ESBD_File_346802_NO. 24-11 RFQ - Huntsville Parks Department Parks and Recreation Master Plan Update.pdf

Bid # 24-11 Page 1 of 24 Firm Name:____________________________ Initials:________

REQUEST FOR QUALIFICTION (RFQ) NO. 24-11

“Huntsville Parks Department Parks and Recreation Master Plan Update”

Table of Contents Tentative Schedule of Events Introduction General Instructions

Submittals Information Award Terms of Contract Termination of Contract Special Terms & Conditions Preparation of RFQ Written Modification Qualification of Respondents Addenda & Interpretations Laws and Regulations Obligation of Respondent Required Forms RFQ Tabulation

General Information Background Objective Scope of Work

Evaluation Criteria Proposal Format

Safety Standards & Accident Prevention Insurance Requirements Required Forms

City of Huntsville 1220 11th Street Huntsville, Texas 77340 Lucy Gonzalez, Procurement Manager Phone: 936-291-5495 Email: lgonzalez@huntsvilletx.gov

Sealed solicitations shall be received no later than:

2:00 P.M., Central Standard Time January 23, 2024

MARK ENVELOPE: “Solicitation Packet 24-11”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

RETURN SEALED RFQ:

City of Huntsville City Secretary 1220 11th Street Huntsville, Texas 77340

Bid # 24-11 Page 2 of 24 Firm Name:____________________________ Initials:________

Conflict of Interest Certificate of Interested Parties Form 1295 Israel Verification Form Iran, Sudan and Foreign Terrorist Organizations Verification Form Firearm Verification Form Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form Critical Infrastructure Verification Form Texas Public Information Act Verification Form References Non-Collusion Affidavit

No-Bid Statement Respondents Information

Tentative Schedule of Events

1. January 6 & 13, 2024 – Legal Advertisement Dates

2. January 3, 2024 – RFQ Release

3. January 11, 2024 – Deadline for Questions

4. January 23, 2024 – 2:00 PM Public Opening

5. February 2023 – Award Preparation

Introduction The City of Huntsville (the “City”) is issuing this Request for Qualifications (RFQ) for the purpose of qualifying consultants interested in updating the City’s Parks and Recreation Plan. The City of Huntsville is aware of the time and effort you expend in preparing and submitting RFQ statements and proposals to the City. Please let us know of any RFQ requirements which are causing you difficulty in responding.

We want to make the process as easy and painless as possible so that all responsible firms can compete for the City's business.

General Instructions

RFQ packets must be delivered in a sealed envelope to: Attention of City Secretary, City of Huntsville, 1220 11th Street, Huntsville, TX 77340.

Solicitation Packets must be received by

January 23, 2024 at 2:00 P.M. Central Standard Time

Four (4) copies of the RFQ proposal should be provided in the packet submitted. It is the sole responsibility of respondent to have packet at designated location prior to the deadline date and time. Each response must be sealed in an opaque envelope which has been clearly marked “RFQ Packet # 24-11”.

Responses received after January 23, 2024, 2:00 P.M. will not be considered for the award of the contract and shall be considered void and unacceptable. All late packets will be returned to respondent unopened when properly marked. Public reading is scheduled to be held at the date and time listed above at City Hall, 1220 11th Street, Huntsville, Texas. You are invited to attend.

All questions concerning the solicitation should be directed to the Procurement Agent, Lucy Gonzalez, at email: lgonzalez@huntsvilletx.gov.

mailto:lgonzalez@huntsvilletx.gov

Bid # 24-11 Page 3 of 24 Firm Name:____________________________ Initials:________

Submittals Firms submitting a response do so entirely at their expense. There is no expressed or implied obligation by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or submitting a response to this RFQ, for providing additional information when requested by the City of Huntsville, or for participating in any selection interviews.

Information Details on which commodities and services we purchase or have for sale is available from the Purchasing Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids to receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Award The City of Huntsville reserves the right to award to the most responsible and responsive firm in the best interest of the City. If the awarded respondent is unable to meet the requirements of the City, services/products may be purchased from the next best available respondent until a respondent is found that can complete the requirements of the City of Huntsville.

Terms of Contract

The initial term of any contract resulting from this RFQ shall be from contract award until November 30, 2024. The City, at its own discretion and upon approval of the City Council, may renew any contract awarded pursuant to this RFQ for up to one (1) additional six-(6) month term as needed for project completion.

