ESBD_File_341610_IFB 303-4-05237 TSD Washing Machine Replacement and Service Final.docx

TEXAS FACILITIES COMMISSION

INVITATION FOR BIDS

BID OPENING November 28, 2023 @ 3:00 PM

REQUISITION NO. 303-4-05237

Bid Title: TSD Replacement Washer Extractor and Service

Company Name:

Company Address:

Bidder Point of Contact

POC

Name:

POC

Phone:

POC

Email:

AGENCY TO INVOICE

Texas Facilities Commission PO Box 13047 Austin, TX 78711-3047

DELIVERY AND SERVICE ADDRESS

Texas School for the Deaf 1102 South Congress Avenue Austin, TX 78701

BIDS SHALL BE SUBMITTED IN THE BONFIRE PORTAL AS SHOWN IN ATTACHMENT F - BONFIRE INSTRUCTIONS https://tfcstate.bonfirehub.com/opportunities/111028

IF NOT BIDDING

DO NOT RETURN THIS FORM.

BIDDER AGREES TO COMPLY WITH ALL TERMS & CONDITIONS OF THIS IFB

FAILURE TO SIGN WILL DISQUALIFY BID

AUTHORIZED SIGNATURE DATE

*By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Texas Administrative Code, Title 34, Part 1, Chapter 20.

DELIVERY IN____DAYS,

CASH DISCOUNT___%___DAYS

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences.

Check below to claim a preference under 34 TAC Rule 20.38 ( ) Supplies, materials, or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran * ( ) Agricultural products produced or grown in TX.

( ) Agricultural products and services offered by TX bidders* ( ) USA produced supplies, materials, or equipment.

( ) Products of persons with mental or physical disabilities ( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel.

( ) Energy Efficient Products ( ) Rubberized asphalt paving material.

( ) Recycled motor oil and lubricants.

( ) Products produced at facilities located on formerly contaminated property.

( ) Products and services from economically depressed or blighted areas ( ) Vendors that meet or exceed air quality standards.

( ) Recycled or Reused Computer Equipment of Other Manufacturers ( ) Foods of Higher Nutritional Value Vendor ID #

THE ID NUMBER IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED AND USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF TEXAS TO PROCESS PAYMENT FOR GOODS/SERVICES. ENTER THIS NUMBER IN THE SPACE PROVIDED ABOVE IF NUMBER IS NOT PREPRINTED. IF THIS NUMBER IS NOT KNOWN, YOU MAY CONTACT THE PURCHASER LISTED BELOW FOR A TEXAS COMPTROLLER OF PUBLIC ACCOUNTS FORM AP-152 – TEXAS APPLICATION FOR PAYEE IDENTIFICATION NUMBER.

PLEASE ALSO ENTER YOUR FEDERAL EMPLOYER’S IDENTIFICATION NUMBER:

In an effort to minimize identity theft, every company MUST have an Employer Identification Number (EIN), also known as a federal tax identification number prior to award of a contract. For information on obtaining your EIN, you may call 800-829-4933.

TSD Replacement Washer Extractor and Service

IFB 303-4-05237

- 1 – rev. 3.22.2019

SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking bids to purchase and install one (1) Milnor Washer-Extractor Model #30022VRJ with a five (5) year warranty to be delivered to Texas School for the Deaf, 1102 S. Congress Ave., Austin, TX 78704.

Preventative maintenance performed quarterly for five (5) years and as needed repair services for the installed washer-extractor and three (3) existing appliances shall be included in the bid.

This Invitation for Bids (IFB) consists of the following documents:

1. IFB 303-4-05237 (This Document)

2. Attachment A – TFC Terms and Conditions

3. Attachment B – Contractor Qualifications Form

4. Attachment C – Criminal Background Checks and Application Guidelines

5. Attachment D – Laundry Equipment Maintenance Requirements

6. Attachment E – Compensation and Fees

7. Attachment F – Bonfire Submittal Instructions

CONTRACT TERM: This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Services Contract shall apply.

STATEMENT OF WORK: Provide all materials, equipment, labor, coordination, and supervisory activities necessary to perform and complete all work required in connection with the following at the Texas School for the Deaf.

1. Washer-Extractor Specifications: Milnor Washer-Extractor Model #30022VRJ Required Features:

· 60 - 70 Lb. capacity

· 9.0 - 10.0 cu. ft. cylinder volume

· Motor size HP 5+

· 208-240/60/3 electrical service

· E-P Plus Control

· 10 - 30 programmable formulas

· 4+ flushing chemical liquid soap connections

· Must be able to interface with a Protect & Gamble Total Eclipse Chemical Dispenser System

· Single Motor – inverter drive

· Industrial tapered roller bearings with large contact area / spreading force and contributing to long bearing life

· Wash Speeds: Wash 30+ RPM / Extraction 500+ RPM

· Drainpipe 3 in.

