ESBD_File_353991_2024-1094_Addendum_1.pdf

Office of Procurement Services

Box 41094 | Lubbock, Texas 79409-1094 | T 806.742.3844

An EEO/ Affirmative Action Institution

ADDENDUM #1

DATE: Monday, March 25, 2024

TO: All Proposers

FROM: Andrew Jaco, Project Manager, Office of Procurement Services

SUBJECT: Texas Tech University RFP 2024-1094 Roof Maintenance, Repair, and Replacement Services

NOTICE TO ALL PROPOSERS:

The following shall be incorporated into and become a part of the original Contract Documents and Specifications of the above-identified project. You must acknowledge receipt of this Addendum by noting it on your proposal form.

Item #1:

Question 1: I can't seem to find the specs for this RFP on the website. Have they not been posted yet?

Answer: The resulting agreement(s) from this RFP is to be treated as a master agreement that will support multiple projects and project types. The projects/orders created through any contract(s) resulting from this RFP will have individual specifications provided by the requesting department. In this

RFP, Texas Tech University seeks qualified Proposers for a wide range of maintenance and related services for approximately 250 roofs throughout the life of the resulting contract.

Question 2: We don't s ee any documents attached with the s cope of work.

Answer: This issue has been resolved, and documentation has been properly attached.

Question 3: Regarding the HUB Plan requirements , s ince the s cope of work for this RFP is open-ended and more like a mas ter s ervice agreement, what is expected for the HUB Plan?

Answer: Due to the nature of this RFP, an additional attachment will accompany this addendum (Attachment

B – Example of Letter of HUB Commitment) that will replace the original requirement for a

Office of Procurement Services

Box 41094 | Lubbock, Texas 79409-1094 | T 806.742.3844

An EEO/ Affirmative Action Institution completed HUB Subcontracting Plan to accompany any proposal. Please view the attachment and note that a letter displaying the commitment to providing HUB Subcontracting documentation will be REQUIRED with each proposal per this addendum.

Item #2:

Please change Section 4.5 (HUB Subcontract Plan (“HSP”) under SECTION FOUR ADMINISTRATIVE REQUIREMENTS to read as follows:

4.5 HUB Subcontracting Plan (“HSP”)

In accordance with Texas Government Code §2161.252, TTU has determined that subcontracting opportunities are probable under the resulting Master Agreement(s). Therefore, for each Project exceeding $100,000, the awarded Contractor must complete a HUB Subcontracting Plan (HSP) demonstrating the Contractor’s good faith effort to utilize Texas-certified HUBs for its subcontracting opportunities. A Historically Underutilized Business is a for-profit entity that has not exceeded the size standard prescribed by 34 TAC §20.294, has its principal place of business in Texas, and is at least 51 percent owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman, and/or Service-Disabled Veteran, who reside in Texas and actively participate in the control, operations, and management of the entity’s affairs.

Proposers will be required to submit a Letter of HUB Commitment (example in Attachment B) attesting that the Proposer has read and understands TTU’s policy on Historically Underutilized Businesses (HUBs). Proposer(s) must submit an HSP with each Price Proposal that will meet or exceed $100,000. In addition, TTU expects the Proposer(s) to make the best efforts to accomplish TTU’s HUB goal percentages averaged across the Master Agreement (each individual project may not meet the goal, but the overall Master Agreement goals must comply). The HUB goal percentages for TTU are subject to change each fiscal year (October). If the Proposer is extending the terms and conditions of the Master Agreement to other TTUS component institutions or other State of Texas agencies, the Proposer must confirm the goals with each entity as they will vary.

END OF ADDENDUM #1