Everett ADT Berthing SOW PSU 313 2025 (002).pdf
PDF 234 KB Posted
- Attached to
- Berthing Everett Washington
- Solicitation number
- 70Z08425QSEAT0001
About this file
This document is a Statement of Work (SOW) for temporary lodging services for U.S. Coast Guard Reserve Active Duty Training (ADT) personnel in Everett, Washington. The U.S. Coast Guard requires 25 double-occupancy hotel rooms during two separate periods in May 2025: May 2-6 and May 14-17, totaling 175 room-nights. The hotel must be located within 5 miles of Naval Station Everett, provide rooms with two separate beds, offer free Wi-Fi, include parking, and meet specific standards including being listed on the Hotel-Motel Master list and having a minimum three-diamond AAA rating.
The solicitation (70Z08425QSEAT0001) is a Small Business Set-Aside using Simplified Acquisition Procedures with a Lowest Price Technically Acceptable evaluation method. Quotes are due by March 20, 2025, at 8:00 AM PST, and the contract will be a Firm Fixed Price Purchase Order paid via Electronic Funds Transfer by the U.S. Coast Guard Finance Center. The hotel will be responsible for providing non-smoking rooms with locked internal hallways and 24/7 front desk service, with the government covering only room rates and parking fees. Invoicing will be completed through the Invoice Processing Platform with Net 30 payment terms.
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Other files
| File | Type | Posted |
|---|---|---|
| 70Z08425QSEAT0001 - Solicitation.pdf | ||
| WD - Everett.pdf |
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Text version
SCOPE OF WORK
Temporary Lodging for Reserve ADT
Ramp-up and Demobilization
May 2, 2025 – May 6, 2025 & May 14, 2025 – May 17th, 2025
USCG Port Security Unit 313
Everett, WA 98207
Scope of Work:
Temporary Lodging for Coast Guard personnel.
Period of performance: May 2, 2025 – May 6, 2025 and May 14, 2025 – May 17, 2025.
Total number of nights: 175
Total number of rooms are 25 during the period of performance.
The following room types and dates are required for May Active-Duty Training
2025:
• 25 double occupancy rooms from Friday, May 2nd (check-in) to Tuesday, May 6th (check-out).
• 25 double occupancy rooms from Wednesday, May 14th (check-in) to Saturday, May 17th
(check-out).
a. Single Occupancy Rooms, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.
f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.
2. Requirements:
a. The place of performance MUST be within 5 miles of Naval Station Everett, 2000
W Marine View Drive, Everett, WA 98207.
b. For operational purposes, ALL personnel shall be housed in one single hotel location.
c. Room Cancellation deadline – 24 hours before day of stay.
d. All rooms shall be non-smoking.
e. Free wi-fi, assuming all individuals on berthing list will require wi-fi.
f. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.
3. Regulations and standards:
a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:
i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the
Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit
Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.
ii. Facility shall minimally meet the requirements of three diamonds for an American
Automotive Association (AAA) rating.
iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.
Highways, live music, construction, etc.).
4. Allowed contract charges:
a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641
c. US Coast Guard and its members do not pay for parking.
5. Personally charged services:
a. Contractor shall ensure alternate arrangements are made for any charges other than room rate.
b. Individual Coast Guard members will be responsible for all other valid charges. Examples:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
viii. Any other charges that can be charged to room accounts.
6. Invoicing:
a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.
b. Billing departments shall invoice as follows:
i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.
ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice
Processing Platform (IPP) at https://www.ipp.gov/.
iii. In the course of a Continuing Resolution, all payments are subject to the Federal
Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF
FUNDS clause.
End https://www.ipp.gov/
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