ESBD_File_352778_Attachment B - Room Schedule & Agency Specifications.pdf

Full Time Employees 13 Date 3/6/2024

Item Space Use/Room Name Number SF Per SF Ext. Adjacency/Comments

Comptroller of Public Accounts- Support Services – Distribution Center

1 Manager 1 64 64 office

2 Support Services - Distribution Center 12 64 768 system furniture

Support Areas 3 Office Machine Area 1 45 45 4 Meeting Room 1 90 90 5 Break Room 1 180 180 6 Server IDF Room 1 80 80 7 Janitor's Closet 1 45 45

8 Employees Restroom (Men's and Women's) 2 0 Per building code

Sub-total 1,272

Open Plan Circulation 45% 402

Built-Out Circulation 30% 114

Total Circulation 516 Total Office SF 1,788

Total SF 22,438

Warehouse Space 9 Non-Conditioned Warehouse 1 16,650 16,650 26 built-in racks and 220 for forklift charging station

10 Conditioned Warehouse 1 4,000 4,000 Disaster Recovery area

Total Warehouse SF 20,650

Comptroller of Public Accounts (CPA) - Austin Space Program

B. Comptroller of Public Accounts – Agency Administration, Support Services Division space requirements:

Shown below are specifications required for the Comptroller of Public Accounts’ Support Services warehouse/distribution center that may not be enumerated in the body of the State Lease or exhibits. This information is intended to clarify certain aspects of Lessor-provided requirements called for in the State of Texas lease, and identify additional items required or preferred for space occupied by the Comptroller of Public Accounts’ Agency Administration office.

• Lessor shall provide an exterior sign to identify the Lessee’s office.

• Lessor shall provide exterior lighting for parking area and office access.

• Lessor shall provide handicap ramp building access meeting ADA requirements.

• If Lessee’s office is in a building with more than one tenant, Lessor shall provide a directory on the ground floor indicating location of Lessee’s office.

• Lessor shall provide off-street parking for twenty (20) vehicles – 12 CPA staff, 3 CPA freight vehicles (including parking space for a 53-foot trailer) and 5 visitors, one (1) of which shall meet handicap accessibility requirements and size requirements as prescribed in TAS and ADAAG. The size of non-handicapped parking spaces shall be in accordance with city code requirements. If no city code exists, these parking spaces must be for full size cars. Parking must be under the direct control of the Lessor and must be located within a reasonable distance of the entry to the lease space, as determined by Lessee. All parking spaces, except for those for the handicapped, shall be in no more than one area. Parking spaces for the handicapped shall be located as prescribed in TAS and ADAAG. The parking area shall be covered with a hard surface material such as concrete, asphalt paving or a comparable material with sufficient durability to withstand high volume traffic and all-weather conditions. If needed, the parking area(s) shall be resurfaced and/or repaired to a like-new condition. The parking area must have drainage adequate to prevent accumulation of water. The Lessor shall provide and maintain all parking lot striping. The freight parking allows for 53-foot trailer truck vehicles to be unloaded or loaded within logistics around the loading dock area. The Lessor shall maintain the parking area in good condition and state of repair, and parking area shall be always kept clean.

• Lessor shall provide loading dock area for freight unload/off load with ramp access.

• If the parking area for this lease is provided along with parking used by the public or other tenants, Lessee reserves the right to require the Lessor to designate and appropriately mark (as agreed upon by Lessor and Lessee) the parking spaces for this lease for the exclusive use of the employees and visitors of the leased space.

• The lease space shall have an independent air control switch to control both heating and cooling system of conditioned spaces in the warehouse. Additionally, the telephone/data room shall have an independent AC register or return to ensure optimum cooling. Cooling shall be at a range of 70-74 degrees.

• Lessor shall provide good commercial grade carpet throughout the entire space except the Break Room, Storage Room, File/Forms/Storage Room and Tele/Data Room, and the warehouse storage space. which shall have commercial grade vinyl composition tile or comparable floor covering. Carpet and tile shall be in new or like-new quality. Variations in carpet and tile as to quality, type or color within the lease shall not be permitted without approval of lessee. Lessee shall have the right to approve carpet and tile color and type. Carpet and tile will be replaced as needed throughout the life of the lease.

Tele Data Closet:

• One wall must be at least 6 (six) feet long. Lessor shall mount a single 4’ by 8’ sheet of 1” plywood along one wall for mounting phone equipment and provide and install ¾” conduit with pull string and single gang wall outlet boxes for telephone/data to (TBD – on each lease) telephone/data locations. Only one single gang wall outlet box will be needed for each location. Conduit shall be installed inside the walls from each outlet box to the plenum.

