ESBD_File_343734_23-13_TTU Junction- Wildlife Disease and Deer Research Facility and Llano River Conservation Center_DP RFQ_2023.11.27.pdf

Texas Tech University System DP RFQ

Revised 05/19/2023 Design Professional Services Request for Qualifications 1 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

REQUEST FOR QUALIFICATIONS

DESIGN PROFESSIONAL SERVICES

(Base Services) Stage One: Programming and Schematic Design

(Optional Services) Stage Two: Design Development, Construction Documents, and Construction Administration

FOR

Wildlife Disease and Deer Research Facility and Llano River Conservation Center

FP&C Project Number 23-13

Texas Tech University

Junction, Texas

DEADLINE FOR SUBMISSION OF QUALIFICATIONS

4:00 PM CT, January 3, 2024

Facilities Planning and Construction Texas Tech University System

Box 42014 Lubbock, TX 79409

Phone: 806-742-2116

The Texas Tech University System is an Equal Opportunity Employer and encourages all Historically Underutilized Businesses to participate.

Design Professional Services Request for Qualifications 1 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

Article 1. Request For Qualifications for Design Professional Services

1.1 The Texas Tech University System (Texas Tech) seeks Statements of Qualifications for Design Professional (DP) Services from interested firms for the Project described below. The successful firm will contract directly with Texas Tech and will work cooperatively with Texas Tech and other Project Team members to successfully provide the professional services requested and complete the full scope of the Project within the Project budget and on schedule.

1.2 This Request For Qualifications (RFQ) provides information on the Project, the minimum scope of Design Professional Services required, and information to aid in preparing responses to this RFQ.

All inquiries regarding this Project and RFQ must be in writing and must be submitted to the Program Director listed below in sufficient time to allow Texas Tech to respond.

1.3 Texas Tech will evaluate the inquiries, determine whether an Addendum is required, and issue an appropriate response. All questions, responses, and additional information will be included in an Addendum, which will be posted to the State of Texas Electronic State Business Daily (ESBD) website/e-Builder Bid Portal. It is the responsibility of all interested companies to periodically check the website posting for revisions: http://www.txsmartbuy.com/sp or check the e-Builder Bid Portal.

Google Chrome is the recommended browser for accessing these websites.

1.4 Texas Tech will rank the respondents in the order in which they were evaluated to provide “best value” for Texas Tech based on the published selection criteria and on the ranking evaluations.

Interviews of DP firms may follow at Texas Tech’s option.

1.5 All firms who would like access to any buildings on the Texas Tech campus are to contact the Program Director listed below prior to visiting the campus. Questions directed to other Texas Tech officials or other agencies except as outlined in Article 8 will receive neither consideration nor a response.

1.6 Facilities Planning and Construction (FP&C) is not responsible for the accuracy or comprehensiveness of information provided by other Texas Tech officials or other agencies.

Firms should not rely on information obtained from sources other than the Program Director listed below.

1.7 Texas Tech reserves the right to waive any or all formalities. This RFQ does not commit Texas Tech to select a respondent or to award a contract to any respondent. Texas Tech reserves the right to accept or reject, in whole or in part, any proposal it receives pursuant to this RFQ.

Submissions which are qualified with conditional clauses or alterations or items not called for in this RFQ, or irregularities of any kind, are subject to disqualification by Texas Tech at its option. If Texas Tech receives fewer than three (3) responses, Texas Tech has the right to reissue this RFQ in order to gain additional respondents.

1.8 Proposals and any other information submitted by respondents shall become the property of Texas Tech.

Article 2. Project Information

Project: Wildlife Disease and Deer Research Facility and Llano River Conservation Center

Project Number: 23-13

Institution: Texas Tech University

Location: Junction, Texas http://www.txsmartbuy.com/sp

Design Professional Services Request for Qualifications 2 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

Texas Tech Program Director: Denise Hostick (email: denise.hostick@ttu.edu)

Project Budget: $ 6,400,000.00

Project Scope: Texas Tech University System and Texas Tech University strive for excellence in research, education and community engagement in natural resource management, watershed protection, ecological restoration, environmental conservation, range and wildlife management, invasive species, and zoonotic diseases. Acquired in 1971, the Texas Tech Center at Junction is home to the Llano River Field Station (LRFS) and Outdoor Learning Center (OLC).

Currently, the Texas Tech Center at Junction encompasses 411 acres and 31 buildings. In 2022, the center received funding approval for new construction and renovation on the campus through the Texas legislature under the SB 52 Capital Construction Assistance Projects CCAP funding. The proposed facilities and renovations are outlined below. Please note that the new construction facility names identified in this study are proposed only and will be evaluated further as the project progresses.

