ESBD_File_345827_CMR RFQ Section 1 - General Information & Requirements.pdf

Section 1 – General Information & Requirements FY2024-RFQ-HC-00084 1

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGER-AT-RISK

THE UNIVERSITY OF TEXAS SOUTHWESTERN

MEDICAL CENTER

William P. Clements Jr. University Hospital – Harold C. Simmons Comprehensive Cancer Center

Radiation Oncology Building in Fort Worth

RFQ No.: FY2024-RFQ-HC-00084

SECTION 1 – GENERAL INFORMATION & REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas Southwestern Medical Center is soliciting statements of qualifications (“Qualifications”) for selection of a Construction Manager at Risk firm for William P. Clements Jr. University Hospital – Harold C. Simmons Comprehensive Cancer

Center Radiation Oncology Building in Fort Worth (Radiation Oncology Building in Fort Worth) and FY2024-RFQ-HC-00084 (“Project”), in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications.

1.1.1 This Request for Qualifications (“RFQ”) is the first step (STEP 1) in a three step process for selecting an Architect/Engineer firm. The RFQ provides the information necessary to prepare and submit Qualifications for consideration and initial ranking by the Owner. Based on the initial ranking, the Owner may select up to five (5) of the top ranked qualified respondents to attend Interviews in the second step of the process.

1.1.2 In the second step (STEP 2) of the process, Request for Proposal (“RFP”) the “most” qualified respondents will be requested to submit a proposal in response to an RFP. Upon receipt of responsive proposals, the “most” qualified respondents will be requested to attend a virtual interview with the Owner to confirm the Proposal submittal and answer additional questions.

The Owner will then rank the remaining respondents in order to determine the “top” respondent(s).

1.1.3 In the third step (STEP 3) of the process, the top two respondents will meet with the Executive

Evaluation Panel to provide further clarification of responses from Steps 1 & 2 and answers to additional questions. The owner will then rank the final respondents in order to determine the

“top” respondent.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter

552.001, et seq.) after the solicitation is completed.

1.2.1 The Owner strictly complies with all statutes, court decisions, and opinions of the Texas

Attorney General with respect to disclosure of RFQ information.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the

Owner’s Standard Construction Management at Risk Agreement, a copy of which can be found in the Questions section of this RFQ in the Procurement Portal.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted by the Owner as on the UTSW

Procurement Portal. It is the responsibility of all respondents to obtain this information in a timely https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UTSWMC

Section 1 – General Information & Requirements FY2024-RFQ-HC-00084 2 manner. All such changes issued by the Owner before responses are due are part of the RFQ, and respondents shall acknowledge receipt of and incorporate each change in its Qualifications.

1.4.1 Respondents shall consider only those clarifications and interpretations to the Bidding

Documents and answers to questions that are published in the Procurement Portal.

Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Proposals.

1.4.2 The point-of-contact may submit questions electronically via the Q&A Board located within the Procurement Portal where the solicitation is posted.

1.5 SUBMISSION OF QUALIFICATIONS:

1.5.1 Complete and submit all RFQ specifications and requirements via the Questions Section in the

Procurement Portal.

1.5.2 A HUB Subcontracting plan will be required for submission via the Questions Section in the

Procurement Portal. The HUB Subcontracting Plan required as part of an RFQ submission is will only incorporate work performed during the Pre-Construction Phase of the project.

1.5.3 The Owner will not under any circumstances consider Base Proposals, Qualifications, Alternates, or Hub Subcontracting Plans that are received after the Close Date. The Owner will not accept Proposals submitted by in-person delivery, mail, telephone, Email or Fax.

1.5.4 Properly submitted Base Proposals, Qualifications or HUB Subcontracting Plans will not be returned to the respondents.

1.5.5 After the HUB Subcontracting Plans are received and confirmed by the Owner, the names of the respondents who properly submitted Qualifications will be read aloud.