Termination of Contract The City or the Firm shall have the right to cancel at any time for any reason on thirty (30) day written notice. The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of Huntsville, the successful firm’s performance is not acceptable, or if the deliveries and servicing of this contract do not conform to the requirements detailed herein. If though any cause, the firm fails to fulfill its obligations, or if the firm violates any of the agreements of this solicitation, the City has the right to terminate by giving the successful respondent thirty (30) calendar days-written notice. During the thirty-day notification period, the City reserves the right to contact and award to other firms. The vendor will be compensated for the satisfactorily deliveries performed before the termination date. Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or otherwise, occurring or suspected of occurring.

Special Terms & Conditions It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services and/or qualification for any or all products and/or services covered in this RFQ and to waive informalities or defects in a RFQ or to accept such qualifications as it shall deem to be in the best interests of the City of Huntsville. The City of Huntsville may reject a RFQ for any omission of requested forms not limited to the following: insurance, collusion affidavit, respondent information, conflict of interest, and/or signed RFQ document. If less than three RFQs are received, the City of Huntsville reserves the right to extend the opening date as it deems to be in the best interest of the City. Each elected responder will receive an engagement letter per the awarded contract. The City of Huntsville has the sole last and final determination to determine award.

Preparation of RFQ Each solicitation must be submitted on the prescribed form. The respondent must initial each page of the City of Huntsville RFQ. If the RFQ is submitted by a partnership or corporation, the name and address of the partnership or corporation must be shown, together with the name and address of the partners or corporate officers. RFQ submitted by a partnership must be signed by one of the partners. RFQ submitted http://www.huntsvilletx.gov/bids http://www.publicpurchase.com/

Bid # 24-11 Page 4 of 24 Firm Name:____________________________ Initials:________ by a corporation must be signed by one of the corporate officials having, under the corporate structure, the power to act in this capacity and the corporate seal must be affixed onto the RFQ. RFQ submitted by a sole proprietorship must be signed by the proprietor.

Written Modification Any respondent may modify their RFQ by letter, or other written communication at any time prior to the scheduled closing time for receipt of RFQ’s, provided such written communication is received by the City prior to the closing time, and provided further, the City is satisfied that the written modification bears the signature of the respondent. The written communication should provide the addition or subtraction or other modification so that the final terms will not be known by the City until the sealed RFQ is opened. It is the responsibility of respondent to ensure modification was received by the City.

Qualification of Respondents No prequalification of any respondent is required. Before award of any contract can be approved, however, the City shall be satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville has the final and sole decision to determine qualifications.

Addenda & Interpretations No interpretation of the meaning of the specifications of the RFQ will be made to any respondent orally.

Every question or request for interpretation concerning the RFQ shall be directed to the Procurement Manager, Lucy Gonzalez, in writing via e-mail at rgonzalez@huntsvilletx.gov or sent via mail addressed to the Purchasing Department at 1220 11th St, Huntsville, Texas 77340. All questions or request for interpretation must be received by January 11, 2024 @ 5:00 P.M. as addressed above. All questions or requests for interpretation concerning the solicitation received after January 11, 2024 @ 5:00 P.M. will be considered void and unacceptable.

A written addenda will be issued as a response and will be posted on or before January 16, 2024 @ 5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily website. All addenda so issued shall become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in the RFQ response. It is the responsibility of the respondent to verify all addendums and interpretations.

Laws and Regulations The respondent’s attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the City of Huntsville and this solicitation shall apply to the award throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

Obligation of Respondent At the time of the opening of the solicitation each respondent will be presumed to have become familiar with the City’s Parks and Recreation and contract documents (including all addenda). The failure or omission of any respondent to examine any form, instrument or document shall in no way relieve any responder from any obligation in respect of their RFQ.

Bid # 24-11 Page 5 of 24 Firm Name:____________________________ Initials:________

Required Forms Each respondent will be required to complete the RFQ packet, including the forms in the Required Forms section. Where applicable the respondent may complete the No Response Statement and the Question/Response Form.

RFQ Tabulation To obtain RFQ tabulation results, please log on to our website at http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/. If you have any other questions, please contact the Procurement Manager, Lucy Gonzalez at (936) 291-5495 or e-mail lgonzalez@huntsvilletx.gov.

