ESG_RFP_for_PS_Subcontracts- NMPS-3 - Bid rnd 2.pdf

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Request for Proposal For

North Muskegon Public Schools 2026 Solar PV Addition

Bid Package 1 – Solar PV Array Installation

April 6, 2026

Project Name: North Muskegon Public Schools – 2026 Solar PV Addition

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TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS

Instructions to Bidders

Proposal Form

Attachment 1 – Scope of Work

Attachment 2 – Schedule

Attachment 3 – Price Breakdown

Attachment 4 – Request for Information Template

Attachment 5 – Prevailing Wage Determination

Attachment 6 – Flowdown Provisions

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ADVERTISEMENT FOR BIDS

Project: North Muskegon Public Schools – 2026 Solar PV Addition

Description: Bid Package 1 – Installation of Solar Photovoltaic System to Roof of North Muskegon Public School

Design-Build Contractor: Energy Systems Group (ESG) 120 North Washington Square, Suite 300 Lansing, MI 48933

Project Development Engineer Paul Reitz, PE, CEM, CBCP

(269) 612-0989 preitz@energysystemsgroup.com

Project Documents: All bid documents shall be available via the project Procore site on/after April 6, 2026 at 12pm Prospective bidders must email Paul Reitz at preitz@energysystemsgroup.com including the Project and Description in the email subject line to request to bid and be added to the bidders list.

Non-Mandatory Pre-bid Walkthrough: Wednesday April 8, 2026 at 10:00am 1600 Mills Ave, North Muskegon, MI 49445 Meet at Door 16 (North Side of Building)

Bid Due Date:

April 20, 2026 at 5pm Bids will only be accepted prior to this date/time and must be submitted either electronically via the project Procore site, email, or via hard copy delivered to the District Office prior to the due date.

Public Bid Opening Date: April 21, 2026 at 10am

Public Bid Opening Location: 1600 Mills Ave, North Muskegon, MI 49445 Superintendent’s Office (inside Door 16)

Performance Bond Requirements: In accordance with Michigan Compiled Laws Section 129.201, successful contractor(s) must obtain Performance and Payment Bonds for any Bid Category exceeding $50,000. The Performance and Payment Bonds shall be in an amount equal to the contract amount. The Performance and Payment Bonds shall be for the protection of North Muskegon Public Schools and ESG and shall be executed by a surety company authorized to do business in the state of Michigan and be listed in Federal Register or have an AM Best Rating of B+ or better.

Prevailing Wage Rates: Not required

Nonexempt: This project is not tax exempt for sales and/or use tax.

Bid Bond Requirements: Bid Bonds are required. 5% Bid Security Required.

Disclosure Statements: Each bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of North Muskegon Public Schools. The Board of Education will not accept a bid that does not include this sworn and notarized disclosure statement. Each bid shall be accompanied by a signed Iran Economic Sanctions Affidavit. The Board of Education will not accept a bid that does not include this Affidavit.

mailto:preitz@energysystemsgroup.com

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BID CATEGORIES

1. Rooftop Solar Photovoltaic System Installation

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INSTRUCTIONS TO BIDDERS

1. General

1.1. Energy Systems Group, LLC (“ESG”) has been selected by the North Muskegon Public School District (“Owner”) as the Design Bid Contractor to complete this project and shall have such authority with regard to each company (the “Bidder”) as its agreement with the owner allows.

1.2. ESG invites your company (the “Bidder”) and all bidders (the “Bidders”) to provide a Firm Fixed Price Proposal for the Work described in the Attachments to this RFP. Failure to comply with these offering instructions may disqualify your proposal from further consideration.

1.3. Bidders must submit a proposal for all bid categories in order to be considered.

1.4. ESG requires all Bidders to complete a standard review, or prequalification process, prior to awarding a contract. Bidders understand their company will be required to provide prequalification documentation and the company must be compliant to ESG standards before any award.

