Event 800 Landscape Services - AMENDED.pdf

Event Number 800– Landscape Services Pocatello Page 1 of 4

Idaho Division of Veterans Services

Event # 800 Amended

Landscape Services Pocatello (ISVH-P)

1. Purpose Idaho Division of Veterans Services (IDVS) is requesting quotes for a qualified lawn care provider to provide a full range of landscape maintenance services (landscaping) to Idaho State Veterans Home in Pocatello (ISVH-P), as further detailed below.

The contact for this RFQ is:

Daniel Arnold, IDVS 208-780-1326 208-780-1311 danny.arnold@veterans.idaho.gov

Site Contact:

Rickey Frandsen – Maintenance & Operations Supervisor 208-235-7881 Rickey.frandsen@veterans.idaho.gov

2. Background

The location of the home listed below is a long-term care nursing facility licensed by the State of Idaho, Department of Health and Welfare, Bureau of Facilities Standards. The home provides nursing care to Idaho veterans and spouses of veterans. The Pocatello Home has a sixty-six (66) bed capacity. The landscaped areas to be maintained is an approximate total of 67,000 square feet.

Idaho State Veterans Home – Pocatello (ISVH-P)

1957 Alvin Ricken Drive Pocatello, ID 83201

3. Timelines - Quotes Due March 4, 2025, by 5:00 p.m. MST

March 14, 2025, by 5:00 p.m. MST

4. Single Award Basis

Award will be made to the responsive responsible vendor with the lowest Total Cost on Exhibit B, Price Sheet.

Contract award will be one (1) year, with four (4) optional, one (1) year renewal periods.

NET30 Terms Apply

State Standard Terms and Conditions Apply to this solicitation and can be found at the link provided.

https://purchasing.idaho.gov/information-for-vendors/ mailto:danny.arnold@veterans.idaho.gov mailto:Rickey.frandsen@veterans.idaho.gov https://purchasing.idaho.gov/information-for-vendors/

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5. Response

Enter your Total Cost on Exhibit B, Price Sheet, so that it is received at the address below.

Quotes must be received prior to the timeline established above.

Quotes submitted by any means other than LUMA shall not be considered.

Quotes must include all Required Submittal Items (See below).

If submitting via IPRO enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

Exhibit A – Scope of Work Exhibit B – Price Sheet Exhibit C – Costs and Billing Exhibit D – IDVS Signature Page Idaho Standard Terms and Conditions Solicitation Instructions

Exhibit B – Price Sheet Exhibit C - State of Idaho Signature Page

6. Insurance

Within 5 days of notification of award (or such other time as designated by the Purchasing Activity), the apparent successful Bidder or Offeror will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the 5-business day period may be cause for your Bid or Proposal to be declared non-responsive or for your Contract to be cancelled.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the Contract is terminated.

Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

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CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

Bidder or Offeror may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its Bid or Proposal if the Bidder or Offeror will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the State of Idaho will consider the request. If the Bidder or Offeror submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of Bids or Proposals, the State of Idaho may not consider the request.

Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $500,000 each accident for bodily insurance by accident or $500,000 each employee for bodily injury by disease.

Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

The Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the State of Idaho, the (agency) and its divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

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Notice of Cancellation or Change: Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.

Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the State on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the State and its officers, employees, and agents for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles, but such deductibles will not be deducted from any damages due to the State.