A. Wildlife Disease and Deer Research Facility (WDDRF) - Additional areas of ungulate research and innovation will generate interests of shared stakeholders and local communities. Among those stakeholders are federal and state agencies, municipalities, universities, K-12 schools, landowners, and other local groups who share expertise, planning and resources. This facility will provide much needed laboratory space, including equipment, for researchers working on a variety of studies related to wildlife disease throughout the region.

This WDDRF facility will serve as the regional centerpiece for wildlife and wildlife disease research where Chronic Wasting Disease (CWD) and other wildlife diseases exist. An expansion of the available laboratory facilities devoted to wildlife research will expand research programs on deer physiology, growth, nutrition, ecology, disease surveillance, with continued use and development of disease biomarkers, and disease therapy development with TTU faculty in the Department of Natural Resource Management, and the Davis College of Agricultural Sciences and Natural Resources, the School of Veterinary Medicine, the Museum of Texas Tech University, the Department of Biological Sciences , The Institute of Environmental & Human Health, and TTU Health Sciences Center. This facility will support and expand groundbreaking and impactful research and surveillance in a region with the greatest deer density in the United States.

1. The proposed lab facility is estimated to be between 1,000 and 1,500 GSF.

2. The lab facility will be a standalone facility on the main Junction campus for 1-2 researchers which would include open lab research, storage, custodial space with a floor sink, a room for an autoclave, and ante room to be used by graduate students.

TTU would like to review the cost and construction benefits of either a lab constructed on site in place, or a modular lab brought in with utilities connected on site.

3. The research/lab space has several requirements:

a. BSL2 compliant as per Centers for Disease Control (CDC) requirements stated in the current edition of Biosafety in Microbiological and Biomedical Laboratories (BMBL);

b. Lab should be negatively pressured and monitored to alert the appropriate personnel if the space goes into a positive pressure state;

c. Chemical fume hood;

d. Autoclave;

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e. Lab ice machine, lab glass washer, space for up two (2) ultra-low (80-degree) freezer with storage racks, laboratory freezer (-20 degree) 22SF, double door lab refrigerator, lab bench with overhead utility service panel, portable undercounter storage, counter space for: microscopes, thermocycler, spectrophotometer, centrifuge, sink, ultra-pure water polisher, biosafety cabinet (no ducting/exhaust), waste storage, safety shower/eyewash, storage shelving, cylinder rack, lab tables and chairs, and access to reverse osmosis or deionized water.

4. The lab should be equipped with a Vaisala freezer monitoring system (this system is used in other labs at TTU).

5. The flooring in the main lab area should be slip resistant epoxy, sealed concrete, or other laboratory appropriate flooring product as per TTU standards.

6. TTU Environmental Health and Safety anticipates that the cleaning waste for the lab can be discharged into the sewer system such as the mop sink in a custodial space.

7. A single occupancy restroom will be required and can be shared space with the custodial space if code permits.

8. The storage space will house field equipment, gases, and ancillary equipment.

B. Llano River Conservation Center (LRCC) – The mission of the Llano River Conservation Center (LRCC) is to encourage education and community engagement in natural resource management, watershed protection, ecological restoration, environmental conservation, range and wildlife management, invasive species, and zoonotic diseases in the Central Texas Hill Country. The current campus facilities no longer meet the anticipated needs for research, engagement, and educational programs.

With the proposed facility, the campus and its mission will continue to grow and provide resources to the university and the community. The LRCC will house a multi-purpose conference facility, teaching and specimen storage, teaching areas, catering/food prep area, and offices. The multiuse center will be able to accommodate a minimum 200-person capacity for meetings or events. Anticipated gross square footage will be in the range of 7,000 to 7,500 SF.

1. Proposed facility should provide two primary types of space:

a. Conference center – 200-person to 250-person occupant space with flexible seating in auditorium layout (no tables) with options for flexible spaces to be assembled with tables and chairs. No fixed seating will be considered due to the limited flexibility of such installations.

b. Teaching space – one or two 25-30 capacity (minimum) classrooms or meeting spaces.

2. Modular walls could provide flexible space by dividing the area and allowing the conference space to also serve as larger lecture halls or a large conference space.

Areas for 75-100 attendees would be ideal for various events.