1.6 EVALUATION OF QUALIFICATIONS: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. All properly submitted Qualifications will be reviewed, evaluated, and ranked by the Owner. The top five or fewer ranked respondents may be selected by the Owner to participate in step two of the selection process.

1.6.1 Qualifications shall not include any information regarding respondent’s fees, pricing, or other compensation. Such information will be solicited from firms qualified by the Owner to participate in step two of the selection process.

1.6.2 The selection process will involve two separate and sequential steps. Step I will be a selection of up to five (5) of the “most qualified” respondents based on Step I criteria. Step II will identify the respondents selected from Step I and will request the selected respondents to prepare and submit additional information based upon Step II criteria. Step II will be a selection of up to two (2) of the “top” respondents based on Step II criteria. Step III will identify the respondents selected from Step II and will request the selected respondents to prepare and submit additional information based upon Step III criteria. Step III will be a selection of the

“top” respondent based on Step III criteria.

1.7 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Qualifications based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to

Section 1 – General Information & Requirements FY2024-RFQ-HC-00084 3 divide the Project into multiple parts, to reject any and all Qualifications and re-solicit for new

Qualifications, or to reject any and all proposals and temporarily or permanently abandon the

Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

1.8 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Qualifications in response to this RFQ, respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the Owner.

1.9 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFQ process shall be at the sole risk and responsibility of the respondent. Respondents submit Qualifications and Proposals at their own risk and expense.

1.10 PROJECT SITE WALK-THROUGH: A guided tour of the Harold C. Simmons Radiation Oncology

Building Annex (EF) will be conducted on the date provided below. This may be the only opportunity for potential respondents to view a reference project site before the submittal of

Qualifications. There will not be a site walk arranged at the actual site of the Moncrief Cancer

Center in Fort Worth. Please note that other than a ground floor connector, there is no other direct interface with the existing facility currently planned.

To attend the walk-through, you must email the RFQ point of contact referenced below and

RSVP before the deadline below.

Deadline to RSVP:

January 2, 2024 at 4:00pm central time

Email John Ihnfeldt to RSVP at John.Ihnfeldt@UTSouthwestern.edu

Pre-Submittal Meeting and Walk-Through Date & Location:

January 5, 2024 at 3:30 pm

*See Campus Map for Meeting and site tour location and parking options (included in

Prerequisites section).

The University of Texas Southwestern Medical Center – East Campus

Harold C. Simmons Radiation Oncology Building (EC) & Annex (EF)

2280 Inwood Road, Dallas, TX 75390

*Meet in the Gold Conference Room #EC3.130 in the Harold C. Simmons Radiation Oncology

Building (EC)

1.11 PUBLIC OPENING: A public opening and reading aloud of names of firms who successfully submitted a response to the Request for Proposal (“RFP”) in Step II. This will be conducted virtually.

Meeting information is provided below. Time and Date subject to change with notice.

February 23, 2024 at 2:00pm CST

Microsoft Teams meeting

Join on your computer, mobile app or room device

Click here to join the meeting mailto:John.Ihnfeldt@UTSouthwestern.edu https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjA0YWY0MjEtMTE1Yi00YzA1LTk1ZmYtOGZlODljMzg2ZjMy%40thread.v2/0?context=%7b%22Tid%22%3a%229d418695-71ac-4c31-b5b2-c196c8ec3c8a%22%2c%22Oid%22%3a%22f7e7bab9-a763-4dd4-b03e-a9b0bbb9a665%22%7d

Section 1 – General Information & Requirements FY2024-RFQ-HC-00084 4

Meeting ID: 275 807 012 65

Passcode: mEGMDB

Download Teams | Join on the web

Or call in (audio only)

+1 469-208-1505,,478889900# United States, Dallas

Phone Conference ID: 478 889 900#

Find a local number | Reset PIN

Learn More | Meeting options

1.12 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.) The Owner will contract only with the individual firm or formal organization that submits a Qualification.

