Q and As from Solicitation.pdf
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- Solicitation number
- 95332A22R00015
About this file
This document contains questions and answers from a solicitation for the annual AmeriCorps State and National Grantee Symposium. The solicitation seeks virtual event planning and logistics support services, including a virtual meeting platform, registration website, outreach and marketing, evaluation and reporting, and 508 compliance reviews for 52 PowerPoint slides. Key details include a July 19th closing date for responses, with the event scheduled for late August to early September. Fifteen breakout rooms requiring moderators are needed for 6 hours each day. The contractor should budget for three $5,000 keynote speaker honorariums. The incumbent contractor was Tech Change under contract number 95332A21P00005.
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Other files
| File | Type | Posted |
|---|---|---|
| Revised - Price Quote Sheet.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation (CSS).pdf | ||
| Combined Synopsis Solicitation (CSS).pdf | ||
| 2022 Symposium Statement of Work.pdf | ||
| Evaluation Criteria 2022.pdf | ||
| Price Quote Sheet.xlsx | XLSX spreadsheet |
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Q&A’s from Solicitation - 95332A22R00015
1. In the Price Quote Sheets, if the Contractor has more than 4 labor categories to provide the needed logistical support, should the Contractor add CLIN lines to this section? Yes.
2. In the Price Quote Sheets, the labor includes a 24-hour Technical Support person at 96 hours, depending on the virtual platform, the technical support may be part of the ODC virtual platform.
May the Contractor include this cost as an ODC? Yes.
3. Is there a particular virtual meeting platform that is preferred, and, if so, what is it? There is not preferred platform.
4. Are there any special features that need to be included in the virtual meeting? The meetings should allow for sessions to be recorded and for content to be shared on video.
5. Cost for a virtual platform is priced per hour. For budgeting purposes how many hours will be included each day of the event? The platform will be utilized for 8 hours/day
6. How many breakout rooms need to be available at any given hour for a total of how many hours each day? 15 breakout rooms need to be available at any given hour for a total of 6 hours each day.
7. Is a moderator needed for each breakout room? Yes.
8. Task 4. Registration, Logistics, and Pre-conference Program Planning - How many keynote speaker honorariums of the $5,000 should be included in the budget? Three
9. Task 4 indicates that the conference registration website is to be established 2 months prior to the event in September. Will the contract be executed in July to be able to meet this deadline? The event is to be held at the end of August start of September. The contract is intended to be executed in July to meet this deadline.
10. Task 5. Outreach and Marketing - Will ASN provide a list of email addresses to send out approved email blasts, and, if so, how many times will the email blasts be sent? Yes, 10 times
11. Task 7. Evaluation, Data Collection, and Reporting Requirements - Does AmeriCorps have a set of evaluation questions that are commonly used for their events? Yes.
12. Task 8. 508 Compliance - For budgeting purposes, how many presenter PowerPoint slides will need to be reviewed and made 508 Compliant prior to the Symposium? 52 Will this item be added to the ODC section of the Price Quote Sheets as another CLIN number or is the Contractor to use CLIN 4008 for this cost? A separate item will be added to the ODC section of the Price Quote Sheet
13. Task 8. 508 Compliance - Will Live Captioning replace the need for a sign language interpreter or are both needed during the Symposium? Live captioning can replace the need for a sign language interpreter.
14. Page 7, Key Personnel lists the program manager, project manager, and senior conference/event planner as key; however only the program manager position is listed in the Price Quote Sheet. Will the Price Quote Sheet be adjusted for this requirement, or will the list of Key Personnel be changed to program manager only? We have adjusted the Price Quote Sheet to align with the Statement of Work; however, vendors should propose the number of hours and staff they believe will most effectively accomplish the tasks in the Statement of Work
15. Who is the incumbent performing these services? Tech Change
16. What is the current contract number? The 2021 contract number was 95332A21P00005
Q&A’s from Solicitation - 95332A22R00015
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