3. These state-of-the-art meeting facilities will need an AV set up, speaker areas, access to restroom facilities, and food service/catering facilities.

a. The AV equipment should be capable of distance education functions and other possible meeting or broadcast functions. The setup should provide for multiple screens, speaker podium, and zoned areas for multiple presentations to be simultaneously broadcast or presented. Lastly, the AV setup should be low maintenance and simple to operate. The AV design specialist should consider that the facility is remote in the Texas Hill Country. Additional information regarding data service is provided in the Telecommunications section of Design Criteria found later in this document.

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b. Restroom access should be easily accessible to all occupants during various events without causing any disruption.

c. Food service areas should be set up similar to a catering kitchen with sink, food warming, and cold storage. Food prep will be handled in another facility on the campus.

4. Storage for the facility will be required to address several needs.

d. Furniture storage should be designed to handle chairs and tables for various event set ups.

e. Additional storage space will be needed to allow for storage and cleaning of collection gear and other equipment.

f. The LRCC will need cabinets to house teaching collections.

5. Exterior teaching space is requested with an open area for attendees. The area should include protection from the sun and rain and lighting for after-hours classes/events. The exterior space could be an extension of one end of the facility, but the design professional can evaluate various options. This teaching space may be considered as an add alternate as budget allows.

6. Exterior lighting considerations for the parking and facility areas should consider the flexibility to dim/darken for special astrologic viewing events.

7. Utilities for the facility.

8. The location(s) of future additions to the center should be considered during final site evaluation so the future expansions are not within flood prone areas and future parking can be accommodated.

9. The primary entrance to the facility should be a main focal point to draw interest as visitors arrive at the campus and facility. The entrance may also serve as the welcome point for the facility and serve as a reception/gathering area during various events.

10. Exterior appearance and façade should pay homage to the existing campus and the region. Large timber accent applications with rock features may be considered, but cost is also a consideration. Metal cladding or PEMB may also be an option for consideration during the design process. Please note that the functionality of the new facility is a priority.

11. New permeable (not concrete or asphalt) parking will be included with ADA access.

Functions of the new facility may be wide in scope and nature. The facility may be used for various conferences, educational events, Intersession classes, or various other gatherings. For example, in 2024 several astrological events are scheduled to occur, and infrastructure elements will be required.

The proposed Total Project Budget is $1.5M (for the WDDRF) and $4.9M (for the LRCC) for a total of $6.4M.

2.1 All communications relating to this RFQ must be submitted in writing by the date indicated in the schedule of events through the e-Builder Bid Portal or by email to the Program Director. Questions, answers, and Addenda issued related to this RFQ, if any, will be posted on the State of Texas Electronic State Business Daily (ESBD) website/e-Builder Bid Portal. Only those responses to questions made by formal written Addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

2.1.1 NOTE: It is the responsibility of the respondent to review the ESBD website/e-Builder Bid Portal and acknowledge all posted Addenda. For any problems encountered with the ESBD website/e-Builder Portal, contact Ms. Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu.

mailto:alexis.henry@ttu.edu

Design Professional Services Request for Qualifications 5 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

2.2 Except as provided in this RFQ and as otherwise necessary for the conduct of existing Texas Tech business operations, respondents are expressly and absolutely prohibited from engaging in communications with Texas Tech personnel who are involved in any manner in the drafting of this RFQ, in the review or evaluation of the submission, in selection of a firm, or negotiation or formalization of a contract. If any respondent engages in conduct or communications that Texas Tech determines is contrary to the prohibitions set forth in Article 3, Texas Tech may at its sole discretion, disqualify the respondent and remove the submission from consideration.

Article 3. Response Information

3.1 Responses are due: 4:00 PM CT, Wednesday, January 3, 2024

Upload access will be denied after submission deadline. Proposals submitted without a signed Attachment A will be disqualified.

3.2 Response Submittal: Upload PDF response, inclusive of Attachment A, “Form of Proposal,” via the e-Builder Bid Portal. For document upload guidelines, refer to the “Instructions for e-Builder Bid Response Process” document accessible from both the ESBD website and the e-Builder Bid Portal.

3.3 Respond to: Alexis Henry

Contract Administrator Texas Tech University System Facilities Planning & Construction

3.4 Tentative Schedule:

Issue RFQ Monday, November 27, 2023

Pre-Response Meeting Monday December 11, 2023 @ 1:00 PM CT

Written Inquiries Due Friday December 15, 2023, 11:00 AM CT

Responses to Inquiries Posted Tuesday December 19, 2023, 5:00 PM CT

Responses to RFQ Due Wednesday, January 3, 2024, 4:00 PM CT

RFQ Short List Firms Selected Monday January 15, 2024, 5:00 PM CT

Short List Firms Interviewed January 24-25, 2024

Firm Selection January 29, 2024

3.5 Texas Tech reserves the right to modify this schedule as required. Consult the Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/sp / e-Builder Bid Portal for Addenda and schedule updates.

