Event_Package_IFB__0000001365.pdf

Page 1 of 13 IFB #0000001365

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. 0000001365

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Page 2 of 13 IFB #0000001365

14/16

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

05/24/2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000001365

DATE

05/10/16

DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

0000000012

AGENCY BILLING CODE

28070

AGENCY PURCHASE EST NO.

PEB53085

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

Yolo Bypass Wildlife Area 45211 County

Road 32B Davis, CA 95616

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Eugene Shemereko

PHONE: 916-617-3632

EMAIL: Eugene.Shemereko@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST. 2ND FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

SCOPE

This SOLICITATION #0000001365 is a One Time Acquisition conducted by the Department of General Services, Procurement Division on behalf of California Department of Fish and Wildlife for one (1) Low Bed Transport Truck as described meeting the requirements of the attached specifications 2320-3583, dated April 27, 2016.

SOLICITATION

Also referred to as Event in Cal eProcure.

KEY ACTION DATES

Invitation For Bid (IFB) Release May 10, 2016 Last day to submit questions May 17, 2016 Invitation For Bid (IFB) Due May 24, 2016 Notice of Intent to Award May 26, 2015 (subject to change)

Page 3 of 13 IFB #0000001365

METHOD OF AWARD

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation.

PROCUREMENT OFFICIAL

The Procurement Official is the state’s designated authorized representative regarding this procurement.

Bidders are directed to communicate with the Procurement Official to submit questions, deliver proposals, and submit all other formal correspondence regarding this procurement.

OPTION TO INCREASE QUANTITIES

The State reserves the right to increase quantity up to three (3) units at the awarded price, for up to a year and six months from purchase order award.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB #000001365” to the Procurement Official identified in this IFB.

Page 4 of 13 IFB #0000001365

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Attachment #1 - Specification (2320-3583) for Low Bed Transport Truck of eight (8) pages, dated April 27, 2016

2. Attachment #2 - Cost Worksheet of one (1) page

3. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

4. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

5. Bidder Declaration Form (GSPD-05-105 REV 08/09) of two (2) pages

6. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

7. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

8. Darfur Contracting Act Certification of one (1) page

9. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

10. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

11. Alternative Protest Process Requirements of ten (10) pages

** These documents are incorporated by reference and located at the link provided.

Please note that items #2, #5, #7, #8, #9, AND #10 (if applicable) MUST be returned with the bid or the bid may be rejected.

PRICES

Prices are to be entered on the Cost Worksheet and shall be included with the hard copy bid submission. Pricing shall be all inclusive.

Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

FEDERAL EXCISE TAX AND CERTIFICATE

Per SAM 3585, the State is exempt from the payment of Federal Excise Taxes, except for the purchase of retreaded tires and transportation of persons or property by air. To find out what is normally subject to tax and the percentage of tax, refer to the “Scope of Tax” list part of SAM 3585.

Federal Excise Tax Exemption Certificate will be attached to purchase order.

DELIVERY

Delivery is to be completed in full on or before October 1, 2016. Contact the Department of Fish and Wildlife Receiving Coordinator listed on the PO contact sheet seven (7) days prior to delivery to coordinate the delivery.

Delivery shall take place during regular working hours Monday through Friday, 8:30 A.M. – 4:00 P.M. except on State Observed Holidays.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

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WARRANTY

Equipment shall operate satisfactorily and have a minimum warranty period of five (5) years / 200,000 miles from date of delivery to the State. Vendor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.

VEHICLE INSPECTION

Receiving Inspection: Vehicles will be inspected for compliance with these specifications by a State inspector at the dealer’s place of business prior to delivery. It will be the responsibility of the dealer to ask for inspection when vehicle is ready for delivery. Inspection will commence within five (5) working days of notification. Inspection shall include: specification compliance, workmanship, appearance and proper operation of all equipment and systems and that all documents are present. The burden of proof of compliance with this specification will be the responsibility of the bidder. Call the agency contact reference on the Purchase Order for assistance in contacting the State inspector.

Completion of inspection or acceptance by the State inspector shall in no way release the dealer from satisfying the requirements of the contract, specifications, and warranty. Deviations from the specified requirements that are detected by the owning agency shall be corrected by the dealer in an expeditious manner at no expense to the owning agency.

ODOMETER

Vehicles delivered from a dealer with more than 200 miles on the odometer will be charged $1.00 for each mile exceeding 200 miles.