1.5. Master Subcontract Agreement (MSA): It is the intention of ESG to contract for the work included in this RFP as a work order to an MSA. The successful bidder and ESG should have a MSA in place prior to issuance of the work order. Prior to responding to this RFP, all bidders are urged to review the terms of their enacted MSA agreement, complete execution requirements for the MSA, or review the standard terms of the MSA at link below or as Exhibit A in attached bid documents:

https://www.energysystemsgroup.com/terms/Master_Subcontract_Agreement.docx

2. Correspondence & Requests for Information

2.1. All questions and clarifications concerning this Request for Proposal (“RFP”) must be submitted in accordance with the Request for Information (“RFI”) Template in Attachment 4.

2.2. ESG or the North Muskegon School District will not be responsible for any explanations or interpretations provided without the use of the RFI process.

2.3. Correspondence concerning all aspects of this RFP, including RFI submission, shall be directed via email to:

Paul Reitz - Primary POC preitz@energysystemsgroup.com>

All RFI must be received by ESG no later than 5:00pm on 4/17/26.

2.4. Attempting to contact other ESG personnel during the RFP process may result in the disqualification of the Bidder.

3. Site Visit and Requirements

3.1. A non-mandatory site visit and walk-through will be held for this RFP. The site visit will be held on April

8, 2026 at 10:00am. The meeting will begin at Door 16 on the North side of the building at: 1600 Mills Ave, North Muskegon, MI 49445 https://www.energysystemsgroup.com/terms/Master_Subcontract_Agreement.docx

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3.2. Site Access:

3.2.1. ESG will coordinate access. No access will be available outside of the non-mandatory pre-bid meeting.

3.3. Building Access:

3.3.1. The building has restricted and/or specific access requirements and procedures.

3.3.2. ESG, in conjunction with the North Muskegon School District, will identify any such restrictions, communicate, and help facilitate those requirements relative to Attachment 1 – Scope of Work.

All personnel will be subject to a background check in order to obtain access.

3.4. Laws, Rules and Regulations:

3.4.1. While on site, the Subcontractor will abide by all laws, rules and regulations, including but not limited to:

3.4.1.1. No cell phone use while operating a moving vehicle

3.4.1.2. No possession of firearms or illicit materials

3.4.1.3. No operating of any vehicle while under the influence of a mind-altering substance.

3.5. Failure to comply with these rules may result in the immediate dismissal from the project site, and disqualification from this RFP.

4. Payments

4.1. After award of contract, the Bidder shall submit a schedule of values to be approved by ESG.

4.2. The Bidder is directed to Section 7 “Payments to Subcontractor” of the Master Subcontract Agreement for invoice and payment requirements.

5. Bonds

5.1. The Bidder is directed to Section 10 “Insurance and Bonds” in the Master Subcontract Agreement for minimum bonding requirements.

5.2. One hundred percent (100%) performance and payment bonds are required for all bids over $50,000 unless otherwise expressly noted. Bond price is to be listed separately.

6. Bidder Qualifications

6.1. Bidders under consideration for award of this work shall demonstrate evidence of prior experience installing roof-mounted solar power systems in the state of Michigan.

6.2. Bidders shall provide evidence of financial ability to perform the work, including bonding capacity as required by ESG’s master subcontract agreement.

6.3. Bidders shall employ a minimum of one (1) master electrician to oversee electrical construction and tie-in to existing building systems.

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6.4. Bidders must have the ability to support issues after construction and/or provide operations/maintenance services post-construction and must be able to respond within 24 hours’ notice.

6.5. The Owner and ESG shall be sole determiners of acceptability of evidence presented in the Bidders submission.

7. Cybersecurity

7.1. The Bidder is directed to Section 15 “Cyber Security” in the Master Subcontract Agreement.

8. Hazardous Material Disposal

8.1. The Bidder is directed to Section 8 “Safety of Persons and Property” in the Master Subcontract Agreement

9. Certified Payroll Reporting

9.1. Not required

10. Table of Technical and/or Commercial Exceptions

10.1. The Bidder shall provide a Table of Exceptions that lists each section and subsection of this RFP where, if any, exceptions are taken.