3.6 Pre-Response Meeting: Monday, December 11, 2023, 1:00 PM CT

TTU Center at Junction Campus

Cafeteria Building

254 Red Raider Ln.

Junction, Texas 76849

3.7 Instructions for Online Meeting: See the link below for the Project #23-13 WDDRF and LRCC Design Professional Pre-Response Meeting.

http://www.txsmartbuy.com/sp

Design Professional Services Request for Qualifications 6 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

Design Professional Pre-Response Meeting

Monday, December 11, 2023 @ 1:00 PM CT at:

Microsoft Teams meeting

Join on your computer, mobile app, or room device

Click here to join the meeting Meeting ID: 259 304 669 193

Passcode: kHsc4V

Download Teams | Join on the web

Learn More | Meeting options

3.8 All Responses should be clearly identified with the Project Name and Project Number and should not exceed fifty (50) pages electronically, exclusive of requested Project lists, the HUB Subcontracting Plan (if required), and attachments. All responses must be uploaded to the e-Builder Bid Portal, accessible via the ESBD website, by the date and time indicated in the posting to be considered. For issues with accessing the ESBD website, contact Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu for the e-Builder Bid Portal direct link.

3.9 All Design Professional firms responding to this RFQ must submit complete responses to the information requested in this section and must note any exceptions to any information contained or requested in the RFQ. Responses will be evaluated based upon the selection criteria listed below.

3.10 With few exceptions, an individual is entitled, upon request, to be informed about the information that a state governmental agency collects about the individual. The individual is entitled to receive and review the information and the individual is entitled to have a state governmental body correct information that is incorrect.

Article 4. Minimum Required Design Professional Services

The Design Professional will be responsible for the Base Services listed below and, if awarded, any or all Optional Services.

4.1 All design services, relative to specific discipline scopes of Work, are required to be supervised by an architect, engineer, interior designer, or landscape architect currently licensed in the State of Texas. All Construction Documents issued for construction purposes are required to bear the valid seal of the licensed architect, engineer, interior designer, or landscape architect of record in accordance with the Texas Architectural Practice Act and Texas Administrative Code.

4.2 The Design Professional shall be part of a collaborative high-performance team to program, design, and participate in the construction process for this project.

4.3 Base Services (Stage One)

4.3.1 Programming Phase Services

4.3.1.1 The Programming Phase shall produce a document describing gross facility areas, space requirements, approximate assignable areas, spatial relationships, room data sheets which include all furniture, fixtures, and equipment (FFE), all interior design, and adjacencies.

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Design Professional Services Request for Qualifications 7 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

4.3.1.1.1 This comprehensive document will provide a narrative of the program as well as the tabular data and illustrations required to fully describe the program and its components.

4.3.1.1.2 The Design Professional will also develop a preliminary Project budget and schedule.

4.3.2 Schematic Design Phase Services

4.3.2.1 The Schematic Design Phase shall include development of the Project Site plan, floor plans, all FFE, all interior design and elevations and selection of all building systems.

4.3.2.2 Schematic Design documents shall completely describe and depict Project requirements in sufficient detail to allow approval by the TTUS Board of Regents and the Texas Higher Education Coordinating Board (THECB).

4.3.2.3 The Design Professional and Construction Manager, in coordination, shall update the preliminary Project budget and schedule.

4.3.2.4 See attached FFE Manual for important information.

4.4 Optional Services (Stage Two)

4.4.1 Design Development Phase Services

4.4.1.1 The Design Development Phase shall produce documents that: define and describe the size, character, and location of all facility systems, components, and interior finishes; satisfy program and FFE requirements, including furniture and specialized equipment layouts; comply with the Campus Master Plan; TTUS FP&C Building Design Standards; and comply with all applicable codes and regulations.

4.4.1.2 The Design Professional shall submit samples of proposed interior finishes and formally present proposed finish selections to the Owner for review and approval.

4.4.1.3 The DP will also develop the opinion of probable construction cost to verify that the Project remains within the established budget.

4.4.2 Construction Document Phase Services

4.4.2.1 The Construction Document Phase shall result in a comprehensive set of Construction Drawings and Specifications, in sufficient detail for procurement of construction services and construction of the Project including the preparation of a Storm Water Pollution Prevention Plan (SWPPP).

4.4.2.2 Construction Drawings, as referenced in 2.3.2.1, shall be generated and produced to the minimum level of development (LOD 350) relative to the current version of BIMForum standards.

