Event Sample Templates.xlsx

XLSX spreadsheet 55 KB Posted Jun 15, 2023

Attached to: USASOC Preservation of the Force Requirement
Solicitation number: H9223923R0004
Issued by: United States Special Operations Command

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Other files

File	Type	Posted
1.Amend 01 23R004 POTFF.pdf	PDF	Jun 29, 2023
3.POTFF RFP QnA.docx	DOCX document	Jun 29, 2023
2.POTFF PPQ.docx	DOCX document	Jun 29, 2023
H9223923R0004 POTFF Solicitation.pdf	PDF	Jun 15, 2023

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Sample Event one(1)

Updated as of 1 December 2022	Column1	Column2	Column3	Column4
	USASOC 1788a BPA Event Requirements
Event Start Date	7-Jul-23	Date Profile Completed:	19-Jan-23
Event End Date	9-Jul-23	Training Hour	12 (T)
Event Budget		Planned # of trainees	50
Funding Source:			Justification:	Interpersonal Relationship Enhancement.
Unit/Program	160th SOAR, 3 BN Spouses Who SOAR		Conference Packet	YES

Brief Description of the Event (5 W's)
Who:	160th SOAR & SOATB Spouses
What:	Resilience Training Retreat
When:	07-09 JUL 23
Where:	w/in 200 mi of FTCKY
Why:	Resilience training retreat to enhance, develop and promote holistic health and wellness
EVENT TYPE		AUDIENCE TYPE
Multi-Night Event		Spouse

Site visit requested:	Date requested for visit:	TBD
Describe Any Non-Standard Event Aspect Below

	POINT OF CONTACT (POC) INFORMATION
	Position	Full Name	E-mail address	Office phone	Cell phone
	Family Programs POC		TBD
	Preferred Method of Contact
	ATTENDEE INFORMATION
	Number of Attendees	# Staff	# Spouses	# Children	# Servicemembers
		2	50	20	50
	PREFERRED TRAINING EVENT LOCATION INFORMATION
	Top 3 City/State locations	1st: City	Buchanan	State	TN
		2nd: City	Charlotte, TN	State	TN
		3rd: City		State
	MEETING SPACE REQUESTS
		Meeting Room Set-up
(Rounds or classroom)	Meeting Room
Start / End Times:	Childcare Room
Start / End Times:	NOTES:
	DAY 1	2	1700/2000	1630/2030	All times are tentative
	DAY 2	2	0900/1600	0830/1630
	DAY 3	2	0900/1200	0830/1230
	CHILDCARE REQUESTS
	Childcare Needed?	YES
	Requested Vendor:	TBD
	FOOD & BEVERAGE REQUESTS
	Meal	Meal Times	Children eat with parents?	NOTES:
	DAY 1: Breakfast	N/A
	DAY 1: Lunch	N/A
	DAY 1: Dinner	1730/1900	yes
	DAY 2: Breakfast	0700/0830	yes
	DAY 2: Lunch	0700/0830	TBD
	DAY 2: Dinner	1730-1900	yes
	DAY 3: Breakfast	0700/0830	yes
	DAY 3: Lunch
	SLEEPING ROOM REQUESTS
	FOR OVERNIGHT EVENTS ONLY		# of Double Rooms	# of King Rooms	NOTES:
	Number & Type of Sleeping Rooms Needed	NIGHT 1	52
		NIGHT 2	52
	AUDIO / VISUAL REQUESTS
		Day 1 (yes or no)	Day 2 (yes or no)	Day 3 (yes or no)	What AV equipment will unit provide?
	Projector	yes	yes	yes
	Screen	yes	yes	yes	laptop
	Podium	yes	yes	yes
	Speakers for Laptop	yes	yes	yes
	Registration Table	yes	yes	yes
	Dry Erase or Flip Chart	yes	yes	yes
	Microphone	yes	yes	yes
	TRANSPORTATION REQUESTS
	Transportation Needed?			Pick Up Time
(departing base):	Return Time

(departing venue):

Full Physical Pick Up Address From Base:
TRAINER REQUESTS
Requested Trainer/Topic	TBD

CURRICULUM REQUESTS
Curriculum Needed?
If no curriculum is needed, please confirm what you intend to teach:	TBD; BN Chaplain will faciliate training
Ship To:
Mailing Address for Shipping Curriculum (if Home or Unit/Office):

CURRICULUM
Please specify which type/quantity of curriculum below you would like to order and are certified to teach:
Curriculum	FAMILIES	COUPLES	SINGLES	Quantity

Specify Other:

ADDITIONAL NOTES FOR EVENT PLANNER:

YES

Venue Home Unit / CH Office

YES

mailto:suzanne.logue1@socom.mil Sample Event two(2)

Column5	Column1	Column2	Column3	Column4
	USASOC 1788a BPA Event Requirements
Event Start Date	22-Sep-23	Date Profile Completed:
Event End Date	24-Sep-23	Training Hour	TBD
Event Budget		Planned # of trainees	TBD
Funding Source:			Justification:	Interpersonal Relationship Enhancement.
Unit/Program	Other,FFR		Conference Packet	YES

Brief Description of the Event (5 W's)
Who:	PSYOP Spouses
What:	Spouse Connections Conference…
When:	22-Sep-23
Where:	Myrtle Beach SC
Why:	Relationship training
EVENT TYPE		AUDIENCE TYPE
Multi-Night Event		Spouse

Site visit requested:	Date requested for visit:	TBD
Describe Any Non-Standard Event Aspect Below