10.2. In the Table of Exceptions, the Bidder will explain all exceptions taken to the Scope of Work, any specifications, Form of Proposal, etc.

10.3. All details of deviations, exceptions, and alternatives proposed shall be provided in the Table of Exceptions.

10.4. Unless exceptions are noted in a Table of Exceptions, it will be understood that the Bidder accepts all terms, conditions, and specifications contained in this RFP.

10.5. Exceptions which are general, make reference to the Bidder’s standard terms and conditions, or make reference to the Bidder’s descriptive information as a whole, will not be acceptable.

11. Materials

11.1. As required, Bidder’s proposal shall be based on new materials, which comply with this Request for

Proposal in every respect.

11.2. ESG shall provide, via others, major material components to be installed on the project, including:

Modules, Racking and Inverters. The Bidder shall include balance of system as required for complete operational installation. Bidder shall accept material delivery and provide storage with insurance. Bidder is responsible for unloading delivery trucks into storage trailers and lifting materials to roof as needed to complete the work. Bidder shall describe in its bid the amount and type of storage containers included along with equipment being made available to move product.

12. Subcontracting

12.1. The Bidder will flow down to its subcontractors all other terms as needed to meet requirements of this

RFP.

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13. Warranty

13.1. The Bidder is directed to Section 9 “Warranties and Correction of Work” in the Master Subcontract

Agreement.

13.2. The Bidder will provide a wraparound labor and materials warranty for a period of twelve (12) months following final acceptance of the Work.

14. Tax Benefits

14.1 ESG shall have overall primary responsibility of design for the Project. As such, Subcontractor acknowledges that ESG will be the "designer" as that term is identified in the Energy Policy Act of 2005, and ESG will have the exclusive right to report to any federal, state, or local agency, authority or other party, including under Section 179(d) of the Energy Policy Act of 2005, any deduction, credit, or tax benefit associated with the Work.

15. General Requirements

15.1. Bidder shall examine all drawings and specifications carefully and verify all existing site conditions, dimensions and system types prior to proposal submission and shall be responsible for considering all existing conditions in completion of the final construction. Each Bidder shall include in his bid a sum to cover costs of all items necessary to complete the work as set forth in proposed contract documents. No allowance will be made to a Bidder due to lack of such examination or knowledge and the submission of a bid will be considered conclusive evidence that a Bidder has completed such examination and all costs to complete the scope of work are included in the bid price. Unless specified on provided design documents, bidders are expected to utilize their best judgement in determining requirements for final construction of a complete operational system. Any items requiring input or clarification from ESG shall be submitted through the specified RFI process with answers being made available to all bidders.

15.2. Bidder will delineate in their proposal any intent to deviate from the basis of design included in Attachment 1 – Scope of Work and the benefit, both technical and financial, that deviations will provide.

Insufficient information regarding deviations will be the basis for rejection of the proposed deviation. In addition to any mandatory alternates, any proposed deviation (voluntary alternate) shall have an add/deduct alternate price from the base price submitted in response to this RFP.

15.3. Bidder shall be required to provide, in a timely fashion, analysis and solution to any unforeseen engineering issues that arise during construction.

15.4. The Bidder is responsible for all penetrations related to this scope of work and sealing as required for fire stopping and moisture control.

15.5. Any temporary shutdowns required to field verify components must be scheduled in advance with ESG, its representatives and building management.

15.6. Temporary facilities, except those specifically listed in the Scope of Work will not be provided by ESG.

However, if subcontractor has specific requirements, describe and include them, along with the associated pricing in the bid response.

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16. Acceptance and Rejection of Proposals

16.1. ESG will advise the District about the quality and responsiveness of bids and will recommend to the

District the lowest responsible bidder for each division of the Work.

