oil cooler and a fuel lift pump. The engine shall have a 24 -volt battery charging DC, alternator with a transistorized voltage regulator.

Starting shall be a 24-volt, solenoid shaft, electric starter.

2.1.3.1 Engine Governing

A. The engine will be equipped with an isochronous electronic governor to maintain 0% drop from no load to full load and +/- 0.25% steady state frequency variation.

2.2 Generator

2.2.1 Generator Specifications

A. The synchronous generator shall be a single bearing, self-ventilated, drip-proof design in accordance with NEMA MG 1 and directly connected to the engine flywheel housing with a flex coupling.

2.2.2 Insulation

A. The insulation material shall meet NEMA standards for Class H insulation and be impregnated in a polyester varnish or vacuum impregnated with epoxy varnish to be fungus resistant. The excitation system shall be of brushless construction.

2.2.3 Exciter Type

2.2.3.1 Excitation

A. PMG - A permanent magnet generator (PMG) shall be included to provide a reliable source of excitation power for optimum motor starting and short circuit performance. The PMG and controls shall be capable of sustaining and regulating current supplied to a single phase or three phase fault at approximately 300% of rated current for not more than 10 seconds.

2.2.4 Voltage Regulator

2.2.4.1 Automatic Voltage Regulator

A. The automatic voltage regulator (AVR) shall maintain generator output voltage within +/-

0.5% for any constant load between no load and full load. The regulator shall be a totally solid-state design, which includes electronic voltage buildup, volts per Hertz regulation, overexcitation protection, shall limit voltage overshoot on startup, and shall be environmentally sealed.

2.2.5 Motor Starting

A. Provide locked rotor motor starting capability of 567skVA at 30% instantaneous voltage dip as defined per NEMA MG 1.

2.3 Circuit Breaker

2.3.1 Circuit Breaker Specifications

A. Provide (1) generator mounted circuit breaker, molded case or insulated case construction, 400-amp trip, 3 pole. Breaker shall utilize a thermal magnetic trip. Breaker shall be housed in a steel NEMA 1 enclosure mounted on a separate support stand vibration isolated from the engine / generator arrangement.

Bus bars, sized for the cable type shown on drawing, shall be supplied on the load side of breaker.

2.4 Control Panel

2.4.1 Generator Mounted Control Panel

A. Provide a GCCP1.2 generator set mounted control panel for complete control and monitoring of the engine and generator set functions. Panel shall include automatic start/stop operation, cycle cranking, AC metering with phase selector switch, shutdown sensors and alarms with horn and reset, adjustable cooldown timer and emergency stop push-button. Critical components shall be environmentally sealed to protect against failure from moisture and dirt.

Components shall be housed in a NEMA 1/IP22 enclosure with hinged door. The panel itself shall be mounted on a separate support stand isolated from the engine / generator arrangement. Panel / breaker arrangements mounted on the generator set in such a way that access to the AC Generator terminal box is restricted in any way whatsoever are not acceptable.

2.4.2 Readouts

A. Provide the following readouts:

1. Engine oil pressure

2. Coolant temperature

3. Engine RPM

4. System DC Volts

5. Engine running hours

6. Generator AC Volts

7. Generator frequency

8. Generator AC Amps

2.4.3 Alarm NFPA 110

A. Provide the following indications for protection and diagnostics according to NFPA 110 level

1 on a 16 light local annunciator:

1. Low oil pressure

2. High water temperature

3. Low coolant level

4. Overspeed

5. Overcrank

6. Emergency stop depressed

7. Approaching high coolant temperature

8. Approaching low oil pressure

9. Low coolant temperature

10. Low battery voltage

11. Control switch not in auto position

12. Low fuel main tank

13. Battery charger failure

14. High battery voltage

15. Two (2) Spare

2.4.4 Control Functions / Interfaces

A. Provide the following control functions

1. Terminals located inside the control panel for REMOTE EMERGENCY STOP

2. ON / OFF / AUTO control switch

2.4.5 Remote Annunciator NFPA 110

A. Provide a remote annunciator to meet the requirements of NFPA 110, Level 1.

The annunciator shall provide remote annunciation of all points stated above and shall incorporate ring-back capability so that after silencing the initial alarm, any subsequent alarms will sound the horn.

2.5 Cooling System

A. The generator set shall be equipped with a rail-mounted, engine-driven radiator with blower fan and all accessories. The cooling system shall be sized to operate at full load conditions and 110 F ambient air entering the room or enclosure (If an enclosure is specified). The generator set supplier is responsible for providing a properly sized cooling system based on the enclosure static pressure restriction.