	POINT OF CONTACT (POC) INFORMATION
	Position	Full Name	E-mail address	Office phone	Cell phone
	Family Programs POC	TBD	TBD
	Preferred Method of Contact
	ATTENDEE INFORMATION
	Number of Attendees	# Staff	# Spouses	# Children	# Servicemembers
		5	65	60
	PREFERRED TRAINING EVENT LOCATION INFORMATION
	Top 3 City/State locations	1st: City	Myrtle Beach	State	SC
		2nd: City		State
		3rd: City		State
	MEETING SPACE REQUESTS
		Meeting Room Set-up
(Rounds or classroom)	Meeting Room
Start / End Times:	Childcare Room
Start / End Times:	NOTES:
	DAY 1	3	1700/2000	1630/2030	All times TBD
	DAY 2	3	0900/1600	0830/1630
	DAY 3	3	0900/1600	0830/1630
	CHILDCARE REQUESTS
	Childcare Needed?	YES
	Requested Vendor:	TBD
	FOOD & BEVERAGE REQUESTS
	Meal	Meal Times	Children eat with parents?	NOTES:
	DAY 1: Breakfast			All times are tentative
	DAY 1: Lunch
	DAY 1: Dinner	1730/1900	yes
	DAY 2: Breakfast	0700/0830	yes
	DAY 2: Lunch	0700/0830	yes
	DAY 2: Dinner	1730-1900	yes
	DAY 3: Breakfast	0700/0830	yes
	DAY 3: Lunch
	SLEEPING ROOM REQUESTS
	FOR OVERNIGHT EVENTS ONLY		# of Double Rooms	# of King Rooms	NOTES:
	Number & Type of Sleeping Rooms Needed	NIGHT 1	70
		NIGHT 2	70
	AUDIO / VISUAL REQUESTS
		Day 1 (yes or no)	Day 2 (yes or no)	Day 3 (yes or no)	What AV equipment will unit provide?
	Projector	yes	yes	yes
	Screen	yes	yes	yes	laptop
	Podium	yes	yes	yes
	Speakers for Laptop	yes	yes	yes
	Registration Table	yes	yes	yes
	Dry Erase or Flip Chart	NO	NO	NO
	Microphone	yes	yes	yes
	TRANSPORTATION REQUESTS
	Transportation Needed?			Pick Up Time
(departing base):	Return Time

(departing venue):

Full Physical Pick Up Address From Base:
TRAINER REQUESTS
Requested Trainer/Topic	TBD

CURRICULUM REQUESTS
Curriculum Needed?
If no curriculum is needed, please confirm what you intend to teach:	TBD; BN Chaplain will faciliate training
Ship To:
Mailing Address for Shipping Curriculum (if Home or Unit/Office):

CURRICULUM
Please specify which type/quantity of curriculum below you would like to order and are certified to teach:
Curriculum	FAMILIES	COUPLES	SINGLES	Quantity

Specify Other:

ADDITIONAL NOTES FOR EVENT PLANNER:

The main conference room shall be set up with tables and chairs set up in a way that is conducive to training for up to 70 adults during scheduled training hours. If the main conference room will be used for dining during scheduled mealtimes, it should be large enough to allow tables and chairs for up to 130 individuals (70 adults and 60 children). Venue/hotel will provide clean table linens and clean and sanitize the training area each day.

YES

Venue Home Unit / CH Office

YES

Drop Down Menu Data

Funding Source	Justification	Unit/ Program	Event Type	Max Budget	Requester
MFP-11 (POTFF Family)	Special Operations Orientations, Education, and Team Building	USASOC, HHC Marriage Enrichment	5 Love Languages	$45,000.00	Family Programs POC
MFP-11 (Baseline)	Pre- and Post-Deployment Preparation and Reintegration	USASOC, Suicide Prevention	7 Habits of Families	$30,000.00	Chaplain
MFP-11 (POTFF Spiritual)	Interpersonal Relationship Enhancement.	USASOC,Gold Star & Surviving Family Symposium	Active Relationships	$10,000.00
MFP-11 (BN)		SWCS, BRIDGE	Created for Connection	$5,000.00
		SWCS, ONE Team	Family Wellness	$15,000.00
		1SFC, 1st SFG FIRST Spouses	Financial Peace	$10,000.00
		1SFC, 1st SFG Black Devil Chi	Making Hope Happen	$15,000.00
		1SFC, 3rd SFG TRIBE	Our Home Runs	$8,000.00
		1SFC, 5th SFG RISE	Speed of Trust	$5,000.00
		1SFC, 5th SFG LEGION Families	The Hold Me Tight	$2,500.00
		1SFC,7th SFG R3	5 Love Languages
		1SFC,7th SFG SMART	8 Habits of Marriage
		1SFC,7th SFG Group Resilience Pgm	Active Relationships
		1SFC, POG LINKS	Couples Communication
		1SFC, POG GHOSTS- PENDING
		1SFC, 95CA GEMS	Created for Connection
		1SFC, 528SB TEAM Sentinel	Financial Peace
		160th SOAR, STRONG	Laugh Your Way
		160th SOAR, DSP	Making Hope Happen
		160th SOAR, 3 BN Spouses Who SOAR	Marriage LINKS
		160th SOAR, 4 BN Thrive	Oxygen
		75th RR, SPARTA	Other: Specify
		75th RR, CBRF	5 Love Languages
		SOTD, CREED	7 Habits of Singles
AV Equipment		Other, Family Relationship Building	Active Relationships
YES		Other, SOTF Parent Child Adventure Weekend	Created for Connection
NO		Other,FFR	Financial Peace
			Got Your Back
			Making Hope Happen
			Oxygen
			PICK
			Speed of Trust
			The Hold Me Tight
			Other: Specify

EVENT TYPE	AUIDence type	Childcare Requests	Conference Packet?
Half Day Event	Spouse	YES	YES
Whole Day Event	Servicemember	NO	NO
Over-Night Event	Family
Multi-Night Event	Couple

File details come from the government source that posted it. Updated Jun 15, 2023.