ESBD_File_343721_701-23-017 Addendum 1.pdf

Texas Education Agency RFQ 701-23-017 Production of Accessible Electronic Files for Texas Public Schools

Addendum 1, December 11, 2023

This addendum incorporates the following changes to the above-referenced solicitation:

I. Questions - The following questions and associated responses are hereby incorporated into the above-referenced solicitation:

1. QUESTION: In terms of tactile graphics, will TEA accept Swell Touch or Tiger graphics?

TEA RESPONSE: TEA will accept master files in braille-ready format in any format that renders the best results for reader comprehension while keeping in mind cost efficiency for large-scale production in providing copies of embossed materials at the state level. Please use the method you plan on using when routinely producing materials for students throughout this contract.

2. QUESTION: The braille samples reference TEKS, do you want the reference to the TEKS included in the sample material provided to TEA?

TEA RESPONSE: You may omit the references to TEKS in the sample material created for the evaluation.

3. QUESTION: In the sample material PDFs for science, the title Experience Science is actually titled Experience Chemistry. Were we provided the correct material?

TEA RESPONSE: Here is the corrected link to Texas Experience Science, Savvas Learning Company, ISBN 978-13- 2322448-9 https://tea.sharefile.com/share/view/sf57261df1bad449390949b4a557827b3

4. QUESTION: Some of the PDFs and NIMAS files do not match, such as the Social Studies PDF provided is from Savvas Texas while the NIMAS file is from Pearson; what do we use?

TEA RESPONSE: Savvas was formerly Pearson Education, so you may see references to both in their materials;

please refer to the ISBN, which is 978-0-13-330949-2.

5. QUESTION: On Page 506 - the Social Studies PDF is different than what is in the NIMAS files. How should we address this issue?

TEA RESPONSE: Proposers will not be held accountable for any discrepancies; however, if differences are noted between the PDF and the NIMAS files, please defer to the PDF. Proposers should strive to recreate the PDF for their samples.

6. QUESTION: These are all Texas Editions and that should be indicated in braille as well, correct?

TEA RESPONSE: Correct; if the print edition refers to “Texas” in the title, please use the same title in the braille format.

If the title is different on the solicitation than in the pdf of the materials, please refer to the title that appears on the materials.

7. QUESTION: In the Texas Autentico Level 1 the Copyrights do not match. So, is this the correct sample to work on?

TEA RESPONSE: Please defer to the copyright information in the PDF of the sample.

8. QUESTION: In the science file that is currently linked, every subheading says “Mastering these TEKS” Specifically, you don’t want any of those included?

TEA RESPONSE: You may omit the references to TEKS in the sample material created for the evaluation. Please be sure to refer to the corrected link to the science sample for Experience Science, ISBN 9781323224489 https://tea.sharefile.com/share/view/sf57261df1bad449390949b4a557827b3 .

9. QUESTION: What is the link to the Proclamation 2024?

TEA RESPONSE: The link to Proclamation 2024 can be found here at https://tea.texas.gov/academics/instructional-materials/review-and-adoption-process/proclamation-2024.pdf

10. QUESTION: The sample braille pages requested for math will exceed 90 pages of braille and over 40 drawings. This is larger than the usual sample requested. Is this full sample what is required? Geometry, Student Text and Homework https://tea.sharefile.com/share/view/sf57261df1bad449390949b4a557827b3 https://tea.sharefile.com/share/view/sf57261df1bad449390949b4a557827b3 https://tea.texas.gov/academics/instructional-materials/review-and-adoption-process/proclamation-2024.pdf https://tea.texas.gov/academics/instructional-materials/review-and-adoption-process/proclamation-2024.pdf

[Solicitation Type] 701-2_-___, Addendum _ 2

Helper, Pearson Education, Inc., ISBN 978- 01-3330067-3, Copyright 2016, Topic 7, pages 294-315 (Label volume “Volume 55 of 99”).

TEA RESPONSE: For the math sample, proposers may shorten the sample length to print pages 294 to 301 (Lesson 7.1).

11. QUESTION: Do you want us to go by the PDF or NIMAS when there are differences?

TEA RESPONSE: Proposers will not be held accountable for any discrepancies; however, if differences are noted between the PDF and the NIMAS files, please defer to the PDF. Proposers should strive to recreate the PDF for their samples.

II. Section 3.5: Hard Copy Braille Samples (page 25, #1) is modified as follows:

“To demonstrate the capability to produce accessible electronic files for math, please provide the following sample: Geometry, Student Text and Homework Helper, Pearson Education, Inc., ISBN 978-01-3330067-3, Copyright 2016, Topic 7, pages 294 to 301 (Lesson 7.1) (Label volume “Volume 55 of 99”).”

III. All other provisions of the solicitation remain the same.