• The lessor shall install one non-dedicated 5-15 electrical outlet and two dedicated quad 5-20R Nema plugs in the closet, each must be its own dedicated line. The lessor shall include grounded bus bar and termination of line to bus bar. Location of conduit and outlet boxes shall be determined by Lessee after a space plan is developed. Lessee shall provide and install telephone/data cables.

• CPA will contract with an independent service provider of its choosing to install Ethernet fiber and circuits.

• CPA will contract with an outside vendor of its choosing to install LAN cabling from Demarc to Tele-Data Room and throughout the field office, but lessor must provide conduit stub-ups at LAN outlets.

Tele/Data Cooling Requirements:

The tele/data closet shall have an independent AC register or return to ensure optimum cooling. Cooling for tele/data room shall be at a range of 70-74 degrees. Lessee will accept an independent cooling unit for the tele/data room if the independent register cannot be provided. The independent cooling unit shall be furnished and installed by the Lessor.

Maintenance and continued optimal operation of the independent cooling unit will be responsibility of the Lessor for the term of the lease. Lessee will provide heat load values to Lessor. Any other accommodation made to meet the cooling requirement must be documented and agreed upon by both the Lessor and Lessee.

Heat Load for CPA IT Equipment in Tele-Data Room:

This is the heat Load for each piece of equipment. All these values are at MAX load, which we do not normally run at.

4431 Router 2184 BTU/hr., 250W C9300 Switch 15,172 BTU/hr., 1100W* Dell T630 Server 3816 BTU/hr., 495W APC or Tripp-lite UPS 1024 BTU/hr., 300W* *There is one of each, except for the Switch and UPS, which is one switch per 48 data drops at each location and two UPS at each location.

Copiers:

5-20R outlets are required at each copier location – not required to be dedicated

Electrical:

• The agency will designate the locations of equipment and electrical outlets through the leased premise.

• Modular Electrical: Lessor shall provide electrical service for the agency's modular furniture. Unless expressly permitted by the agency, connection to the modular furniture shall be made above the ceiling, through power poles that are part of the modular furniture system. (Note: Agency’s modular furniture vendor shall be responsible for installation of said power poles. Lessor shall be responsible for ceiling tile cuts for agency-provided power poles.) Electrical service shall include standard 120-volt service for small office equipment and task lighting, as well as dedicated 120-volt service for computer equipment. Generally, each modular cubicle shall have two

(2) standard 120-volt duplex outlets and one (1) computer-dedicated 120-volt duplex outlet. (The outlets are part of the modular furniture system.) For planning purposes, Lessor shall assume that a power pole shall service no more than four (4) modular cubicles. Locations and distribution of modular cubicles may require that a power pole service less than four (4) cubicles. In any event, Lessor will be responsible for providing and connecting electrical service to all agency-provided power poles and/or whips. Lessor shall distribute electrical service so there will be no more than six (6) standard duplex outlets per circuit and no more than six (6) computer-dedicated outlets per dedicated circuit.

• The agency will designate the locations of equipment and electrical outlets through the leased premise.

• Break Room: Lessor shall provide a counter and a standard size stainless steel kitchen sink with hot and cold running water. The counter must meet handicap accessibility requirements and have a heat resistant laminated plastic top. Cabinetry will consist of a cabinet underneath the counter with one shelf and cabinet doors, and a cabinet above the sink, 12” deep by 34” high with two shelves and cabinet doors. Cabinetry shall be finished out with a paint or stain consistent with the leased space decor and approved by the Agency. Exposed edges shall be covered by matching, attractive, smooth trim. In addition, there will space and plug for an average size refrigerator/freezer unit.

• The Lessor shall provide conditioned 2,000 square feet of space for CPA’s disaster recovery area.

Warehouse space

• Space with loading dock doors 12 ft apart to accommodate trucks. At least 9 ft wide doors to service 8'-6″ wide trailers.

• Provide loading dock entrance to load and unload from trucks and vans with average truck height range from 30” to 62” in height. Provide common dock height of 48”-52”.

• Allow room to store received stock. Provide area for shipping and receiving inventory by the service roll up door entrances.

• Provide ample room for shipping and receiving with large overhead doors; the doors should be between 8-'6” and 9'-0” wide to allow for trucks to park off-center. A 10 ft wide door for oversized loads with 10ft high door servicing full range of loading and unloading operations. Common size of 8 wide x 9’ high.

• Warehouse one story building with ceiling height (18-32ft) with multiple dock high loading doors on either front or back of the building to accommodate the loading and unloading of the trucks with proper ventilation.