16.2. ESG reserves the right to recommend disqualification of bidders due to lack of adherence to this specification, lack of required documentation or detail, or inability to meet minimum requirements to become prequalified as a subcontractor of ESG.

17. Proposal Documents and Format

17.1. Proposal Responses are required in the following format to be considered compliant with this

RFP:

17.1.1. Technical Volume: PDF Format; Include the following:

A. Proposal Form B. Management Approach and Staffing Plan C. Past Performance and Relevant Experience

17.1.2. Pricing Volume: Attachment 3; Excel Format

A. Price Breakdown B. Labor Rate Sheet

17.1.3. Appendices: PDF Format; Submit each Appendix as a separate file;

A. Table of Exceptions B. Resumes of Key Personnel C. Organization Chart for Project Personnel D. QC/QA Plan E. Project Schedule F. Cut Sheets G. Safety Plan/Safety Records

17.2. All documents listed in this section are required as part of the Proposal Response.

17.3. It is the responsibility of the Bidder to secure proof that ESG receives the proposal prior to the deadline.

18. Proposal Evaluation Criteria

18.1. ESG shall, in conjunction with the North Muskegon School District, evaluate all bid proposals and award based on lowest responsible and qualified bid price.

18.2. Qualification shall be determined based on the Bidder’s ability to meet ALL requirements of this RFP, including but not limited to: experience, insurance, bondability, and safety ratings.

18.3. The following evaluation criteria will be used under this approach. The Bidder will be evaluated to the extent to which the proposal successfully demonstrates and provides the following:

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A. Price B. Technical Approach C. Clear understanding of the Scope of Work D. Exceptions to the Scope of Work

18.3.1. Management Approach and Staffing Plan

A. Project Organization Chart B. Quality Control/Quality Assurance (example plan) C. Project Milestone Schedule D. Staffing Plan with Resumes of Key Personnel E. Safety record and EMR ratings (last 3 years) F. Percentage of work subcontracted

18.3.2. Past Performance and Relevant Experience

A. Detailed description of 3 successfully executed projects of similar size and scope to include total contract value and performance period.

B. Any other project specific experience

19. Proprietary Information

19.1. ESG is not requesting any Personal Identifiable Information (PII) in response to this RFP. PII is defined as any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Examples of PII include social security number, passport number, driver’s license number, taxpayer identification number, patient identification number, financial account number, or credit card number. Bidder should not include PII with the response.

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PROPOSAL FORM

Bidder shall submit the following pages with its proposal.

BIDDER’S FULL LEGAL NAME

BIDDER’S PROPOSAL NUMBER

Street Address

Date

City, State, Zip Code

Contact Name

County

Phone

E-Mail Address

1. RFP Addenda Since addenda may be issued to this Request for Proposal, the Bidder shall identify the addenda, which it has received and which have been factored into the Pricing Volume.

Addendum No. Description Date

2. Pricing

2.1. Firm Fixed Price

2.1.1. Firm Fixed Price shall include all labor, materials, tax, permits, licenses, bonds, travel, equipment, labor supervision, construction tools and equipment, construction services and utilities, to perform the work as required by the Scope of Work and associated contract regulations. Enter pricing on, “Attachment 3 – Price Breakdown BP-1.xls.”

2.1.2. Attachment 3 – Price Breakdown must be submitted with the proposal in excel format in order to be considered.

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3. Bonds

3.1. The Bidder shall provide the following information regarding its bonding requirements:

Bonding Capacity: $____________________________________________

Portion Committed: $____________________________________________

Bond Rate (%): _____________________________________________

Bonding Company Name and Address: _____________________________________________

Agent Name: ___________________________________________

Agent Telephone Number: ___________________________________________

4. Subcontracting

4.1. The Bidder proposes that it will perform the work with its own employees and that any specific portion of the work not performed by the Bidder will be subcontracted to the following subcontractors:

Work Subcontracted Name of Subcontractor % of Total Project

If the Bidder intends to subcontract the engineering/design portion of the Scope of Work, please be sure to include the name above and indicate as such.