4.4.2.2.1 The REVIT model element or family is to be graphically represented within the model as a specific system, object, or assembly in terms of quantity, size, shape, location, orientation, and interface with other building systems, assemblies, and architecture.

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4.4.2.2.2 Parts necessary for coordination of the model element or family with nearby or attached systems, architecture, elements, or families, are modeled to clearly convey the design intent. These parts will include such items as supports and connections or components designed by other disciplines.

4.4.2.2.3 The quantity, size, shape, location, and orientation of the element or family as designed can be measured directly from the model without referring to non-modeled information such as notes or dimension callouts.

4.4.2.2.4 Non-graphic information may also be attached to the model.

4.4.2.3 The Design Professional shall work with the Owner and selected Construction Manager to review and validate the preliminary Guaranteed Maximum Price

(GMP).

4.4.2.4 The Design Professional shall commit to revising the design (scope, materials, finishes, etc.) to the extents required during this phase of services to bring the design in line with the allocated construction budget and avoid extensive value engineering efforts.

4.4.2.5 The Design Professional shall assist in preparing appropriate procurement packages and respond to Contractor and Subcontractor questions during the procurement process.

4.4.2.6 The Design Professional shall complete all FFE documents including furniture plans, specifications, interior finish schedules, selection of artwork and installation plans (if required), FFE bid solicitation and award, and preparation of FFE procurement documents for Texas Tech.

4.4.2.6.1 The Design Professional will work with the FP&C Interiors Project Assistant to coordinate FFE ship dates and acknowledgements, FFE pre-installation meeting(s), FFE installation(s), and complete and track FFE Punchlists to completion. Please see Attachment C, the FFE Manual, for more details and a description of the FP&C FFE selection and procurement process.

4.4.3 Construction Administration Phase Services

4.4.3.1 The Construction Administration Phase shall include, but not be limited to:

reviewing value engineering proposals; quality assurance and quality control (QA/QC) construction Site inspections and preparation of reports; verifying materials and installation meet the requirements of the Contract Documents and FP&C design and building standards; reviewing and approving Construction Manager’s submittals and Pay Applications; responding to Requests for Information (RFI) under the Texas Public Information Act or other law;

processing Change Orders; conducting a final inspection; assisting in correction of Punchlist deficiencies; assisting with Project acceptance and Agreement Close Out activities; preparing and provisioning the Record Drawings based on the Construction Manager’s input in the current version of AutoCAD or REVIT;

assisting in resolving warranty issues; and conducting post acceptance inspection.

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4.4.3.2 The Design Professional shall date stamp Pay Applications upon receipt and approve or reject all Construction Manager’s Pay Applications within five (5) working days of receipt.

4.4.3.3 The Design Professional shall coordinate move management, furniture, and artwork installation, Punchlist generation and inspection, and final acceptance.

4.4.3.4 The Design Professional shall submit to the State Energy Conservation Office (SECO), upon completion of the Issue For Construction (IFC) Construction Documents, signed, sealed, and certified compliance documentation utilizing COMcheck software indicating compliance of the design with the current SECO adopted energy code.

4.5 Other Services

4.5.1 Commissioning/TAB

4.5.1.1 Assist the Commissioning Agent in the development and implementation of a Project commissioning plan that includes the appropriate reviews, tests, and inspections at critical points in the design and construction process.

4.5.2 The Design Professional will assist the Texas Tech University System Director of Public Art for coordination and installation of the public artwork.

4.5.3 The selected landscape architect(s) will have an opportunity to collaborate with the public artist for the Project.

4.6 The Design Professional will furnish all labor, services, supplies, materials, and equipment required to complete the work in accordance with this RFQ.

4.7 American Iron and Steel

4.7.1 To the extent an Agreement relates to a Project as defined in Texas Government Code §2252.201(5) (a project to construct, remodel, or alter a building, structure, or infrastructure; to supply material for such a project; or to finance, refinance, or provide funds for such a project), and no exemption in Texas Government Code §2252.203 applies, any iron or steel product produced through a manufacturing process and used in the project that is the subject of an Agreement must be produced in the United States (as defined in Texas Government Code §2252.201(4).

4.8 Compliance with Texas Government Code § 2274.002

4.8.1 The Design Professional verifies it 1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and 2) will not discriminate during the term of the Contract against a firearm entity or trade association.

4.9 Computer/Internet Requirements

4.9.1 The Design Professional and its consultants shall provide their personnel assigned to this Project with access to personal computers and the internet on a daily basis.