This charge shall be deducted from the purchase order price for each vehicle delivered against each purchase order. Vehicles delivered with more than 1500 miles on the odometer will not be accepted. Supplier shall provide 72 hours notification of delivery to the contact person at delivery site, as specified in line item description. Truck shall be delivered completely assembled, with no less than 5 gallons of fuel and ready to operate.

PAINT FINISH WARRANTY

The finish paint on the unit will be provided with a five (5) year paint finish guarantee for the following items: Peeling or delaminating of the topcoat or other layers of paint, cracking or checking, loss of gloss caused by defective materials or improper application.

FABRICATION DETAILS

Minor details of construction and materials where not otherwise specified shall be left to the discretion of the contractor who shall be solely responsible for the design and construction of these components. Such details and other construction that is not specifically covered herein or not in variance with these specifications, shall conform to various sections of the U.S. Code of Federal Regulations.

Title 49, Transportation Section, the California Administrative Code, Title 13, latest editions, where applicable, and/or any changes or additions made to these specifications since that date.

All welds shall be free of slag, internal and external. All workmanship, welding, cutting, fabrication, and assembly shall be out of high quality and in conformance with good manufacturing practices. All welding shall be according to AWS standards. Flam-cut edges shall be finished for neat and uniform appearance. No welding or cutting will be permitted on the basic chassis without the State Representative’s approval.

FINAL MANUFACTURERS I.D. LABEL

A plate identifying the manufacturer, tare weight, gross vehicle weight, date of manufacture and all other information as specified in the National Traffic and Motor Vehicle Safety Act, Section 114, and Federal Code of Regulations, Title 49, shall be attached to the vehicle frame or body in an easily accessible location.

It is the responsibility of the final stage manufacturer to certify that each completed vehicle meets all applicable safety standards of the National Highway Traffic Administration. The final completed vehicle certification label is the responsibility of the final stage manufacturer.

CALIFORNIA VEHICLE CODE

Bidders shall comply with all provisions of the California Vehicle Code pertaining to occupational licensing requirements for vehicle dealers, manufacturers, etc. Bidders are to submit along with their bid a copy of their valid occupational license issued by the California Department of Motor Vehicles, or a valid copy of their dealer's license issued by the state where their business is located along with a

Page 6 of 13 IFB #0000001365 copy of the occupational license of the California joint bidder. Bidders who fail to submit a copy of a valid occupational license when requested will not be eligible for award.

REGISTRATION

The original dealer’s “Report of Sale” shall be furnished by all California licensed dealers at the time of delivery of each unit or units covered by these specifications. A “Manufacturer’s Statement of Origin” and original “Bill of Sale” on the vendor’s letterhead may be supplied for each unit in lieu of a dealer’s Report of Sale, if the supplier is not a registered California dealer.

Weight Certificate: Upon delivery, (for registration purposes) the contractor must provide a certified weight Certificate showing the total “Tare” weight for the vehicle.

All documentation supplied for registration shall contain the following physical address:

California Department of Fish and Wildlife Yolo Bypass Wildlife Area 45211 County Road 32B Davis, CA 95616

DESCRIPTIVE LITERATURE

Bidders are required to forward complete descriptive literature with the bid and are to note their brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s). At the State’s option prior to award, bidders may be required to submit additional written clarification information.

FAILURE TO SUBMIT DESCRIPTIVE LITERATURE MAY RESULT IN YOUR BID BEING CONSIDERED NON-RESPONSIVE AND

NOT ACCEPTED.

OPERATION MANUALS

Vendor shall provide, upon request by the State, a copy of necessary functional manuals, adjustment manuals, schematic diagrams and parts catalogues. Parts for equipment are to be available for each model and available for purchase by the State at no greater cost than published list prices. MANUALS ARE TO BE IN THE ENGLISH LANGUAGE.

PARTS

Parts and Service: Body and component repair parts and service shall be readily available from the contractor.

EQUIPMENT TO BE NEW

All equipment is to be new and the latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR

DISCONTINUED MODELS ARE NOT ACCEPTABLE.

WORKMANSHIP

The equipment and any accessories shall be a product of good workmanship and shall be free of any defects that will affect their appearance performance reliability or service ability.

EXPERIENCE

A supplier must have technical expertise in the product line(s) begin offered for sale, employ individuals who are knowledgeable in/with products, maintain an inventory of finished product and/or spare parts, and offer technical assistance and repair capabilities.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

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A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: bond amount for this Alternative Protest Process shall be ten (10) percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

http://www.boe.ca.gov/

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DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. An electronic version of this form can be found at:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

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SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at

(916) 375-4609.