General Information The City of Huntsville, Texas (the “City”), invites the submittal of Statements of Qualification from specialized firms interested in providing services for updating the Huntsville Parks and Recreation Master Plan in Huntsville, TX. The team of planners, landscape architects, architects, engineers, and economic impact analysts will provide all services necessary to update the City’s Parks and Recreation Master Plan to continue guiding the future growth, development and/or redevelopment of Huntsville’s parks and recreation system. The Master Plan will cover the entirety of the City’s existing corporate limit plus immediately adjacent areas within the Extraterritorial Jurisdiction. The Master Plan will meet the guidelines of the Texas Recreation and Parks Account Program administered by the Texas Parks and Wildlife Department.

Background The City of Huntsville’s most recent Parks and Recreation Master Plan was written in 2016 to address a diverse range of needs for parks, facilities and open space in the community. This plan is available on the City of Huntsville website at www.huntsvilletx.gov. The plan has served the City well as a guide for improving parks and facilities, but as with all plans, needs to be updated periodically.

The City of Huntsville has a Parks Department with a Parks and Cemetery Committee consisting of staff members and community leaders.

Huntsville maintains and operates a total of 26 parks, including 70 structures ranging from field houses, restrooms, concession stands, pavilions, community center, aquatics center and a visitor’s center. The parks system includes 183.2 acres of developed park space and a total of 297.6 acres of park space including the undeveloped green space properties and natural park space such as that found at Eastham Thomason Park. The park system also includes approximately 2 miles of multi-purpose trails within City parks.

Objective The Parks Department purpose is to retain a highly qualified consulting firm or joint venture to provide the services described. Those firms or joint ventures who participate in this RFQ process will be referred to as Respondents. The successful firm or joint venture will be referred to as the Park Planner. Respondents with significant experience in parks master planning projects with similar characteristics will be given prime consideration for this project.

Scope of Work The following outline is intended to provide information related to the expected content for the Parks and Recreation Master Plan. Respondents are encouraged to present additional information as they see fit. The Parks and Recreation Master Plan shall, at a minimum, provide the following:

http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/ mailto:lgonzalez@huntsvilletx.gov

Bid # 24-11 Page 6 of 24 Firm Name:____________________________ Initials:________

1. Existing Conditions Assessment:

a. Inventory existing City-owned parks and properties, and joint-use facilities of other entities public and private.

b. Inventory non-city recreation providers with regards to level-of-service (LOS) for programs and facilities, and identify gaps in recreation service that may be best provided by the City.

c. Conduct site assessment of existing pedestrian and bicycle infrastructure to identify recreation and connectivity needs. Seek connections to local and regional trails and open space systems.

d. Identify natural and open space conservation opportunities.

e. Evaluate recreation opportunities provided by local master planned communities.

2. Needs Assessment:

a. Compile and evaluate current and existing demographics, recreation behavior, lifestyle patterns, and recreation trends in the region.

b. Study City’s recreation level-of-service as compared to national, state, and regional standards and current trends in recreation behavior and demand.

c. Conduct a GIS-based walkability and 10-minute walk analysis to identify service gaps with regard to park space and trail connectivity.

d. Evaluate City recreation programs, participation rates, and capacities.

e. Evaluate City Parks and Recreation operations and budget to identify limitations and opportunities for improvement or efficiencies.

f. Sports Complex Feasibility Component: Evaluate and identify the need for a multisport complex/facility, funding options, cost recovery opportunities, and possible economic benefits to the City.

3. Community and Stakeholder Engagement:

a. Reaffirm the goals and objectives for public and City involvement and determine the means and methods by which they will be reached.

b. Prepare a Stakeholder Engagement Plan that establishes audiences, meeting dates and locations, and how the public will be notified or invited to participate.

c. Establish Workshop date(s) for City personnel and officials (and invitees) to gain consensus for vision direction, various departmental and elected official input.

d. Develop evaluation criteria that will become the basis for inclusion in the final document.

e. Assist in identification of potential focus groups (if determined to be advisable).

f. Provide content and assistance for use in web-oriented media.

g. Assist in preparation of content for public relations efforts.

h. Finalize goals statement and process for the project.

i. Collaborate with Parks & Recreation Department and Parks Board as appropriate.

j. Develop and conduct an online recreation survey to identify residents’ preferences and needs for parks and recreation facilities and programs.

k. Report to City Council as directed by Staff.

l. Facilitate meetings and events to identify Community Vision and to seek City Staff, Elected

Officials, Boards, and other City invited participants to offer input regarding a variety of departmental or citywide issues.