4.10 Conflict of Interest

4.10.1 The Design Professional affirms that, to the best of its knowledge, no actual or potential conflict exists between its family, business or financial interests and the Design

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Professional’s services under this Agreement, and that it shall immediately inform Texas Tech regarding any possible conflict of interest that may arise.

4.10.2 The Design Professional further affirms that it shall not hire any officer or employee of Texas Tech to perform any service covered by this Agreement.

4.10.3 If the design services are to be performed in connection with a federal contract or grant, the Design Professional shall not hire any employee of the United States Government to perform any service set forth in this Agreement.

4.11 Discrimination

4.11.1 The Design Professional shall not discriminate against an employee or applicant for employment with respect to hiring, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, veteran status, sex, or disability. Breach of this covenant may be considered a material breach of the Agreement.

4.12 Employment

4.12.1 Pursuant to Texas Government Code § 669.003, the Design Professional certifies that it does not employ, or has disclosed its employment of, any former executive head of a Texas State agency or entity.

4.13 Ethics Commission Reporting Requirements (Required Only If Selected)

4.13.1 Ethics Commission Reporting Guidelines

4.13.1.1 In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that Texas Tech University System (TTUS) may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to TTUS at the time the business entity submits the signed Agreement to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.

4.13.1.2 The law applies only to a contract between TTUS that either:

4.13.1.2.1 Requires an action or vote by the governing body of the entity or agency before the contract may be signed; or

4.13.1.2.2 Has a value of at least $1 million.

4.13.1.3 A contract does not require an action or vote by the governing body if:

4.13.1.3.1 The governing body has legal authority to delegate to its staff the authority to execute the contract;

4.13.1.3.2 The governing body has delegated to its staff the authority to execute the contract; and

4.13.1.3.3 The governing body does not participate in the selection of the business entity with which the contract is entered.

4.13.1.4 The business entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application:

Design Professional Services Request for Qualifications 11 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13 https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. For assistance with passwords, call (512) 463-5800.

4.13.1.5 An "Interested Party" for purposes of answering Question 4 on Form 1295:

4.13.1.5.1 An interested party is: “1) a person who has a controlling interest in a business entity with whom TTUS contracts; or 2) a person who actively participates in facilitating a contract or negotiating the terms of an agreement with TTUS, including a broker, intermediary, adviser, or attorney for the business entity.”

4.13.1.5.2 A controlling interest means: “1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds ten percent (10%); 2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than ten (10) members; or 3) service as an officer of a business entity that has four (4) or fewer officers, or service as one of the four (4) officers most highly compensated by a business entity that has more than four (4) officers.”

4.13.1.5.3 An intermediary means: “a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who: 1) receives compensation from the business entity for the person's participation; 2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and 3) is not an employee of the business entity.”

4.13.1.5.4 See the attached form “Certificate of Interested Parties.” Direct questions relating to the Form 1295 process to:

techbuy.purchasing@ttu.edu.

4.14 Health and Safety Code Chapter 161

4.14.1 If applicable, the Design Professional affirmatively states that it will comply with the requirements of Texas Health and Safety Code, § 161.0085(c).

4.15 No Prohibited Boycott

4.15.1 If applicable to this Agreement, the Design Professional agrees not to engage in any boycott prohibited by Texas Government Code §§ 2271.002 and §§ 2274.001.

4.16 Sex Offender Registration

4.16.1 The Design Professional agrees to provide the notice required by Article 3 of Texas Tech University’s current adopted Uniform General Conditions and Supplementary General Conditions.

4.17 Software Systems Requirements

4.17.1 Texas Tech has implemented two (2) construction management software systems called e- Builder Enterprise and Bluebeam Revu.

4.17.2 TTUS requires the selected design professional to use these systems in the daily management of this project.

mailto:techbuy.purchasing@ttu.edu

Design Professional Services Request for Qualifications 12 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

4.17.3 The selected Design Professional will be required to pay for the licenses they deem appropriate for this project.

4.17.4 Project Web Requirements

4.17.4.1 This project will utilize project management tools called e-Builder Enterprise and Bluebeam Revu. These applications are collaboration tools, which allow all Project team members continuous access through the internet and cloud-based storage platforms to important Project data as well up to the minute decision and approval status information.

4.17.4.2 The Design Professional and consultants shall conduct Project controls, outlined by the Texas Tech utilizing e-Builder Enterprise and Bluebeam Revu.

4.17.4.2.1 These designated applications will be provided by the Design Professional to its consultants.

4.17.4.2.2 No additional software will be required.

4.17.4.3 The Program Director will coordinate with appropriate Texas Tech personnel to assist the Design Professional in training its consultants’ personnel on the use of e-Builder Enterprise and Bluebeam Revu.

