Evaluation Criteria 2022.pdf

Methodology & Evaluation Criteria Adjectival Ratings

The Government will award a Firm Fixed Price Contract resulting from Solicitation No. 95332A22R00015 on the basis of best value tradeoff process utilizing an adjectival rating methodology as described below. The Government intends to issue a single award as a result of the solicitation issuance to the responsible vendor whose offer conforms to the solicitation requirements and is considered the best value in meeting the requirement need as stated in the Statement of Work (SOW), price and other factors considered. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government reserves the right to conduct tradeoffs among cost or price and non-cost factors and to accept other than the lowest priced proposal. The vendor with the highest adjectival ratings across non-price factors and which proposes a fair and reasonable pricing offer will be identified as the successful awardee.

Technical Factors - Adjectival Scale The Government will evaluate the technical proposal in accordance with the following adjectival scale:

Adjectival Rating Description

Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.

Good

Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.

Acceptable

Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be readily corrected.

Marginal

Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist.

Unacceptable Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.

Offerors shall submit the following information with their offer. Failure to do so will render an offer ineligible for award.

1. One (1) copy of the Technical Volume, Volume 1 Page Limit: Not to Exceed (NTE) 25 pages, not including key personnel resumes/CVs submitted in the appendix.

2. One (1) copy of the Past Performance Volume, Volume 2 Page Limit: Not to Exceed (NTE) 2 pages.

3. One (1) copy of Personnel Qualifications Volume including resumes. Volume 3 Not to Exceed

(NTE) 10 pages.

4. One (1) copy of the Cost/Price Volume containing the completed and signed RFQ package and with prices provided for all quantities within each contract line item. Volume 4 Page Limit: Not to Exceed (NTE) 10 pages.

Note: Offer responses must be submitted in three separate volumes, namely a technical volume, past performance volume, and a price volume. Pricing information must not be referenced in the technical or past performance volumes. Any technical or past performance volume containing pricing will be deemed non-responsive and not evaluated for award.

All proposals shall use 12-point font in either Arial, Calibri, or Times New Roman fonts. Page limits are listed with each Volume and are not-to-exceed; each Volume must be submitted as separate PDF files.

Factor 1: Technical Merit/Approach (Limit: 25 pages) The Contractor’s proposal shall address each area of the Statement of Work (SOW) requirements in sufficient detail to demonstrate a clear understanding of the requirement needs and the understanding of the expertise required for successfully meeting the requirements needs. This includes, but is not limited to:

Methodology & Evaluation Criteria Adjectival Ratings

1. Project Management: Developing workplans, milestones, and a schedule of deliverables for each of the components outlined in the SOW under task one.

2. Identify and/or develop an online virtual platform to meet the requirements for number of participants, safety, security and privacy of participant information, and is accessible to all.

3. Manage the registration, logistics, and pre-conference planning for this event.

4. Support AmeriCorps in the development and usage of the event’s theme, logo, and graphic announcement.

5. Distribute, collect, and compile results for online session evaluations.

6. Contractor must confirm the ability to meet the delivery/period of performance [base year

= date of award through November 2022]

Additional merit will be assigned to offers which exceed the stated requirements by raising the assigned adjectival rating in concert with the additional benefit afforded the government.

Factor 2: Personnel Qualifications (Limit: 10 pages, including resumes) The Contractor’s proposal shall include a resume and/or curriculum vitae for proposed key personnel. This document shall be evaluated for experience in managing large conference events with federal agencies.

The proposed key personnel must possess experience with online and virtual conference events. This includes a project manager, and 24/7 technical support for participants, speakers, and presenters.

Factor 3: Past Performance (Limit: 2 pages) The Contractor shall provide a list of two (2) contract awards or purchase orders awarded within the past five (5) years, similar in size and scope to the AmeriCorps Annual Symposium in requirement document.

Experience must be specific to the elements of 95332A22R00015 and shall include the following information for each contract or purchase order listed:

a. Name of Contracting Organization

b. Total Contract Value

c. Description of Requirement and Specific Responsibilities of the Offeror as they relate to the requirement

d. Contract Period of Performance

Past Performance shall be evaluated for relevance to the current requirement and be rated pass or fail. In the absence of past performance being provided, the offeror shall be rated neutral.

Cost/Price Evaluation Offeror(s) cost/price proposal will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 13.106-3. The Offeror shall submit Firm Fixed Price Award cost proposal for all items and/or services required in 95332A22R00015.

Evaluation of Options It is anticipated that any Firm Fixed Price Award awarded from 95332A22R00015 will contain option provision(s) and periods(s). In accordance with FAR clause 52.217-5 Evaluation of Options, (July 1990) the Government will evaluate offers for award purposes by adding the total price for all options quantities to the total price of the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise an available option(s).