4. Priority Recommendations and Implementation Strategies:

a. Conduct prioritization process incorporating results from previous analysis of all phases.

Bid # 24-11 Page 7 of 24 Firm Name:____________________________ Initials:________

b. Develop implementation strategy and quick reference matrix for targeted tasks related to priority projects over the first 3-5 years of the Plan in addition to “triggers” for further implementation of goals based on growth and development.

c. Written narrative summarizing results documenting the process followed by project team, public and City participants.

d. Obtain approval of priorities from Staff, City Council, and, if deemed appropriate, other identified Stakeholders.

5. Conceptual Designs and Opinions of Probable Cost:

The planning process will result in the determination of various community recreation needs which may include renovations or additions to existing parks or new construction of recreational facilities. The selected firm will create conceptual drawings that respond to Plan recommendations for renovations, additions, or new construction. Each concept will include Opinions of Probable Costs (OPCs) to aid decision makers with capital improvements budgets and planning.

a. Early Conceptual Design of Priority Projects

b. Prototypical Concepts for Priority Project Recommendations

c. Opinions of Probable Costs for Capital Investment and Operations/Maintenance

6. Implementation Plan: Recommendations for implementation strategies and benchmarks should be identified in the Plan including potential funding sources, policy recommendations, and phasing strategies if appropriate.

City staff will finalize the scope of work with the selected consultant prior to the contract authorization.

The City is open to suggestions other than those items listed in this document which the consultant believes will be of value in producing a viable Parks and Open Space Master Plan and will have practical applications for day-to-day planning activities.

Evaluation Criteria The City’s selection committee shall conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ. The committee shall analyze each RFQ to determine the overall responsiveness and the respondent’s ability to provide the services as detailed in this RFQ. The adequacy, depth and clarity of the response will influence its evaluation. The committee may select all, some or none of the respondents for interviews. If the City elects to conduct interviews, respondents may be reevaluated based upon the initial scoring criteria. Once a respondent has been chosen, the City will negotiate and submit the agreement to the City Council for approval. The proposal shall be scored according to the criteria and corresponding points noted in this Section.

EVALUATION CRITERIA POINTS

Respondent History and Resources 25

Project Team Experience 30 Methodology and Approach 20

Understanding of Issues and Opportunities 15 Project Schedule 5 Work Samples 5

Bid # 24-11 Page 8 of 24 Firm Name:____________________________ Initials:________

Proposal Format The Respondent shall submit one (1) original signed paper copy and three (3) copies of its response. In addition, the Respondent shall submit one (1) electronic copy (CD or USB), containing a complete copy of Respondent’s submission in a searchable PDF format.

Title Page (1 page) Document title, the name of firm, address, telephone number(s), name of contact person and date.

Tab 1: Letter of Interest This letter shall provide a statement of interest and understanding of the work, cite the individual who will be the primary point-of-contact for matters relating to the submittal (include contact information) and shall be signed by an individual with authority to commit the firm to the project. The letter shall include a narrative description of the strengths associated with the lead firm and consultants.

Tab 2: Table of Contents (1 page) Clearly identify the materials by Sections and Page Number

Tab 3: Respondent History and Resources (25 Points) Provide a brief description of the firm including the number of years the firm has been in existence, the range of professional services, office locations, and staff size. Describe any unique qualifications the firm has related to this project. Provide an organization chart for the team that will perform the work, provide qualifications and expertise of the principals and consultants on the team. Provide information on the proposed Project Manager regarding previously completed Parks and Open Space Master Plans. Identify any sub-contractors and provide their qualifications and identify the services they will provide. Provide any additional information that may be of benefit to the city.

Tab 4: Project Team Experience (30 Points) Provide the name, address, telephone number and email address of a primary contact for at least three (3) municipalities that have utilized similar services from your organization, including the proposed Project Manager, within the last five (5) years, include a brief overview of the work performed and methodologies used.