1.13 HISTORICALLY UNDERUTILIZED BUSINESSES SUBMITTAL REQUIREMENTS: It is the policy of The University of Texas System, and each of its component institutions, to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses

(HUB) in all contracts. Accordingly, the Office of Capital Projects (OCP) has adopted Exhibit H, Policy on Utilization of Historically Underutilized Businesses (See attached). The Policy applies to all contracts with an expected value of $100,000 or more. If it is determined that subcontracting opportunities are probable, then a HUB Subcontracting Plan is a required element of the

Qualifications. Failure to submit a required HUB Subcontracting Plan will result in rejection of the

Qualifications.

1.13.1 STATEMENT OF PROBABILITY

The University of Texas Southwestern Medical Center has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, a HUB

Subcontracting Plan (HSP) is required as a part of the respondent's Qualifications. The respondent shall develop and administer a HSP as a part of the respondent's Qualifications in accordance with the OCP Policy on Utilization of Historically Underutilized Businesses

(HUB), Exhibit H.

1.13.2 Refer to Exhibit H, Policy on Utilization, Historically Underutilized Business (attached) and the Summary of Requirements for a detailed list of attachments required with the

Qualifications.

1.13.3 The “Statement of Probability” determines the probability for subcontracting opportunities.

This determination will clarify which attachments, detailed in the HSP template provided in the Questions section of the RFQ, will be required to be completed and returned.

1.14 SALES AND USE TAXES: Texas Tax Code Section 151.311provides that certain tangible personal property incorporated into realty or consumed at the jobsite in the performance of a contract for an improvement to realty for certain exempt entities, including The University of Texas System, are exempt from state sales tax. Section 150.311 also provides that certain otherwise taxable services performed at the jobsite are exempt from taxes on University of Texas System projects. It is the responsibility of the Respondent to incorporate allowable tax savings into its Proposal.

1.15 CERTIFICATION OF FRANCHISE TAX STATUS: Respondents are advised that the successful

Respondent will be required to submit certification of franchise tax status as required by State Law

(H.B. 175, Acts 70th Leg. R.S., 1987, Ch. 283, p. 3242). The contractor agrees that each subcontractor and supplier under contract will also provide a certification of franchise tax status.

https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+14692081505,,478889900# https://dialin.teams.microsoft.com/049c0beb-3edd-4346-be11-e51059f57ed9?id=478889900 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=f7e7bab9-a763-4dd4-b03e-a9b0bbb9a665&tenantId=9d418695-71ac-4c31-b5b2-c196c8ec3c8a&threadId=19_meeting_ZjA0YWY0MjEtMTE1Yi00YzA1LTk1ZmYtOGZlODljMzg2ZjMy@thread.v2&messageId=0&language=en-US

Section 1 – General Information & Requirements FY2024-RFQ-HC-00084 5

1.16 REQUIRED NOTICES OF WORKERS' COMPENSATION INSURANCE COVERAGE: The

Texas Workers' Compensation Commission has adopted a new rule, 28 TAC, sec. 110.110, relating to REPORTING REQUIREMENTS FOR BUILDING OR CONSTRUCTION PROJECTS FOR

GOVERNMENTAL ENTITIES. The rule applies to all building or construction contracts advertised for bid on or after September 1, 1994. The rule implements sec. 406.096, Texas Labor

Code, which requires workers' compensation insurance coverage for all persons providing services on a building or construction project for a governmental entity. The requirements of the rule are set forth in Article 6 of the Uniform General Conditions.

1.17 PREVAILING MINIMUM WAGE RATE DETERMINATION: Respondents are advised that the

Texas Prevailing Wage Law will be administered in accordance with the policies and procedures set forth in the U. T. System document, entitled "Prevailing Wage Guidelines." A copy is attached to the Special Conditions. The penalty for violation of prevailing wage rates has been increased from

$10.00 per underpaid worker per day or portion thereof to $60.00.

1.18 DELINQUENCY IN PAYING CHILD SUPPORT: Under Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the award of or payment for the Project and acknowledges that any agreement may be terminated and payment may be withheld if this certification is inaccurate.