2.6 Fuel System

2.6.1 Fuel Piping

A. All fuel piping shall be black iron or flexible fuel hose rated for this service.

2.6.2 Fuel Line Rating

A. Flexible fuel lines rated 300 degrees F and 100 PSI.

2.6.3 Day Tank

A. Refer to drawings for day tank requirements.

2.7 Exhaust System

2.7.1 Silencer

A. A critical type silencer, companion flanges, and flexible stainless steel exhaust fitting properly sized shall be furnished and installed according to the manufacturer's recommendation. The silencer shall be mounted so that its weight is not supported by the engine nor will exhaust system growth due to thermal expansion be imposed on the engine. Exhaust pipe size shall be sufficient to ensure that exhaust backpressure does not exceed the maximum limitations specified by the engine manufacturer.

2.8 Starting System

2.8.1 Starting Motor

A. A DC electric starting system with positive engagement shall be furnished. The motor voltage shall be as recommended by the engine manufacturer.

2.8.2 Jacket Water Heater

A. A unit mounted thermal circulation type water heater. The heater Watt rating shall be sized by the manufacturer to maintain jacket water temperature at 90 deg. F and shall be a 1.8kw at 208 Vac, single phase, 60 hertz.

2.8.3 Batteries

A. Batteries - A lead-acid storage battery set of the heavy-duty diesel starting type shall be provided. Battery voltage shall be compatible with the starting system. The battery set shall be rated no less than 75-ampere hours. Necessary cables and clamps shall be provided.

2.8.4 Battery Charger

A. Battery Charger - A current limiting battery charger shall be furnished to automatically recharge batteries. The charger shall be dual charge rate with automatic switching to the boost rate when required. Output voltage regulation shall not exceed 1% the charger shall include temperature compensation It shall also include overload protection, silicon diode full wave rectifiers, voltage surge suppressor, DC ammeter, DC voltmeter, and fused AC input.

AC input voltage shall be 120 volts, single phase. On outdoor units the battery charger shall be mounted inside the genset enclosure.

2.9 Enclosure

A. Sound Attenuated Protective Enclosure

1. A Level 1 sound attenuated weather resistant enclosure of HR4P steel with electrostatically applied powder coated baked polyester paint. It shall consist of a roof, side walls, and end walls. Fasteners shall be either zinc plated or stainless steel. The db rating shall be 74db at 23 ft.

2. Number of doors on enclosure shall be as required so that all normal maintenance operations, such as lube oil change, filter change, belt adjustment and replacements, hose replacements, access to the control panels, etc., may be accomplished without disassembly of any enclosure components. Access doors shall be fabricated of the same material as the enclosure walls and shall be reinforced for rigidity. Handles shall be key lockable, all doors keyed alike, and hinges shall be zinc die cast or stainless steel. Fasteners shall be zinc plated or stainless steel. Doors shall be of a lift off design allowing one person to remove door if necessary.

3. Air handling will be sized and designed by the manufacturer for 0.5" static pressure drop through enclosure. Intake openings shall be screened to prevent the entrance of rodents.

4. Lube oil and coolant drains shall be extended to the exterior of the enclosure and terminated with drain valves. Radiator access shall be through a hinged, lockable cover on enclosure.

Cooling fan and charging alternator shall be fully guarded to prevent injury.

5. A critical type silencer, companion flanges, and flexible stainless steel exhaust fitting properly sized shall be furnished. Enclosure manufacturer shall internally mount the exhaust silencer and maintain the weather resistant integrity and aesthetic appearance of the system.

Externally mounted silencers will not be permitted for safety reasons.

6. Lifting points shall be provided on base frame suitable for lifting combined weight of base tank, generator set and enclosure.

2.10 Motorized Inlet Dampers

2.11 120 VAC Enclosure header with thermostat

PART 3 – EXECUTION

3.1 Installation

A. This solicitation is for the equipment to be delivered to the site and ready for installation by a contractor. A subsequent solicitation will be issued to contractors for the installation of the pre-purchased equipment. The vendor will coordinate efforts with the successful installing contractor to ensure that the equipment is installed in accordance with manufacturer's recommendations, the project drawings and specifications, and all applicable codes.

3.2 Start-Up and Testing

A. The vendor will be responsible for all testing and start-up of the equipment once installed by the installing contractor. The vendor will coordinate efforts with the successful installing contractor, Engineer, and Owner to perform all start-up and testing activities.

B. After installation is complete and normal power is available, the manufacturer's local dealer shall perform the following:

1. Verify that the equipment is installed properly.

2. Check all auxiliary devices for proper operation, including battery charger, jacket water heater(s), generator space heater, remote annunciator, etc.

3. Test all alarms and safety shutdown devices for proper operation and annunciation.

4. Check all fluid levels.

5. Start engine and check for exhaust, oil, fuel leaks, vibrations, etc.

6. Verify proper voltage and phase rotation at the transfer switch before connecting to the load.

7. Connect the generator to building load and verify that the generator will start and run all designated loads.

8. The system shall be tested under full load and monitor the following readings:

Oil pressure Coolant temperature Battery charge rate AC volts AC Amperes- all phases Frequency Kilowatts Ambient Temperature

3.3 Operation and Maintenance Manuals

A. Provide two (2) sets of operation and maintenance manuals covering the generator, switchgear, and auxiliary components. Include final as-built wiring interconnect diagrams and recommended preventative maintenance schedules.