· Width: 33-35 in.

· Depth: 52-56 in.

It is imperative that the new machine fits within the same limited footprint as existing machine.

2. Installation Requirements:

· Remove the current failing washer at TSD and prepare for shipment to TFC warehouse. TFC will handle transport from TSD to TFC warehouse.

· Unload, uncrate and assemble new washer-extractor.

· Move Into Laundry Area; set in place.

· Bolt to floor and level and grout as required.

· Make final utility connections within 3 feet of existing utilities. Utilities include water, gas, electric, drain, air, and steam.

· Reconnect sheet metal ductwork to existing connection.

· Start-up washer-extractor and train TFC/TSD staff on usage.

· All equipment must be new and include all product information. Used or refurbished equipment will not be accepted by TFC.

· Labor installation shall be warranted by Contractor for a period of one-year from the date of acceptance of work by TFC.

· All work shall be performed during regular business hours. Regular business hours are 7:30 AM – 5:00 PM, Monday through Friday.

· Jobsite must be cleaned daily so as not to disrupt normal operations of affected area.

· Upon completion of the work, area will be cleaned, and all debris accumulated will be removed from job site.

3. Maintenance Warranty and As Needed Services:

· Maintenance Warranty: Beginning on the date of installation of new machine, contractor shall provide quarterly maintenance for a period of up to five (5) years.

· As Needed Services: Preventative maintenance and repair services for the installed washer-extractor and three existing appliances (Attachment D - Laundry Equipment Maintenance Requirements) shall be performed as needed at the rates proposed.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.

ACKNOWLEDGEMENT OF ADDENDA: Receipt of all addenda to this IFB shall be acknowledged by returning a signed copy of the signature page of each addendum with the response. Any amendment to this procurement solicitation will be posted as an addendum on the Electronic State Business Daily (ESBD). It is the responsibility of interested parties to periodically check the ESBD for updates to the solicitation prior to submitting proposals. Respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the IFB.

CONTRACTOR’S QUALIFICATIONS: Responding bidders shall complete and submit Attachment B – Contractor Qualifications Form. Failure to provide Attachment B – Contractor Qualifications Form will result in disqualification of any bid that results from this IFB. Contractor must demonstrate at least three (3) years’ experience performing services of similar size, scope and complexity to that described in this IFB in order to be considered for award. Include project description, contact names, position, and company name, telephone number, and email address for each reference listed. Detail additional qualifications, licenses, etc.

BONDS AND INSURANCE: Upon acceptance of the bid that is considered to provide best value to the State of Texas, the insurance requirements defined in Attachment A - TFC Terms and Conditions, Section VIII – Bonds and Insurance shall be met by providing a current Certificate of Insurance and corresponding policy endorsements. NO BONDS ARE REQUIRED FOR THIS IFB. Any inquiries concerning insurance requirements may be submitted to TFC’s Insurance Analyst, by email to: insurance@tfc.state.tx.us.

GENERAL AND CRIMINAL BACKGROUND CHECKS. Contractor represents and warrants that Contractor and Contractor’s employees have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised TFC as to the facts and circumstances surrounding the conviction.

Contractor’s employees and subcontractors that will complete any work on-site at a state-owned property may be subject to a criminal background check. Any expense associated with such criminal background check shall be borne by Contractor. If requested by TFC, a complete criminal background check shall be completed before any employee performs services at the site and may be requested at any time thereafter. Criminal background checks must be accomplished by the Texas Department of Public Safety (“DPS”), which includes fingerprint processing by an independent third-party company selected by DPS. Upon receipt of the fingerprints of Contractor’s employees and/or subcontractors, DPS or TFC, will adjudicate the results of the criminal background searches in accordance with the criteria set forth in Attachment C - Criminal Background Checks and Application Guidelines, attached hereto and incorporated herein for all purposes.

COMPENSATION AND FEES: Responding bidders shall submit pricing on Attachment E – Compensation and Fees. Brand or equipment substitutions of equal or better quality and function may be considered at the full and sole discretion of TFC. For any proposed brand substitutions, respondent shall provide a manufacturers specification sheet and must be submitted for review as part of the Question-and-Answer period of the solicitation. Failure to obtain pre-approval of alternate brands will result in disqualification of submitted bid.

INQUIRIES: All questions shall be submitted in Bonfire by 12:00 PM NOON, Central Time, Tuesday, November 14, 2023.

Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of TFC will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

DEADLINE FOR BID SUBMISSION: All bids must be received by TFC by 3:00 PM, Central Time, Tuesday, November 28, 2023.

METHODS OF BID SUBMISSION: Submittals shall be uploaded via the Bonfire link in Attachment F – Bonfire Submittal Instructions prior to 3:00 PM Central Time on the date specified in the Schedule of Events. There is a 1000 MB limit on individual file size.

1. All proposals shall be fully uploaded and submitted by 3:00 PM on the date specified in the Schedule of Events above. TFC reserves the right to accept late submittals.

2. Telephone, facsimile, and email proposals will not be accepted.

3. Any issues with uploading shall first be addressed with Bonfire Technical Support at the contact information included in Attachment F – Bonfire Submittal Instructions. Contact the Purchaser if there are issues with the site prior to the deadline for alternate arrangements if needed.

BID OPENING:

1. A tabulation of responses will be made available after the opening date and time.

2. All submitted Proposals become the property of TFC after the IFB submittal deadline/opening date.

3. Proposals submitted shall constitute an offer for a period of ninety (90) days or until award is made by TFC, whichever occurs earlier.

BID EVALUATION AND AWARD:

1. TFC shall award the Contract(s) to the Bidder(s) whose bid is considered to provide the best value to the State of Texas, as defined by Texas Government Code, Section 2155.074.

2. TFC also reserves the right to solicit any service that would normally be performed using this Contract if it deems that by doing so would be in the best interest of the State of Texas.

3. In evaluating bids to determine the best value for the State of Texas, TFC may consider information related to past contract performance of a Bidder including, but not limited to, CPA’s Vendor Performance Tracking System (available at http://www.txsmartbuy.com/vpts). Prior work performance with TFC, and other State agencies or governmental entities which are familiar with a Bidder’s performance, depending on problems encountered, may be grounds for disqualification. In addition, Bidders involved in litigation with TFC or another State agency may be disqualified.

4. TFC reserves the right to award or not award the Contact if no responses are deemed acceptable and may re-solicit as determined necessary in the best interest of the State of Texas.

5. Protests filed in accordance with this solicitation shall be governed by Texas Administrative Code Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter 1 Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.

TFC CONTACT: Michelle Jordan @ 512-463-0209 or e-mail: michelle.jordan@tfc.texas.gov.

BIDDER POINT OF CONTACT: Please provide name and contact information for an authorized representative of your firm.

Name of Firm

VID #*

Point of Contact

Position

Phone

Email

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

ATTACHMENT A

TFC Terms and Conditions

The TFC Terms and Conditions may be downloaded at the following link:

https://www.tfc.texas.gov/divisions/commissionadmin/prog/internal-procurement-1/sb20/

ATTACHMENT B

CONTRACTOR’S QUALIFICATIONS FORM

COMPANY INFORMATION:

Company Name

Number of Years in Business:

Point of Contact Name

Title

Phone Number

Email

Physical Office Presence in Austin Area? (Yes/No)

Office Address:

Current Number of Permanent, Full-Time Employees:

Current Number of Permanent, Part-Time Employees:

Current Total Number of Employees:

Geographic Limits of Operations:

List any Industry Certifications/Qualifications/Formal Training Programs that your staff (who will be assigned to this project) have been certified in:

List names of project managers and supervisors who will be assigned to this project.

QUALIFICATIONS/REFERENCES: Contractor shall submit three (3) references for which the contractor has provided services of similar size, scope and complexity within the last three (3) years. Additional information may be submitted or attached at respondent’s discretion to provide a detailed summary of Qualifications & Experience of similar/relevant scope.

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

ATTACHMENT C

Criminal Background Checks and Application Guidelines

The Criminal Background Checks and Application Guidelines can be obtained electronically from the Forms Index, http://tfc.state.tx.us/divisions/facilities/prog/construct/formsindex

Document #5-E – Criminal Background Checks and Application Guidelines

ATTACHMENT D

Laundry Equipment Maintenance Requirements

(Posted to the ESBD)

ATTACHMENT E

Compensation and Fees

(Posted to the ESBD)

ATTACHMENT F

Bonfire Submittal Instructions

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Commodity Codes

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

2. Upload your submission at:

https://tfcstate.bonfirehub.com/opportunities/111028

The Vendor Discussion period for this opportunity starts Nov 07, 2023 3:00 PM CST. The Vendor Discussion period for this opportunity ends Nov 14, 2023 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 28, 2023 3:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Texas Facilities Commission uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us image1.png