4.17.4.4 The Design Professional will be responsible for uploading the most current plans and Specifications into Bluebeam Revu Studio Project on a daily basis, or as plans are changed. All plan review comments will be made in Bluebeam Revu Studio Session and tracked so changes can be made to the plans.

4.17.4.5 The Design Professional and its consultants shall be responsible for visiting the Project website on a daily basis, and as necessary to be kept fully appraised of Project developments, correspondence, assigned tasks and other matters that transpire on the Site.

4.17.4.5.1 These may include but are not limited to: Agreements, Agreement Attachments or Exhibits, Agreement Amendments, Drawing Issuances, Addenda, Bulletins, Permits, Insurance & Bonds, Safety Program Procedures, Safety Notices, Accident Reports, Personnel Injury Reports, Schedules, Site Logistics, Progress Reports, Daily Logs, Non-Conformance Notices, Quality Control Notices, Punchlists, Meeting Minutes, Requests for Information, Submittal Packages, Substitution Requests, Monthly Payment Request Applications, Supplemental Instructions, Owner Variation Directives, Potential Variation Orders, Variation Order Requests, Variation Orders, and the like.

4.17.4.5.2 All supporting data including but not limited to Shop Drawings, product data sheets, manufacturer data sheets and instructions, method statements, safety SDS sheets, Substitution Requests and the like will be submitted in digital format via e-Builder Enterprise.

4.17.5 Electronic File Requirements

4.17.5.1 In addition to the standard Close Out submittal requirements detailed elsewhere in the Agreement Documents, the Design Professional and its consultants shall also submit all Close Out Documents including all “As-Built Drawings,” catalog cuts and Texas Tech’s operation and maintenance manuals in digital format.

Design Professional Services Request for Qualifications 13 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

4.17.5.2 All documents (including as-built drawings) shall be converted into true PDF file format and uploaded to e-Builder Enterprise as per Texas Tech processes and operational requirements. Image-only PDFs are not acceptable.

4.17.5.3 Autodesk REVIT (.rvt) files shall be delivered to Texas Tech University System as part of the Close Out documentation.

4.18 U.S. Government Contractor

4.18.1 Texas Tech serves from time to time as a contractor for the United States Government.

Accordingly, if the Design Professional provides goods or services in connection with such contracts, it shall comply with federal laws, rules, and regulations applicable to consultants of government contracts.

Article 5. Response Requirements

5.1 All submissions must:

5.1.1 Include complete responses to the information requested in this section and note any exceptions to any information contained in the RFQ.

5.1.2 Texas Tech reserves the right to request additional information from individual firms.

5.1.3 Responses will be evaluated based upon the selection criteria listed in this RFQ. Texas Tech will select those companies that offer the “best value,” based on the selection criteria, to receive Requests for Proposals (RFP).

5.1.4 Respondents should present information in a clear and concise manner following the order and format indicated below.

5.2 Cover Sheet

5.2.1 Include name, telephone, address, and email of the Project principal and the individual designated to receive all Request for Qualifications (RFQ) information, Addenda or any other official correspondence relating to the Project. Reference the Project name and Project Number on all correspondence, including the Cover Sheet.

5.3 General Information

5.3.1 Information on the firm including a brief history of the firm, information about the firm’s principals, the services offered, the number and type of professional and other staff members, and business volume over the past five (5) years.

5.3.2 List any other firms that will be used to provide such services as engineering, consulting, estimating, value engineering analysis, scheduling, or computer services.

5.4 Firm Experience

5.4.1 The proposing firm must demonstrate relevant expertise and qualifications representative to the services requested within this solicitation.

5.4.2 Briefly discuss five (5) projects that were performed by your firm that best represent your firm's ability to successfully manage this Project to completion, on time and within budget.

As a minimum, for each project, provide a brief description of the project, current client reference information (including names, email addresses, and current phone numbers), dates services performed, specific services your firm provided, size of the project, construction delivery approach, project budget at award, and project costs at completion.

Design Professional Services Request for Qualifications 14 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

5.4.3 Provide a list of higher education and/or health care projects undertaken within the last five

(5) years. For each project, include the name of the project, a brief synopsis of the project, current client reference information (including names, email addresses, and phone numbers), the dates services were provided, the type of project, the construction delivery method, the project budget, and the project costs at completion.

5.4.4 Describe challenges the firm anticipates in performing the requested services for this Project, the impact on the quality, cost or schedule, and your proposed solution to address these issues.