3.4 On-Site Training

A. Provide one day of on-site training to instruct the owner's personnel in the proper operation and maintenance of the equipment. Review operation and maintenance manuals, parts manuals, and emergency service procedures.

B. The on-site training will be professionally taped (digitally) by the generator vendor. The recording will be submitted with the Operation and Maintenance manuals on USB Drive.

END OF SECTION 263214

***For additional specifications please review Attachment A - Drawings***

2. COST SHEET

Contractor Name:

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT enter your SSN. If your SSN is required to process award, you will be contacted by an authorized representative of the Office of Procurement and Contracts later.

Kansas Department of Aging and Disability Services and Larned State Hospital is soliciting bids for the pre-purchase of a new diesel generator and day tank equipment for the Adult Treatment Building (ATC) Building at Larned State Hospital per the included specifications.

Pricing to be for complete turn-key completion.

Shipping:

Prices shall be FOB Destination, prepaid, and allowed (included in bid price), which means delivered to a state agency’s receiving dock or other designated point as specified in this bid.

Vendor estimated lead time: _______________________________

Lump sum cost for the diesel generator and day tank equipment including delivery: $_______________________________

Federal, State and Local Taxes Unless otherwise specified, the contracted price shall include all applicable federal, state, and local taxes. The vendor shall pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this bid event. The State of Kansas is exempt from state sales or use taxes and federal excise taxes for direct purchases.

These taxes shall not be included in the bid price. Upon request, the State shall provide to the vendor a certificate of tax exemption.

The State makes no representation as to the exemption from liability of any tax imposed by any governmental entity on the vendor.

3. Contractual Provisions Attachment DA-146a Rev. 07/19

3.1. Important

The Provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 07-19), which is attached hereto, are hereby incorporated in this contract and made a part thereof. The parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being the _____ day of _________________, 20____.

3.2. Terms Herein Controlling Provisions

It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are nullified.

3.3. Kansas Law and Venue

This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of Kansas.

3.4. Termination Due to Lack of Funding Appropriation

If, in the judgment of the Director of Accounts and Reports, Department of Administration, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, State may terminate this agreement at the end of its current fiscal year. State agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year and shall give such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice shall not be required prior to ninety (90) days before the end of such fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided State under the contract. State will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by State, title to any such equipment shall revert to contractor at the end of the State's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the agency or the contractor.

3.5. Disclaimer of Liability

No provision of this contract will be given effect that attempts to require the State of Kansas or its agencies to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the State of Kansas is defined under the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.).

3.6. Anti-Discrimination Clause

The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44 1001, et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111, et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101, et seq.) (ADA), and Kansas Executive Order No. 19-02, and to not discriminate against any person because of race, color, gender, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, military or veteran status, disability status, marital or family status, genetic information, or political affiliation that is unrelated to the person's ability to reasonably perform the duties of a particular job or position; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the contracting state agency or the Kansas Department of Administration; (f) Contractor agrees to comply with all applicable state and federal anti-discrimination laws and regulations; (g) Contractor agrees all hiring must be on the basis of individual merit and qualifications, and discrimination or harassment of persons for the reasons stated above is prohibited; and (h) if it is determined that the contractor has violated the provisions of any portion of this paragraph, such violation shall constitute a breach of contract and the contract may be canceled, terminated, or suspended, in whole or in part, by the contracting state agency or the Kansas Department of Administration.

3.7. Acceptance of Contract

This contract shall not be considered accepted, approved or otherwise effective until the statutorily required approvals and certifications have been given.

3.8. Arbitration, Damages, Warranties

Notwithstanding any language to the contrary, no interpretation of this contract shall find that the State or its agencies have agreed to binding arbitration, or the payment of damages or penalties. Further, the State of Kansas and its agencies do not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts to exclude, modify, disclaim or otherwise attempt to limit any damages available to the State of Kansas or its agencies at law, including but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

3.9. Representative's Authority to Contract

By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

3.10. Responsibility For Taxes

The State of Kansas and its agencies shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

3.11. Insurance

The State of Kansas and its agencies shall not be required to purchase any insurance against loss or damage to property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds title.

3.12. Information

No provision of this contract shall be construed as limiting the Legislative Division of Post Audit from having access to information pursuant to K.S.A. 46-1101, et seq.

3.13. The Eleventh Amendment

"The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of the Eleventh Amendment."

3.14. Campaign Contributions / Lobbying

Funds provided through a grant award or contract shall not be given or received in exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contract, grant, loan, or cooperative agreement.