Tab 5: Methodology and Approach (20 Points) Provide a description of the method and approach to be used in this project. Specifically describe:

● Community engagement strategies, tools, and techniques

● Role of citizens, officials, and staff in the project

● Meeting facilitation tools and techniques

● Any unique techniques that your team has successfully utilized on similar projects.

Tab 6: Issues or Opportunities Facing Huntsville (15 Points) Through submittal of a brief narrative, Respondent shall demonstrate their understating of one unique issues or opportunities facing the City of Huntsville and how these may impact the Parks and Open Space Master Plan.

Tab 7: Project Schedule (5 Points) Provide a detailed proposed schedule for the complete project that meets or exceeds the scope of services as described herein. If respondent expects the project to be completed beyond the initial contract term of November 30, 2024, a detailed explanation should be included.

Bid # 24-11 Page 9 of 24 Firm Name:____________________________ Initials:________

Tab 8: Work Samples (5 Points)

Include a USB with two (2) completed and adopted Parks and Open Space Master Plans completed for other municipalities by the proposed Project Manager.

Tab 9: Required Documents Respondent is to include the signed RFP and complete all required forms provided in the section titled “Required Forms.” Failure to include these forms may disqualify the respondent from consideration.

Respondent must indicate in writing and offer alternative language to any terms and conditions that re n ot feasible. If a response is signed and submitted without including specific identification of all terms and conditions that are not feasible , the City will not negotiate the terms and conditions and reserves the right to commence negotiations with other respondents.

Safety Standards & Accident Prevention With respect to all work performed under this contract, the CONTRACTOR shall:

(1) Exercise every precaution at all times for the prevention of accidents and the protection of persons (including employees) and property.

(2) Maintain at his office or other well-known place at the job site, all articles necessary for giving first aid to the injured, and shall make standing arrangements for the immediate removal to a hospital or a doctor's care of persons (including employees), who may be injured on the job site. In no case shall employees be permitted to work at a job site before the employer has made a standing arrangement for removal of injured persons to a hospital or a doctor's care.

Insurance Requirements The awarded responder shall furnish and keep in full force (at its own cost and expense) the following insurance during the term of this Contract:

a. Commercial General Liability at minimum combined single limits of ($1,000,000 per occurrence and $2,000,000 general aggregate) for bodily injury and for property damages, which coverage shall include products/completed operations at $1,000,000 per occurrence.

b. Commercial Automobile Liability at minimum combined single limits of $300,000 per occurrence for Bodily Injury and Property Damage, including owned, non-owned, and hired vehicle coverage.

All insurance must be written on forms filed with and approved by the Texas Board of Insurance.

Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent.

The awarded responder shall furnish at their own expense to the City of Huntsville, a Certificate of Liability Insurance listing the City as an “Additional Insured” via endorsement. In Description of Operations will need wording similar to: Blanket additional insured is added in favor of the certificate holder with respects to the general liability coverage as required by written contract. Blanket Waiver of Subrogation is added in favor of the certificate holder with respects to workers compensations coverage as required by written contract. Certificate Holder to be: City of Huntsville 1212 Ave M Huntsville TX 77340.

The required insurance must contain a provision that at least thirty (30) days prior notice of cancellation, non-renewal, or material change of said insurance shall be submitted to the city, by the insurance company. The City reserves the right to full, certified copies of all required insurance policies when

Bid # 24-11 Page 10 of 24 Firm Name:____________________________ Initials:________ requested in writing. Insurance will be required prior to purchase order being issued.

Copy of insurance to be supplied prior to award

Bid # 24-11 Page 11 of 24 Firm Name:____________________________ Initials:________

Required Forms

Conflict of Interest

Bid # 24-11 Page 12 of 24 Firm Name:____________________________ Initials:________

Bid # 24-11 Page 13 of 24 Firm Name:____________________________ Initials:________

Certificate of Interested Parties Form 1295

Pursuant to Section 2252 of the Texas Government Code, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested Parties to the local government prior to the execution of the contract. The Texas Ethics Commission (TEC) has adopted a form for the Disclosure of Interested Parties (Form 1295) and has created a website application for business entities to submit the required information.

The City of Huntsville may not enter into a contract that requires the approval of the City Council until the business entity that is a party to the contract files a Form 1295 with the Texas Ethics Commission and the City of Huntsville Purchasing Department.

