ESBD_File_346802_Addendum NO. 1- 24-11 Huntsville Parks Department Parks and Recreation Master Plan Update.pdf

Page 1 of 2 Bid # 24-14

ADDENDUM #1

Title Bid Number Closing Date Issued Date

Bid NO. 24-11 Huntsville

Parks Department Parks and

Recreation Master Plan

Update

24-11

January 30, 2024, at 3:00 P.M.

Central Standard Time

January 22, 2024

TO ALL PROSPECTIVE BIDDERS:

The information contained in this Addendum supersedes information contained in the Contract Documents to the extent indicated. All information contained in the Contract Documents remain in full force and effect unless specifically modified herein. All Respondents shall acknowledge the receipt of the

Addendum in the space provided on this Addendum Form and submit this form with your bid packet.

Failure to do so will result in Respondent disqualification.

The attention of all prospective Respondents is directed to the following modifications for the above referenced project.

Questions and Answers Question No. 1: What is the allotted budget for this Plan?

Answer: The budget is $65,000.00

Question No. 2: Will City staff be available to table at events or be part of in-person outreach and engagement (i.e., host in-person events)? Will City staff support with distribution of the survey and market the engagement events?

Answer: Staff will assist with distributing surveys and advertising for engagement events. Staff will be present at outreach events.

Question No. 3: In regard to concept plan development and OPCC information, will this be for ALL recommendations or a select number like five catalyst projects?

Answer: Determination will be made after receiving public input.

Question No. 4. Should project references be from projects completed within the past 5 years (page eight) or from the past 12 months, as noted on the project references from?

Answer: Last five years.

Question No. 5: Does the City envision any modifications to the Level of Service definitions or scale used in the current Parks Master Plan?

Answer: Need clarification on this question.

City of Huntsville

1220 11th Street

Huntsville, TX 77320

Lucy Gonzalez

Procurement Manager

Telephone: (936) 291-5495

Email: lgonzalez@huntsvilletx.gov mailto:lgonzalez@huntsvilletx.gov

Page 2 of 2 Bid # 24-14

Question No. 6: Has the City conducted a recent survey of users and residents regarding Huntsville’s recreation facilities and needs?

Answer: No.

Question No. 7: If our work samples can be found online, may we provide links only, instead of copying the samples to a USB? If not, please confirm that we can place the work sample documents on the same

USB as the digital copy of the proposal.

Answer: Please include both the link and the digital copy. You can place the work sample documents on the same USB as the digital copy of the proposal.

Question No. 8: Please confirm that the submittal must contain all forms contained in pages 11-24, except the Certificate of Interested Parties Form 1295, for which the instructions (page 13) say to file with the

Texas Ethics Commission once we have been selected to enter into a contract; and not including a

Certificate of Insurance, for which the instructions (page 9) indicate is only for the awarded responder.

Answer: We prefer that you include it, however, you will be given the opportunity to submitted at a later date if you are selected.

Question No. 9: Could you please share the total anticipated consultant budget for this project?

Answer: Please see question No 1.

Please include signed copy of Addendum with submitted Solicitation Packet.

Responder Name: ____________________________________________________________________

Address: ___________________________________________________________________________

Telephone Number: ________________________ ________________________________

Printed Name of Contact

Fax Number: _____________________________

Email Address: ____________________________ ________________________________

Authorized Signature