• Safety needs to be a prime consideration in the warehouse. The Occupational Safety and Health Administration (OSHA) offers detailed publications in planning CPA’s warehouse safety initiatives. - Safe workflows apply to all types of operations, and important to include adequate production zones and workflow areas for the warehouse layout plan.

• Allow for a stock and ship operation, one primary work area is the aisle space between shelving units, employees have adequate space to stock received goods and pick items for orders. Allocate workspace for employees to move goods into, around, and out of the production zones—which are your packing, shipping, and receiving areas.

• Allow sufficient space so that any equipment used—from hand trucks to forklifts—can navigate the warehouse aisles easily.

• For a stock and ship operation, provide primary work area within the aisle space between shelving unit. Need adequate space to stock received goods and pick items.

Provide space to allocate workspace for employees to move goods into, around, and out of the production zones—which are your packing, shipping, and receiving areas.

• Provide space for one office for area manager.

• Provide meeting room space to hold meetings with 4-6 staff.

• Provide open office area for supporting staff to accommodate modular workstations

Storage/Shelving and Storage needs – items housed in bins on light-duty shelving, pallets with modular parts and components and other miscellaneous equipment, boxed goods for pick, pack, ship, overstocked items. Provide a combination of the type of shelving,

• Pallet rack – midweight to heavyweight storage needs, 4’deep x 8’ long and 8’-12’ in height per unit. Pallet racking assembled with upright end units, adjustable crossbars rails with heavy-duty particleboard or metal wire grid shelves or decks for a few or all units. Racks can be freestanding, though they’re designed to interconnect for long shelving runs. If storage space of 1,000 square feet (around 20 x 50 feet) or more, two long rows of pallet rack will provide ample storage; Provide 26-30 built-in racking shelving system using OSHA Construction standards and utilizing Industry standards, the American National Standard Institute (ANSI) design specification in the warehouse space to store and retrieve warehouse items.

• Heavy-duty shelving – lightweight to midweight storage needs, 3’ to 4’ deep x 6’to 8’ long per unit. Allow for hand-stocking small boxes for assembly or pack-and-ship, hand-held bins or rolling carts to stock and pull stored goods. In these cases, shelving aisles need to range between 3.6’ to 4’ wide.

• Space to accommodate 8’-12’ tall shelving.

• Light-duty shelving – lightweight storage needs, 18” to 2’ deep x 4’ long per unit

• Cantilever rack and specialty shelving – specific storage for over sized items, vary by need

• Bins, boxes, and hoppers – loose parts and material storage, varies, common allowance is a pallet size: 40” x 48”

Workspace Equipment Options

• Area of multi-use tables and workbenches, for assembly, picking and packing, daily shipping needs. Common sizes run 3’ deep x 5’ to 8’ long.

• Provide forklift charging stations with 220 power outlets for charging the vehicles.

• Provide area for staging, assembly, picking and packing of items.

Material Handling Equipment Options

• Allowance to move materials and/or goods around in the warehouse for safe and adequate aisle spacing. Use of a pallet jack or forklift to move pallets or equipment in CPA storage areas with generous space between shelves or around other units.

Pallet jacks will need a minimum aisle width of 4’ to 5’ to navigate between shelving.

Forklifts will require much more open aisle space. Provide required aisle width to be between 11’ to 13’, depending on the type of forklift CPA plan to use.

• Use of stock carts and pallet jacks- operations to goods within the warehouse, allow around 3’ wide x 5’ long for storage

• Use of forklifts – operations to move heavy loads within the warehouse, provide approx. 11’-13’ aisle clearance.

Traffic Provide a floorplan to facilitate efficiency in the warehouse for aisle spaces, areas for packing and shipping workspace, generous receiving and shipping areas, and warehouse storage:

• Stock storage maximized by using a 12’-tall pallet rack that allows ample overstock space on upper shelves—out of the path of daily workflows. Hand-carried bins and small carts used for restocking and order picking tasks among the shelves.

• Four-foot aisle widths for box- and cart-moving needs. Provide ample space for pallet movement along the central aisles for warehouse receiving and shipping palletized freight. Option to move rolling staircases that store volume on shelves over 8’ height with approx. 4’ wide x 8’ long of spacing.

• Provide shelving runs 2’ deep shelving along the perimeter for smaller items. This enables pickers to move from aisle to aisle without backtracking and pick small items along the way as needed.

• The entrance to the lease space shall be outfitted with secured entrance doors and all other access entrance/exit doors shall be keyed alike.