5. Duration to Complete Scope of Work

5.1. Indicate number of weeks to complete construction: ______________________________

5.2. Total number of weeks to complete the entirety of the scope: ______________________________

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6. Company Information

6.1. Please submit an organization chart of the proposed Key Personnel and contact information (name, title email and phone number) for key personnel with your proposal.

Name Title Phone Number Email Address

6.2. Business size classification:

Large Business: _________ Small Business: __________

Classification

Certification (Self Certified, SBA Certified, CVE

Verified)

Since (Year)

NAICS for Which Business

Qualifies as Small

1. Small Business – According to Small Business Administration (SBA), to be considered a small business, the company must meet the SBA size standards based upon the North American Industrial Classification Standard

(NAICS).

2.Woman Owned Small Businesses (select 2a or 2b):

2a. Women-owned small business (WOSB)

2b. Economically disadvantaged women-owned small business (EDWOSBs)

3. Small Disadvantaged Business 8(a) – Must provide SBA Certification Documentation

4. Historically Underutilized Business Zone – Must provide SBA Certification Documentation

5. Veteran Owned Small Business – Specify if CVE Verified.

6. Serviced Disabled Veteran Owned Small Business – Specify if CVE Verified.

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7. Proposal Checklist

7.1. The following list summarizes information and documents, which shall become part of the Bidder’s proposal. The Bidder shall complete the checklist to confirm all necessary documentation is included in the proposal.

Item Bidder Response

Yes No N/A

Proposal is valid for 90 days post award date. ________ ________ Bidder is currently a party to the Master Subcontractor Agreement (MSA) or has reviewed the MSA via the provided Link. ________ ________ ________

A Table of Exceptions is included as an Appendix ________ ________ ________

The Proposal Form has been signed and completed in its entirety and is provided within the Technical Volume. ________ ________

Attachment 3 – Price Breakdown has been completed in its entirety and provided within the Pricing Volume. ________ ________

Bidder has visited site ________ ________

Bidder understands that all applicable sales and/or use taxes must be included in the bid proposal price.

Pricing is based on Correct Prevailing Wage if Applicable ________ ________

A project schedule is included with the Proposal as an Appendix. ________ ________

Cut Sheets are included with the Proposal as an Appendix if required ________ ________

Bidder understands that ESG will hold Bidder to appropriate Cyber Security standards based on work performed

Bidder understands that ESG will not be responsible for any errors or omissions on the Bidder’s part in preparing the Proposal ________ ________

Bidder has not provided any Personal Identifiable Information (PII) as part of the Proposal

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Bidder’s Signature:

Authorized Signature

Date

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ATTACHMENT 1 – SCOPE OF WORK

CATEGORY 1

Solar Photovoltaic Systems (Solar PV)

SCOPE OF WORK

Project History/Summary This is a scope of work (SOW) for installation services with the subcontractor providing installation of the system as designed by ESG, with ESG being responsible for procurement of major equipment including: modules, racking, inverters and optimizers. The subcontractor is otherwise responsible for all parts and pieces required to complete the installation, including a monitoring system. Subcontractor is expected to review the scope of work and existing conditions and verify the scope and equipment listed below prior to starting work.

Project General Description This scope of work (SOW) is the installation of new solar PV power generation systems and associated equipment for power generation.

This SOW includes the final installation and interconnection of the PV generation systems. The arrays will provide renewable electricity that will be used by the facilities to reduce their electrical consumption.

The scope includes all buildings/locations listed in the Table listed below.

A survey of the site has been performed, and the information has been used to develop the attached basis of design.

Location(s) Description Address

North Muskegon Public Schools 1600 Mills Avenue, North Muskegon, MI 49445

Existing Conditions Solar PV generation does not currently exist on site. Tie-in points are shown based on design documents (to be field verified). Each existing building is owned and operated by the District, and receives electrical service from the utility at 480V as noted in the basis of design. The Utility electrical services are provided by an underground distribution system with pad mounted or pole mounted transformers located outside the buildings. Each building includes a service entrance switchboard or panelboard and a Utility owned building meter.