TACPA Preference Request (STD 830): http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

Bidder’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (08/09), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

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DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the prime contractor must within sixty

(60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the information contained in the “Prime Contractor’s DVBE Subcontracting Report (Rev. April 2014)”* The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation as stated in Military and Veterans Code Section 999.5(d).

*This form should be provided by and returned to the ordering agency by the prime contractor. It is the prime contractor’s responsibility to ensure the form is received, completed and returned within the stated time frame.

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

NEGOTIATIONS

This solicitation is subject to the provisions of Public Contract Code Section 6611. At the State’s sole option, the Department of General Services (DGS) reserves the right to invoke negotiations pursuant to Public Contract Code Section 6611, in accordance with existing guidelines adopted by DGS. Bidders are cautioned that conditional bids or bids based upon assumptions will be deemed non-responsive. Current guidelines prohibit the State from opening negotiations with either non-responsive or non-responsible Bidders.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Page 11 of 13 IFB #0000001365

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

Page 12 of 13 IFB #0000001365

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Cost Worksheet of one (1) page Bidder Declaration Form (GSPD-05-105 REV 08/09) of two (2) pages Darfur Contracting Act Certification Payee Data Record (Std. 204) Seller Permit Information Postconsumer-Content Certification Descriptive Literature

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

Page 13 of 13 IFB #0000001365

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Solicitation#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2ND Floor Attn: Bid Opening Official P.O. Box 989054 707 3rd Street, 2nd Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #3600 SOLICITATION #: 0000001365 BU #3600 SOLICITATION #: 0000001365

PROCUREMENT OFFICIAL: Eugene Sheme reko PROCUREMENT OFFICIAL: Eugene Shemereko

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

STATE OF CALIFORNIA

BID SPECIFICATION 2320-3583

LOW BED TRANSPORT TRUCK

HUNDAL, J. PAGE 1 OF 8 APRIL 27, 2016

36000000000012 LOW BED TRANSPORT TRUCK

1. SCOPE

This specification establishes the minimum requirements for a truck-tractor with a conventional, regular day cab. The supplier is responsible for providing a truck that meets the following minimum requirements. The tractor is intended to be used with low bed trailer; e.g., Trail King Model TK70HDG-452 or similar, and shall operate on California state highways and on unpaved levee roads with tight turns.

2. APPLICABLE SPECIFICATIONS / STANDARDS / CODES

Specifications, standards and codes referenced in this document in effect on the opening of the "Invitation for Bid" (IFB) form a part of this solicitation. The vehicle furnished under these specifications shall conform to all requirements of all Divisions and Chapters of the following publications:

1. The engine shall be California Air Resources Board (CARB) certified to operate on highways in the State of California and shall meet current emission requirements.

2. A plate identifying the manufacturer, tare weight, Gross Vehicle Weight Rating (GVWR), date of manufacture and all other information as specified in the National Traffic and Motor Vehicle Safety Act, §114, and Code of Federal Regulations, Title 49, shall be attached to the truck frame or body in an easily accessible location.

3. Federal Certification: Final stage manufacturers shall be certified by National Highway Traffic Safety Administration and be registered to manufacture or alter vehicles in accordance with Code of Federal Regulations, Title 49, §567 and §568

3. REQUIREMENTS

3.1 General: The vehicle shall be new and equivalent in style, quality and appointments to those offered to the general public. The vehicle shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer's published literature.

Optional equipment necessary to meet the requirements of this specification shall also be installed.

3.2 Gross Combination Weight Rating: ≥ 100,000 Lbs

3.3 Bumper to Back of Cab (BBC): ≤ 127 inches

3.4 Wheel Base: ≤ 190 inches

3.5 Cab to Rear of Frame: ≤ 180 inches

3.6 Front Axle to Rear of Cab: ≤ 80 inches

3.7 Axle configuration: Axle ratio determined by the truck manufacturer in order to maintain a 65- MPH road speed under full load.

3.8 Rear Axle Rating:

• The rear axles shall be a dual rear axle with a Gross Axle Weight Rating (GAWR) equal to 46,000 lbs. minimum;

Attachment #1

BU #3600 IFB #0000001365

2320-3583

HUNDAL, J. PAGE 2 OF 8 APRIL 27, 2016

36000000000012 LOW BED TRANSPORT TRUCK

• Dana Spicer D46-170H (or equivalent) with a rear axle ratio - 4.10;

• Rear air-ride suspension tandem axle spacing equal to 3" ± 2", 9.5 to 10.5 in ride height, includes air suspension dump valve switch located in cab;

• The rear axle shall be supplied with an inter-axle lock and a differential lock on the front tandem with controls and an indicator light in dash of cab;

• Rear axles shall come equipped with an ABS traction control system that works in conjunction with the ABS braking system;

• When fully loaded, maximum weight on each axle shall not exceed the most recent State of California Code.

