Event_4384_-_Specification.pdf

1 | P a g e

SPECIFICATIONS

Minneapolis Public Works Department

Fall Protection Event No.: 4384

OVERVIEW/PURPOSE:

Furnish all labor, equipment, and incidentals necessary to provide fall protection to the Minneapolis Public Works Department.

Contract Term:

The successful Contractor will be awarded an initial one (1) year contract from November 2026 through November 2027. This contract may be renewed at the expiration of the initial term at the request of the City. The City reserves the right to extend this contract for two (2) additional 12-month periods if agreeable to both parties.

Price Escalation Prices shall be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional and/or operational increases in the contractor’s costs. For documented evidence to be considered, it must be submitted to the City of Minneapolis Procurement Office sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Procurement Office. Except for extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

Non-Exclusive Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

Rights of the City The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible contractors to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Quantities The quantities specified in this Contract are estimated only. They may not indicate the actual quantity which will be ordered, since such volume will depend upon requirements which develop during the Contract period. Quantities shown shall not be construed to represent any amount

2 | P a g e which the City shall be obligated to purchase under the Contract or relieve the Contractor of its obligation to fill all orders placed by the City.

Specifications:

Fall safety equipment

3M DBI-SALA

Description - Confined Space Adjustable Offset Upper Davit Mast Item Number - 8518006 Quantity: 7

Manufacturer URL: https://www.3m.com/3M/en_US/p/d/b00022967/

3M DBI-SALA

Description - Confined Space Lower Mast Extension Item Number - 8518002 Quantity: 7

Manufacturer URL: https://www.3m.com/3M/en_US/p/d/b00022966/

The City of Minneapolis will not accept bids for alternate products. The pricing must be for products exactly as stated in this specification.

REQUIREMENTS:

Minimum Qualifications Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein.

Work to be Performed or Description of Work All badges must be manufactured to the meet the specifications and quality standards described in this speciation.

EQUIPMENT AND MATERIALS:

Contractor shall have in its possession all tools and equipment of the trade necessary to sell and deliver the wireless headsets and accessories needed for the City of Minneapolis Police Department.

Quality of Materials Unless otherwise specified, all materials and equipment incorporated in this project shall be new and of the best quality for the purpose intended. Should the quality of a material be unspecified https://www.3m.com/3M/en_US/p/d/b00022967/ https://www.3m.com/3M/en_US/p/d/b00022966/

3 | P a g e in the documents, the Contractor must provide the best product for the purpose intended to the satisfaction of the City Project Manager.

Delays and Delivery Failures The Contractor must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Contractor shall give immediate written notice to the City Project Manager. Should the Contractor fail to deliver the proper item(s)/service(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the City Project Manager, or should the Contractor fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The Contractor shall reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Contractor from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Contractor's nonperformance shall be deducted from the balance as payment.

INVOICE AND PAYMENT:

All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices, and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The city will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss. Proof of insurance shall be supplied prior to payment for any materials stored off-site.