Cleaning An initial cleaning of PV Panels shall be done by the installing contractor prior to commissioning.

Cleaning shall comply with manufacturer’s recommendation.

Working Hours Normal working hours generally vary between 7:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. All work included in this SOW shall be performed during normal working hours. All work must be scheduled at least 10 business days in advance. Power outages

©2026 Energy Systems Group, LLC | Proprietary & Confidential will need to be coordinated with the site; this coordination will happen after award. Outages may be planned and scheduled on weekend or outside normal work hours if convenient and desired by the owner.

Energy Systems Group Provided Equipment ESG will be procuring the following materials:

• Modules – SIL-530XM-DCA2

• Inverters – Solar Edge, Domestic Content SKU’s

• Racking – Unirac Gridflex 10

• Optimizers / Rapid Shutdown Devices – Solar Edge C651U

The Subcontractor will provide all remaining balance of system including all parts and pieces required for a complete operational installation per the provided design details. The subcontractor is also required to assist with logistics and delivery of ESG procured materials at the site to be picked as required for construction. Logistics shall be coordinated by the subcontractor with ESG to ensure adherence to the project schedule. Subcontractor is responsible for storing and insuring materials as required.

Subcontractor Construction Services Responsibilities The Subcontractor shall be responsible for all aspects of construction required to install a fully functional and complete system including but not limited to:

Temporary Work

Temporary utilities, construction and equipment as required.

Onsite facilities necessary for management, oversight and care of personnel on the project.

General hoisting and material handling equipment for materials and personnel.

Temporary power to a construction trailer or storage containers from Client circuit, if required.

Six plug and cord outlet panels strategically placed on each roof

Fall protection system (repair roof after removal of temporary fall protection system)

Traffic management barriers as needed

Site signage

MSDS Station

PV System Electrical Work

Work in the PV System Electrical Scope of Work includes, but is not limited to, the following:

Offloading, covered storage, transportation to site, assembly, installation, electrical termination, startup and testing of all equipment to make a fully functional system:

Prior to offloading each component must be inspected for damage, damaged equipment shall be noted and Energy Systems Group shall be notified. Pictures of damage must be submitted with damage report.

Installation startup and testing of all equipment Assembly of rack system including mounting of PV modules in rack assembly

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Installation of PV modules including all clips and other hardware on racking systems. Note: Installer is responsible for providing/installing all ballast blocking materials as well as sacrificial membranes to insulate roof membrane from bottom of racking system.

Installation and connection of wiring harness to connect all modules to inverters.

Grounding and bonding of solar modules, array structures and other equipment.

Cleaning of all equipment.

Low voltage AC and DC electrical distribution from arrays to inverters (String wiring conduit etc.), inverter interconnect wiring, and all wiring and conduit from inverters to AC panel boards. Cable management shall be designed and installed to contain the cabling within the raceways and prevent cabling to move in and out of the raceway anywhere along the system.

Provide and install one (1) electric metering device and one (1) back-up electric metering device at the site.

Provide and install a complete monitoring system including weather stations, interconnection wiring, communications modules, cellular modem and remote monitoring system (DAS). Approved manufacturer/product include:

AlsoEnergy/Model: PLCS-600-CM-PLUS w/ weather station. Alternates proposed may be considered for approval by

ESG.

Repair of existing lightning protection system, if the existing system has been damaged or modified through the course of the Work.

Layout and coordination of concrete housekeeping pads for all electrical equipment, if required.

Fire proofing of areas disturbed by the Work to match existing Provide a new roof top walk path if one does not exist or is altered due to panel placement. This 36” (inch) path shall be assembled of an additional layer of coating and re-enforcing mesh with a top coat of sand broadcast for additional grip.

Initial cleaning of inverters and all other electrical equipment installed in the contract.