3.9 Front Axle Rating:

• The front axle shall have/be a Dana Spicer D2000 (or equivalent) standard track, weight rating of a minimum of 20,000 lbs. and shall be set back approximately 46" to 49" (from front bumper to front axle center).

• Frame rails heat-treated alloy steel, 10-5/8 x 3-1/2 x 5/16" steel;

• Resistance Bending Moment (RBM) of the frame shall not be less than 1,777,000 lbs.

per rail;

• Full steel insert for 10-5/8" adds 1,149,000 in-lb. to main rail RBM;

• The rails shall be fabricated from steel with minimum yield strength of 110,000 PSI;

• Each rail shall be full length with no splicing or added extensions.

3.11 Front Suspension: Taper leaf, ≥ 20,000 lbs, includes heavy-duty shock absorbers with maintenance-free elastomer spring pin bushings.

3.12 Rear Suspension: Air suspension, ≥ 46,000 lbs

3.13 Tires and Wheels:

• Tires:

- Ten (10) steel-belted radial tubeless-type tires;

- Front tires shall be 20-ply; 425/65R22.5;

- Rear tires shall be traction 14-ply, 11R24.5.

• Wheels:

- Ten (10) hub-piloted aluminum wheels;

- Wheel width shall be as recommended by the Tire and Rim Association, Inc. and the tire manufacturer.

3.14 Trailer Connections:

• Fifth wheel (Holland FW35 or equivalent) shall have 36" air slide;

• Fifth wheel height above the frame shall be 7.6 to 8";

HUNDAL, J. PAGE 3 OF 8 APRIL 27, 2016

36000000000012 LOW BED TRANSPORT TRUCK

• Outboard mounting angles, 55k vertical rating, air-operated kingpin release, air slide control valve standard on dash;

• Shall be equipped with left-hand wheel release;

Note: fifth-wheel assembly must rest on chassis frame and/or base mounting, not on mounting bolts.

• Air and Electrical Supply Kits:

- Tractor beltline mount with coiled air and light lines with hosetenna (or equivalent) and dummy gladhands;

• Buck Plate

- Fabricated from 5/8" plate steel and welded to the end frame rails with adequate diagonal bracing;

- An Automatic coupler-type hitch shall be mounted on the buck plate at a vertical height of 29" ± 2" from level ground and shall have a minimum rated Maximum Gross Trailer Weight of 90,000 lbs.; reference Premier 270 Air Adjusted Coupling or equal;

- Gladhand and gladhand covers for service and emergency air lines;

- Seven-pin electrical trailer receptacle wired with electric brake controller in cab;

- Two D-rings shall be installed on the buck plate.

3.15 Rear Frame Ramp: There shall be standard ramps attached to rear frame rails to accommodate the attachment and detachment of the detachable gooseneck trailer.

3.16 Radiator / Cooling System:

• The maximum duty radiator, capable of protecting the engine during severe usage and temperature shall be provided;

• The system shall be a minimum of 1,330 square inches and contain coolant/ anti-freeze rated for -40°;

• The system shall include an air-operated or two-speed fan clutch with auto and manual operational switch, nylon fan blade, air-to-air heat exchanger/after cooler, high performance fan ring shroud, silicone radiator hoses with constant torque clamps shall be provided;

• Radiator bug screen mounted between hood and grille.

3.17 Electric:

At a minimum, the electrical system shall include:

• The completed truck shall have rubber grommet mounted LED lighting system to include two (2) 4"stop, tail, turn lights (minimum), 2-1/2" reflectorized side marker and identification lights, two (2) back up lights, and a license plate light with mount. An electric, weatherproof, backup alarm with automatic adjusting variable sound from 87 to 112 dB (A) shall be installed at the rear; reference Ecco model SA940, SA917, or equal.

HUNDAL, J. PAGE 4 OF 8 APRIL 27, 2016

36000000000012 LOW BED TRANSPORT TRUCK

Install a seven-conductor electrical socket for trailer jumper cable; reference Pollak 11- 720, or equivalent, wired per SAE J506b specification;

• Hazard switch: push-on/push-off, located for easy access to the driver;

• Headlight dimmer switch: integral with turn signal lever;

• Headlights: two (2); sealed beam halogen;

• Horn: electric single on steering wheel;

• Parking light: integral with front turn signal and rear tail light;

• Fog lights;

• Starter switch:…