1. Upon being notified of a bid/recommended award, the award recipient, the business entity, must go the following website: https:///www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and follow the login directions on the website application to complete a Form 1295. It this is a business entity’s first time login on to the website application, the business entity must create a login Username and Password then follow the application’s instructions to complete a Form 1295.

2. The City does not have a Contract ID Number System. Please insert the City of Huntsville’s bid or project number in this box.

3. Once confirmation is received, that the information has been submitted with the Texas Ethics Commission, the business entity MUST print, sign and date Form 1295.

4. Form 1295 must be filed with the Texas Ethics Commission within seven (7) business days of the date of notification of recommended award. The contract will not be presented to City Council until the form has been filed with the Texas Ethics Commission and the City of Huntsville has received Form 1295.

5. In no way does a request for filing of Form 1295 with the Texas Ethics Commission commit the City to any type of award whatsoever.

6. Once the City of Huntsville Purchasing Department receives Form 1295, the Purchasing Department will submit confirmation of receipt through the Texas Ethics Commission website within thirty (30) days.

7. This process must be followed for each contract requiring City of Huntsville Council approval.

8. A Form 1295 cannot be hand written. It must be completed electronically through the Texas Ethics Commission website application.

If you have any questions contact the City of Huntsville Procurement Manager at (936) 291-5495, City Service Center, 448 SH 75 N, Huntsville, TX 77320.

Bid # 24-11 Page 14 of 24 Firm Name:____________________________ Initials:________

Bid # 24-11 Page 15 of 24 Firm Name:____________________________ Initials:________

Israel Verification Form

I, , the undersigned representative of (the “Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter 2271 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2271.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

Date Signature

EXCLUSION FROM CHAPTER 2271 OF THE TEXAS GOVERNMENT CODE

I, ________________________, the undersigned representative of _____________________ (the “Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2271 because the contract in question:

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

☐ will have a value of less than $100,000 that is to be paid wholly or partly from public funds of the governmental entity; or ☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the Company.

Bid # 24-11 Page 16 of 24 Firm Name:____________________________ Initials:________

Iran, Sudan and Foreign Terrorist Organizations Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter 2252 of the Texas Government Code, as amended:

1. will not do business with Iran, Sudan, or any foreign terrorist organization; and

2. will not do business with Iran, Sudan, or any foreign terrorist organization during the term of the contract.

Bid # 24-11 Page 17 of 24 Firm Name:____________________________ Initials:________

Firearm Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter 2274 of the Texas Government Code, as amended:

1. does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

2. will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. “Discriminate against a firearm entity or firearm trade association” means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association.

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐ will be between a governmental entity and a company with fewer than 10 full-time employees, the governmental entity;

☐ will be between a governmental entity and a sole proprietor; or ☐ is an exempt contract under Section 2274.003 of the Texas Government Code.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the Company.

Bid # 24-11 Page 18 of 24 Firm Name:____________________________ Initials:________

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form

I, , the undersigned representative of (the “Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter 2274 of the Texas Government Code, as amended:

1. does not boycott energy companies currently; and

2. will not boycott energy companies during the term of the contract.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

the governmental entity; or ☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the Company.

Bid # 24-11 Page 19 of 24 Firm Name:____________________________ Initials:________

Critical Infrastructure Verification Form

To the extent this proposal relates to critical infrastructure in the State of Texas, I, , the undersigned representative of (the “Company”) do hereby declare, represent, and verify that the Company is not owned by or has the majority of stock or other ownership interest held by or controlled by: individuals who are citizens of China, Iran, North Korea, Russia, or a country designed by the Governor of Texas as a threat to critical infrastructure under Section 2274.0103 of the Texas Government Code as amended (“designated country”); or

1. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or

2. it is not headquartered in China, Iran, North Korea, Russia, or a designated country.

The foregoing representation is made solely to comply with Chapter 2274 of the Texas Government Code, as amended, and to the extent such Section does not contravene applicable federal or State law. As used in the foregoing verification, “critical infrastructure” means a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.