Coordination with local utilities and the end client

PV System Site Work

Work in the PV System Site Scope of Work includes, but is not limited to, the following:

Housekeeping pads for electrical equipment, as required.

Concrete for encased duct banks if duct banks are needed.

Bollards for ground mounted electrical equipment in areas near driveways or vehicle access.

Excavation and backfill of electrical duct banks if duct banks are needed Repair roadway and sidewalks disturbed by duct bank installation if duct banks are needed

General Requirements Subcontractor shall be required to provide, in a timely fashion, solution to any unforeseen issues that arise during the course of construction. Solution must be approved by ESG and Design Engineer.

Cleaning, patching, painting, and/or general repair of any disturbed building components. Paint colors to be exactly matched.

Any and all items that remain and are disturbed or damaged as a result of this installation shall be returned to their condition prior to the installation and shall match existing.

Subcontractor is responsible for the collection, removal, and disposal of all deleterious materials associated with their scope of work and associated work efforts. This work is to be done in accordance with Customer procedures and policies. Any material with recyclable content shall be weighed and reported to the Customer prior to removal. Subcontractor will be responsible for all housekeeping functions within the work areas, office/storage/dumpster areas and all trash is to be removed from the job site in a timely manner.

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Post-Installation Measurements All Post-Installation measurements are to be completed by the Subcontractor and provided to ESG for review and concurrence prior to any request for substantial completion or acceptance. Quantities of post-installation measurements is subject change based on changes in scope during the course of construction. The Subcontractor is required to comply with changes to the post-installation measurements as directed by ESG.

The following lists the minimum trending requirements for post-installation measurements. All trending is required to be stored on the DAS data historian indefinitely. Complete System Commissioning shall be provided by others. This includes the following points measured in 15-min intervals:

1. Ambient Air Temperature

2. Irradiance – GHI and POA for each array plane.

3. Wind Speed

4. AC Power – Per Inverter and Overall

5. Total Energy Production, kWh

Service Agreement (LTSA) A. Provide the following maintenance and verification services for a period of 3 years post construction with option to extend annually.

1. Preventative Activities:

a. Provide preventative maintenance per manufacturers recommendations and a visual inspection of the array and balance of system components such as combiner boxes, disconnects, and monitoring system.

b. Provide thermal scans on all electrical DC wiring, inverters, e-housing, pad-mounted transformers, and other electrical equipment, identify anomalies.

c. Perform torque checks and monitoring system maintenance.

d. Provide remote system monitoring with 24/7 customer support.

e. Provide a written maintenance summary after each visit and an annual maintenance report.

f. Provide recommended list of attic stock equipment and materials and provide line item pricing for attic stock.

2. Proactive Services:

a. Provide 24-hour emergency response time and written report for emergency care.

b. Provide spare parts inventory management, and field replacement of failed components within 7 days of failure.

c. Administer equipment warranties on ESG’s behalf.

d. Provide regularly scheduled sub-system testing and verification, real-time monitoring, thermography and monitoring system calibration services.

e. Perform IV Curve Trace Testing annually and address any issues found as a result of the test.

3. Performance Guarantees:

a. Provide a complete system design review during project design and provide recommendations.

b. Provide a 30- day performance validation test during/post commissioning.

c. Provide annual performance ratio (PR) guarantees.

4. Optional Services (Provide separate price on a per-visit basis):

a. Array cleaning

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b. Long Term Warranty

c. Repair and Replace services

Acceptance and Training Acceptance testing and training shall be coordinated with Government personnel through ESG, including Fire Department first responder training. Training to include factory and custom training materials in hard and electronic format, onsite class room training (2hr.), in the field training (8hr.) demonstrations and any other industry standard means of ensuring that local operators have the ability to operate and troubleshoot the system prior to project acceptance. Provide a list of attendees with hours of training and their signature to ESG for approval.

Close-Out Documents Prior to construction acceptance, the following submittals shall be provided in both hard and electronic copy:

• Signed Start-up reports

• As-built equipment list, depicting all new work.

