eVP Final Proposal Form.docx
DOCX document 88 KB Posted
- Solicitation number
- SPO-23-503-Final
- Issued by
- Chatham County, Sea Breeze CDP, North Carolina
About this file
This is an eVP Final Proposal Form for the North Carolina Department of Health and Human Services, Child Developmental Services Agency, soliciting proposals for approximately 10,403 net square feet of office space in Shelby, North Carolina. The proposal form establishes the standard submission requirements and format that potential bidders must follow when responding to the Request for Proposals. The document outlines the evaluation criteria, proposal structure, and certification requirements that vendors must satisfy to be considered for award. Bidders are required to provide detailed responses addressing the specific needs outlined in the RFP, including space specifications, lease terms, and facility conditions that meet the agency's operational requirements.
The form specifies the documentation and certifications bidders must submit as part of their formal proposal package to be eligible for consideration. Key submission elements include vendor identification information, space availability and specifications, pricing proposals, and attestations regarding the property's suitability for the intended use. The proposal form serves as the mechanism for standardizing all vendor submissions to ensure consistent evaluation and comparison of competing bids by the procurement evaluation committee.
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Text version
STATE OF NORTH CAROLINA
Department of Administration State Property Office – Leasing Section
Final Proposal #: 23-503-FINAL
DEPARTMENT OF HEALTH AND HUMAN SERVICES
CHILD DEVELOPMENTAL SERVICES AGENCY
FINAL PROPOSER’S CONFERENCE FOR PROPOSERS
meeting July 22, 2026 at 2:00 PM (Microsoft TEAMS)
FINAL PRICE PROPOSAL SUBMISSION DEADLINE:
July 30, 2026 at 4:00 PM ET Direct all inquiries concerning this Final Proposal to:
Drew Middleton NC Department of Health and Human Services 919-630-6334 Drew.Middleton@dhhs.nc.gov
NOTE TO PROPOSER
ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION
IN ORDER TO BE CONSIDERED, YOUR FINAL PROPOSAL SHALL BE SUBMITTED IN STRICT ACCORDANCE WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.
BY 4:00 PM EST, July 30, 2026.
ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE NORTH CAROLINA EPROCUREMENT ELECTRONIC VENDOR PORTAL (eVP).
BID No: 67-OW-1-FINAL
The Vendor Training | NC eProcurement page includes online training videos and a link to Viewing and Responding to Solicitations in eVP. eVP has a file size limitation of 125MBs. If the proposal exceeds 125MBs, the proposal or space plans should be split into multiple files. Proposers are to use the following naming standard when submitting proposals:
[67-OW-FINAL]-[PROPOSER NAME] (ex. SPO-39-509-FINAL-BAKER-LLC)
Online registration and other purchasing information are available at the following website:
https://evp.nc.gov/.
NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject the vendor’s proposal(s).
PROPOSALS MAILED, E-MAILED, OR HAND-DELIVERED TO THE DEPARTMENT OF ADMINISTRATION BUILDING WILL NOT BE ACCEPTED AND SHALL NOT BE CONSIDERED.
Following the selection of any proposal and its placement on the Council of State Agenda by the State Property Office, there shall be no further negotiations with those who presented proposals that were not selected for the Agenda.
eVP Final Proposal Form Last update November 2023 eVP Final Proposal Form
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
CDSA
APPROXIMATELY 10,403 NET SQUARE FEET
The following final per-square-foot price proposal is based on all specifications (PO-27, PO-28), floor plans, and repair lists received from the State of North Carolina and includes but is not limited to all full-height partitions, demolition, and up-fitting costs; building and grounds maintenance; taxes; insurance; and other building operational costs. Proposers can choose whether to include full services. The following full-service factors will be added to the proposals not including these services for comparison purposes: utilities - $1.50 sq. ft., janitorial service - $1.00 sq. ft., and water/sewer - $0.17 sq. ft. Rental for each year of term and renewal periods may include escalations but there must be a cap on any percentage increases. Throughout the State’s tenancy space must be free of hazardous asbestos and hazardous lead paint.
Lessor
Building Address:
__________ term for approximately ______________ square feet
EFFECTIVE DATE:
INCLUDED (check all that apply): Utilities Janitorial Services Water/Sewer
| Year One ______________________________ | per sq. ft. | _________________________ per year |
| Year Two ______________________________ | per sq. ft. | _________________________ per year |
| Year Three ____________________________ | per sq. ft. | _________________________ per year |
| Year Four ____________________________ | per sq. ft. | _________________________ per year |
| Year Five ____________________________ | per sq. ft. | _________________________ per year |
| Year Six ______________________________ | per sq. ft. | _________________________ per year |
| Year Seven ____________________________ per sq. ft. | _________________________ per year | |
| Year Eight ____________________________ | per sq. ft. | _________________________ per year |
| Year Nine ____________________________ | per sq. ft. | _________________________ per year |
| Year Ten ____________________________ | per sq. ft. | _________________________ per year |
Number and Length of Renewal Options: ___________________________________________
If additional renewals are offered, please specify details on the following page.
Parking The State requires a paved parking area. Please indicate the total number of parking spaces included in the lease at no cost to the State.
Employee spaces: ____ Clientele spaces: ____ State Car spaces: _____ Total spaces:
The State reserves the right to reject this proposal for any reason it deems warranted.
Signature: __________________________________ Proposer _______________________ Date _______________
Describe any deviations from the State of North Carolina specifications PO-27 and PO-28 and make any comments on the next page. Space must be free of hazardous asbestos and hazardous lead paint.
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
CDSA
INCLUDED (check all that apply): Utilities Janitorial Services Water/Sewer
Renewal Option: 1
| Year One ______________________________ | per sq. ft. | _________________________ per year |
| Year Two ______________________________ | per sq. ft. | _________________________ per year |
| Year Three ____________________________ | per sq. ft. | _________________________ per year |
| Year Four ____________________________ | per sq. ft. | _________________________ per year |
| Year Five ____________________________ | per sq. ft. | _________________________ per year |
| Year Six ______________________________ | per sq. ft. | _________________________ per year |
| Year Seven ___________________________ per sq. ft. | _________________________ per year | |
| Year Eight ____________________________ | per sq. ft. | _________________________ per year |
| Year Nine ____________________________ | per sq. ft. | _________________________ per year |
| Year Ten ____________________________ | per sq. ft. | _________________________ per year |
Renewal Option: 2
| Year One ______________________________ | per sq. ft. | _________________________ per year |
| Year Two ______________________________ | per sq. ft. | _________________________ per year |
| Year Three ____________________________ | per sq. ft. | _________________________ per year |
| Year Four ____________________________ | per sq. ft. | _________________________ per year |
| Year Five ____________________________ | per sq. ft. | _________________________ per year |
| Year Six ______________________________ | per sq. ft. | _________________________ per year |
| Year Seven ___________________________ per sq. ft. | _________________________ per year | |
| Year Eight ____________________________ | per sq. ft. | _________________________ per year |
| Year Nine ____________________________ | per sq. ft. | _________________________ per year |
| Year Ten ____________________________ | per sq. ft. | _________________________ per year |
The State reserves the right to reject this proposal for any reason it deems warranted.
Signature: __________________________________ Proposer _______________________ Date _______________
Describe any deviations from the State of North Carolina specifications PO-27 and PO-28 and make any comments in the space below or on a separate page. Space must be free of hazardous asbestos and hazardous lead paint.
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