Bid # 24-11 Page 20 of 24 Firm Name:____________________________ Initials:________

Texas Public Information Act Verification Form

“Company”) do hereby acknowledge that the requirements of Subchapter J, Chapter 552, Government Code, may apply to this solicitation, proposal and any resultant contract, and agree that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

Bid # 24-11 Page 21 of 24 Firm Name:____________________________ Initials:________

References

Respondent shall submit with their solicitation the name, address, telephone number, and point of contact of at least three (3) companies for which the respondent has done business within the preceding twelve (12) months.

References may be checked prior to award. Any negative responses received may result in disqualification of the response. (Form is attached for your convenience below)

Reference 1

COMPANY NAME: __________________________________________________________

CONTACT: _________________________________________________________________

ADDRESS: _________________________________________________________________

PHONE #: __________________________________________________________________

Reference 2

COMPANY NAME: __________________________________________________________

CONTACT: _________________________________________________________________

Reference 3

COMPANY NAME: __________________________________________________________

CONTACT: _________________________________________________________________

Bid # 24-11 Page 22 of 24 Firm Name:____________________________ Initials:________

Non-Collusion Affidavit

1. He/she is ____________________________________of___________________________, the responder that has submitted the attached bid/proposal.

2. He/she is fully informed respecting the preparation of contents of the attached bid and of all pertinent circumstances respecting such bid/proposal.

3. Such bid is genuine and is not collusive or a sham bid/proposal.

4. Neither the said responder not any of its officer, partners, owners, agents, representative, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with another responder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from responding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement of collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached bid or of any other responder, of to fix an overhead, profit or cost element of the bid price of the bid price of any other responder, or to secure through any collusion, conspiracy, connivance of unlawful agreement any advantage again the City of Huntsville or any per interest in the proposed contact.

5. In compliance with the specifications in the bid/proposal and quote conditions, I, the undersigned agree to furnish the services upon which prices are offered at the price opposite to each line description to the City of Huntsville within the time specified. By submitting this bid/proposal and attached signature I hereby attest that I have not received nor offered anything of value to any City employee, official, and/or board member in connection with this submitted bid.

6. Advanced disclosures of any information to any particular/potential responder which gives that particular/potential responder any advantage over any other interested responder in advance of the award whether in response to advertising or an informal request for bid/proposal made or permitted by a member of the governing body or an employee or representative thereof, will cause to void that particular responders bid/proposal. Prior to an award any communication with a member of the selection committee or governing board will cause to void that particular responders bid/proposal and the committee member or the governing board member will be rejected from the voting process for that bid/proposal or contract. By submission of this bid/proposal responder attests that no improper communication has occurred resulting in an advantage over any other responder, potential responder, or advance discloser.

7. The price or prices quoted in the attached bid/proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the responder or any of its agents, representative, owners, employees, or parties in interest, including this affidavit.

Signature

Printed Name

Firm Name

Bid # 24-11 Page 23 of 24 Firm Name:____________________________ Initials:________

No-Bid Statement

Parks and Recreation Master Plan Update RFQ NO. 24-11

The City of Huntsville seeks to evaluate the level of competitiveness provided. Please complete this form only if you are not submitting a quote.

Please check the appropriate boxes indicating the factors considered for not bidding.

We Unable to respond to the request for bid or request for proposals by the specific deadline.

Our company does not carry or cannot offer this type of product and service.

Specifications are restrictive, unclear or incomplete. Please explain below

Invitation is suitable, but engaged in other work.

Do not wish to do business with the City.

The purpose of this form is to achieve a maximum participation in the bidding process. Vendor comments are not restrictive to the above described. Please make any statement that may have impacted your ability to bid.

Bid # 24-11 Page 24 of 24 Firm Name:____________________________ Initials:________

Respondents Information

Parks and Recreation Master Plan Update RFQ NO. 24-11

Having read and understood the instructions, terms, conditions and specifications, we submit the following:

Company Name Witness Signature

Date Witness Printed Name

Authorized Representative Signature Telephone Number

Authorized Representative Printed Name Fax Number

Authorized Representative Title Email

Correspondence Address, City, State, Zip Code

Remit Address, City, State, Zip Code

Initial for addendum receipt/acknowledgment.

Please mark N/A if no addendum was issued

Addendum #1 _______________

Addendum #2 _______________

Addendum #3 _______________

Addendum #4 _______________

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED OR MAY BE CONSIDERED NON-RESPONSIVE