• Post-installation measurements and trends

As-Built Drawings Throughout construction, the Subcontractor shall maintain a set of redlined, scaled, marked-up drawings showing the last revisions that took place during construction. ESG and/or its Engineer shall be given the opportunity to perform a constructability review for the changes listed within the redlined drawings. The Subcontractor shall maintain weekly contact with ESG to answer questions, provide information regarding upcoming changes, and forward copies of construction drawings.

Scope of Work Appendices Appendix A – PV System Basis of Design Package

A.1 - PV Module Cutsheets

A.2 – Inverter Cutsheets

A.3 - Racking Cutsheets

A.4 – Optimizer/Rapid Shutdown Device Cutsheets

A.5 – Basis of Design Drawing Package BASE

A.6 – Basis of Design Drawing Package ALT

A.7 – Roofing Structural Report

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ATTACHMENT 2 – APPROXIMATE DESIRED SCHEDULE

• ESG Notice to Proceed: June 15, 2026

• ESG Procure Materials and Ship to Site: June 15, 2026 - September 15, 2026

• Approximate Construction start date July 1, 2026 (Satisfy the “Physical Work Test” as required by the

Investment Tax Credit.

• Desired Completion Date*: May 31, 2027

• Required System Operational/Completion Date*: December 31, 2027

*Notes:

1) Completion date is targeted to allow Owner to apply for Investment Tax Credits in 2027. Delays caused by factors outside of the subcontractors’ control such as equipment lead times, utility approvals or scheduling may extend this date, but not without pre-approval from both ESG and the North Muskegon Public School District. If there are concerns about meeting the timeline, alternative timelines will be considered with clear start date and installation schedule provided as part of the submission. Any discrepancies from the above schedule must be approved by ESG.

2) “Physical Work Test” means that physical work of a significant nature has begun, including On-site work, including but not limited to: installation of racking, conduit, or other structure to affix solar panels.

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ATTACHMENT 3 – PRICE BREAKDOWN

See file “Attachment 3 - Price Breakdown – BP-1”

The above-mentioned file must be submitted in Excel format, as part of the Pricing Volume in order to be considered. See RFP Instructions to Bidders, Section 16 for more detail on Response Format.

The below is suggested language only and may be removed by the Buyer:

Attachment 3 – Price Breakdown.xlsx must be submitted with the proposal in excel format as its own separate Volume in order to be considered. The following must be submitted with the proposal, in excel format, as a separate Volume in order to be considered. See Instructions to Bidders, Section 16 for more detail on Response Format:

1. Firm Fixed Price:

The proposed Firm Fixed Price shall include all labor, materials (for balance of system and monitoring), permits, licenses, tax, bonds, travel, shipping/freight, equipment, labor supervision, construction tools and equipment, construction services and utilities, to perform the work as required by the Scope of Work and associated contract regulations.

©2026 Energy Systems Group, LLC | Proprietary & Confidential

ATTACHMENT 4 – REQUEST FOR INFORMATION TEMPLATE

All questions and clarifications concerning this RFP must be submitted using the RFI Template below. ESG will not be responsible for any explanations or interpretations provided without the use of the RFI process.

All RFI’s must be submitted to the ESG Point of Contact, Paul Reitz via email at preitz@energysystemsgroup.com. Attempting to contact other ESG personnel, besides the POC for information during the RFP process may result in the disqualification of your proposal.

Template:

Copy the table below into an Excel Spreadsheet and submit as directed above.

Request for Information

Project Name;

Bidder’s Name

Item Number Date Question Submitted RFP Section Reference Question

All RFI questions and answers will be distributed to all Bidders participating in this solicitation.

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ATTACHMENT 5 – PREVAILING WAGE DETERMINATION

Prevailing wage is not required.

©2026 Energy Systems Group, LLC | Proprietary & Confidential

ATTACHMENT 6 – FLOWDOWN PROVISIONS

Not used