ESBD_File_346205_Addendum 1 - RFP 2024-P07.pdf
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- Solicitation number
- RFP2024-P07
- Issued by
- Hays County, San Marcos City, Texas
About this file
This document is an Addendum #1 to RFP 2024-P07 for Employee Benefits Financial Consulting Services issued by the Hays County Purchasing Office in Texas. The RFP seeks a qualified and experienced employee benefits financial consultant to advise the County on self-funded and third-party plans for employee health and benefits management. The addendum provides additional information, including responses to 17 questions related to the current benefits plans, such as enrollment numbers, coverage for retirees, wellness programs, costs, and other details. It also includes attachments with additional information on retiree rates, benefit summaries, open enrollment, and funding details.
The RFP covers the County's employee benefits program, including medical, dental, and vision plans. The consulting services are expected to review and provide oversight on the supplemental insurance benefits, such as dental and vision plans. The County has an annual benefits enrollment guide and a $25,000 budget for wellness programs. The County processes payroll internally and will be transitioning its benefits administration system to Employee Navigator in January 2024. There are no plans to add new benefits in 2024. The total annual cost for the medical plan is provided in the attachments.
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Addendum #1 to RFP 2024-P07 Employee Benefits Financial Consulting Services
Issue Date: January 8, 2024
HAYS COUNTY PURCHASING OFFICE
Stephanie Hunt, Purchasing Agent
712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666
512-393-2267 ● purchasing@co.hays.tx.us
January 8, 2024
ADDENDUM #1
RFP 2024-P07 Employee Benefits Financial Consulting Services
Please find attached Addendum #1 to RFP 2024-P07 Employee Benefits Financial Consulting Services.
All questions were answered by Hays County Staff.
Attachments to this addendum:
Questions & Answers Attachment C: PY 2024 Retiree Rates Attachment D: Summary of Benefits and Coverage, 3 healthcare plans Attachment E: Open Enrollment Package Attachment F: 2024 Total Plan Costs Attachment G: 2024 Medical, Dental & Vision Funding Premium
Acknowledge receipt of this addendum by signing and returning this page with your proposal.
Signature
Company Name Date
ADDENDUM #1
mailto:purchasing@co.hays.tx.us
RFP 2024-P07 Employee Benefits Financial Consulting Services
Questions:
1. How many employees elect coverage under the three current medical plans? Kindly segregate enrollment by plan, if possible.
• Plan 1 – 407 Active, 16 CAD, 1 COBRA, 92 Retirees
• Plan 2 – 432 Active, 19 CAD, 39 Retirees, 2 Surviving Spouses
• Plan 3 – 74 Active, 1 CAD, 3 Retirees
2. Does the County extend coverage to retirees 65+ who are Medicare Primary? If so, kindly provide the monthly financial contribution by the County, number of total retirees and dependents and brief plan summary.
• Yes, retirees on the health plan do not have come off the plan at age 65+.
• See Attachment C: PY 2024 Retiree Rates
• 134 retirees as of 12/22/23. Unable to provide number of dependents in a timely manner.
• See attachment D: Summary of Benefits and Coverage, 3 healthcare plans
3. Does the County publish an annual benefit enrollment guide? Or is this the responsibility of the
Consultant?
• The county publishes an annual benefit enrollment guide.
4. Does the RFP’s scope include review and oversight of the Supplemental Insurance benefits?
• Only Dental and Vision plans would be expected to be reviewed as supplemental benefit plans.
5. What wellness related programs does the County currently have?
• Through United Healthcare:
o Behavioral Health Support o TX CPHS (ACES) – Advanced Clinical Engagement Support, including a dedicated team of nurses, Medical Director, pharmacy services.
o Bariatric Resource Services o Quit4Life o Livongo by Teledoc Health – diabetes and hypertension management program that integrates virtual health and personalized and dedicated coaches.
o Tx ACES – a clinical support program that provides market leading chronic condition management solutions.
o OnePass – gym access program, in person or digital fitness partners.
6. What is the budget that the County has typically had for wellness programs?
• $25,000/year from United Healthcare
7. How often does the County Auditor need an IBNR report (annually, semiannually, quarterly)?
• Semiannually
8. Has the County historically solicited stop loss separate from the medical third-party administrator or is that typically bundled with the medical administrator?
• Typically bundled with the medical administrator
9. How many total enrolled employees do you have today, do you have a current employee benefits booklet that you can share?
• See question 1
• See Attachment E: Open Enrollment Package
10. Also, who is your payroll company and Ben Admin system?
• Payroll is processed internally
• Benefits Administration system will convert to Employee Navigator January 2024
11. Are there any new benefits you are also hoping to add to your program in 2024?
• No, there are no new benefits under consideration.
12. How many total Active employees are covered? How many retirees are covered?
• See question 1
13. What is the current overall cost annually for the medical plan (Medical and RX)?
• See Attachment F: 2024 Total Plan Costs
14. What is the Pharmacy cost only annually?
• Aug 2022 – July 2023 $3,881,797
15. What is the total Employee Benefits Budget for the County?
• Medical: $13,936,554
• Dental: $481,278
• Life: $75,673
16. What does the “County” fund per FTE for Employee Benefits?
• See Attachment G: 2024 Medical, Dental & Vision Funding Premium
17. I'm checking in on your RFP and confirming if it is okay for us to share this RFP with our network of vetted and diverse agencies.
• You can share with whomever, they will still be required to follow the guidelines with the solicitation and obtain any documents from the three websites that we post all of our solicitations on.
o BidNet Direct: www.bidnetdirect.com//hayscounty City of San Marcos, Civic Plus Bid Posting: https://www.sanmarcostx.gov/Bids.aspx Electronic State Business Daily: http://www.txsmartbuy.com/sp https://u4966273.ct.sendgrid.net/ls/click?upn=MVBjs-2FbBM6gS39fB13J9AiTj-2B8M1m4IBV1NvYy-2FQ0JnyFLutACNIShaoMURvo-2Fp-2BZMNQ_m1-2B5T0y9KKTFwH14HcV3J1jmttZDWugTDdpI2xF6M-2ByVjHYHq76DQeYtEqYrw7aY-2FOStS8k4rvO72ddmrQoAjmqZIjCcXpiGVP4SWBBQX7H03b7eY7Q77vacdsRId5yHITSqQL4pFBctCqKIYxtQmGbjf8RMmjdxo8a0aOP-2FTGpi8GdmZHUmP5T32PWKSO4-2FwR9iBl0i2v3WiWFfmOJ5AaRy7qWod-2F8qt3MYxEZSCdJY4JWz-2BPBSIrjMrvpwisg0 https://www.sanmarcostx.gov/Bids.aspx http://www.txsmartbuy.com/sp
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