5.5 Team Qualifications

5.5.1 Provide a project management chart that identifies all key staff members, and provide a brief description that outlines each person’s individual roles and responsibilities, and shows how each interacts with other staff members and Texas Tech.

5.5.2 Submit personnel qualifications for all members of the Project team specific to this Project, which include title, educational background, professional licenses, relevant experience, work history, length of service with your firm, and current client reference information (including names, email addresses, and phone numbers). Provide a list of projects worked on and the individuals’ role on the projects.

5.5.3 Selection of the successful firm will be based, in part, on specific members of your proposed team. Include a statement indicating the firm’s commitment to maintaining the integrity of the assigned team throughout the Project.

5.6 Additional Information

5.6.1 Provide a record (including dates) of claims involving clients and Contractors or Construction Managers for the past five (5) years.

5.6.2 Provide prior project experience that involved formal project commissioning.

5.6.3 Provide comments on the proposed Agreement.

5.6.4 Indicate the number of Addenda received prior to the submission of the Statement of Qualifications.

5.7 HUB Subcontracting Plan (HSP)

5.7.1 It is the policy of the State of Texas and Texas Tech to encourage the use of Historically Underutilized Businesses (HUBs) in its prime contractors, consultants, and purchasing transactions. The goal of the HUB program is to promote equal access and equal opportunity in Texas Tech contracting and purchasing.

5.7.2 In accordance with Texas Government Code 2161.252, Texas Tech declares that this solicitation does have a probability of subcontracting opportunities.

5.7.3 All proposers must prepare and submit a detailed, complete, and comprehensive HUB Subcontracting Plan (HSP) in compliance with Historically Underutilized Business section of the Request for Proposals (RFP). Failure to submit a comprehensive, acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFQ and will result in rejection of the response. For the most current HUB Subcontracting Plan, go to: http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/.

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/

Design Professional Services Request for Qualifications 15 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

5.7.4 In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate Good Faith Effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher.

5.7.4.1 When a respondent uses this method to demonstrate Good Faith Effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only contracts that have been in place for five (5) years or less shall qualify for meeting the HUB goal.

5.7.5 The Design Professional will maintain business records documenting compliance with its HUB Subcontracting Plan and will submit the HSP Prime Contractor Progress Assessment Report (PAR) with Application for Payment.

5.7.5.1 The HSP Prime Contractor Assessment Report submission will be required as a condition for payment.

5.7.6 The Design Professional shall further comply with its HUB Subcontracting Plan utilization percentage proposed in its Proposal to Texas Tech’s Request for Proposals. If there are any changes to the utilization percentage during the term of the Agreement, a revised HUB Subcontracting plan must be submitted for approval by the Contract Manager.

5.7.7 The Design Professional will comply with Texas Government Code, Chapter 2161. If a determination is made that the Design Professional has failed to implement the HUB Subcontracting Plan in good faith, Texas Tech, in addition to any other remedies it may have, may report nonperformance to the comptroller in accordance with 34 TAC §20.585 (relating to Debarment) and 34 TAC §20.586 (relating to Procedures for Investigations and Debarment).

5.7.8 In addition, if the firm fails to implement its HUB Subcontracting Plan in good faith, Texas Tech may revoke the Agreement for breach of contract and make a claim against the Design Professional.

5.7.9 Failure to submit a concise, detailed, and acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFQ and will result in rejection of the Proposal.

5.8 HUB Contracting Commitment

5.8.1 In addition to, and distinct from, any good faith effort required by Texas law, the firm will be expected to commit to performing a specific percentage of the services using certified HUB firms.

5.8.2 The respondent must state its HUB Contracting Commitment percentage in this response.

5.8.2.1 Indicate the firm’s commitment to the amount of work, as a percentage of the Total Agreement Amount, performed by certified HUB firms including work your firm will self-perform if it is a certified HUB firm.

5.8.3 For the Texas statewide HUB Annual Utilization Goals, “HUB Goals”, by procurement category for the state agencies and state universities, go to:

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals.

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals

Design Professional Services Request for Qualifications 16 Wildlife Disease and Deer Research Facility and Llano River Conservation Center, FP&C 23-13

5.9 Texas Tech reserves the right to require the selected firm to submit to and comply with an internal audit completed by FP&C and/or a third-party external auditor.

Article 6. Evaluation Criteria

6.1 Texas Tech will select the firm that best meets the requirements based on the information contained in response to the Request for Qualifications, any reference checks conducted, personal knowledge of the selection committee, and the information presented during any interviews conducted as part of the selection process.

6.2 Specifically, the selection committee will review…