ESBD_File_341194_Addendum 2.pdf

Addendum #2, Frank Garrett HVAC Project No. 35-00282-02-03 Form09/22/2021AM Page 1 | 1

ADDENDUM 2

PROJECT NAME: Frank Garrett HVAC Project

DATE: 11/09/2023

PROJECT NO: 35-00282-02-03

This addendum is separated into sections for convenience; however, all respondents, bidders, contractors, subcontractors, material men, and other parties must be responsible for reading the entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. These documents will be attached to and will become part of the Contract Documents for this project. The respondent/bidder is required to acknowledge the receipt of this addendum.

GENERAL:

1. The following changes and/or additions to the Contract Documents, via this addendum, must apply to proposals made for and to the execution of the various parts of the work affected thereby.

2. Careful note of the Addendum must be taken by all interested parties and all trades affected must be fully advised in their performance of the work involved.

3. This Addendum is hereby made part of the project requirements and contract documents for the above reference project.

Ensure to acknowledge this Addendum in CivCast when downloading this Addendum. Acknowledgement of this Addendum is a requirement in order to submit bid in CivCast. This addendum consists of the items and their associated attachments as listed below:

A. ADMINISTRATIVE CHANGES TO BID DOCUMENTS:

1: Adding Site Visit information to the “010 – Invitation for Bids” document attached herein.

END OF ADDENDUM NO. 2

CITY OF SAN ANTONIO

Issued By: Building Equipment Services Date Issued: November 9, 2023

ID NO.: 35-00282

(010) LOW QUALIFIED FORMAL INVITATION FOR BIDS (IFB) to CONTRACT

FRANK GARRETT HVAC PROJECT

Form 010 Invitation for Bids (IFB) Revised 10/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Wednesday, November 1, 2023 and close on Tuesday, December 5, 2023 at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. Access WebEx by phone at 1-415-

655-0001 and/or https://www.webex.com/ with Access Code: 1770 23 1452, Password: 3HrMPWvWr58

A Non-Mandatory Pre-bid meeting will be held through WebEx on Monday, November 13, 2023 at 10:00 A.M. CT. Access the

WebEx by phone at 1-415-655-0001 and/or https://www.webex.com/ with Access Code: 2633 118 6928, Password: X36mGSC3SNK.

The Deadline for questions is scheduled for November 20, 2023 at 4:00PM (CT).

A Site Visit will be held on Monday, November 13, 2023, at 2:00 PM (CT), for interested bidders. Site visit location is the Frank

Garrett Multi Service Center located at 1226 NW 18th St., San Antonio, TX 78207. Parking is located at the Public Lot at 18th St. and

Albert St.

The estimated construction budget for this contract is $998,657.00.

Bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City of San Antonio (City) may order all, some, or none of the work shown in this IFB; and projects will be assigned as they become available. City may elect to award this Project based solely on the base bid, based on a combination of the base bid plus any combination of selected alternates or based on a combination of the base bid plus all alternates that serve the best interest of City. All bids must include a price for all units or line items, including any alternates. Entering a price of “$0.00” shall mean the units or line items will be provided at no cost to

City. A unit price left blank shall result in the bid being deemed nonresponsive and disqualified from consideration. City reserves the right to delete line items prior to award.

This invitation includes the following Contract Documents which are required downloads in CivCast:

010 Invitation for Bids 076 Payment Bond

020 Contract Signature Page 081 General Conditions for Construction Contracts

024 Unit Pricing Form (Lump Sum Bid Only) ◘ Subcontractor/Supplier Utilization Plan

030 Experience & Qualifications Form w/Project Sheets ◘ Local Preference Program Identification Form

040 Standard Instructions to Respondent ◘ VOSB Program Tracking Form

041 Certificate of Interested Parties (TEC Form 1295) ◘ Wage Decision

050.01 SBEDA Guidelines ◘ Insurance Requirements

060 Supplemental Conditions

075 Performance Bond

The City of San Antonio point of contact for this solicitation is Procurement Specialist III, Adrian Pena, Adrian.Pena@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on CivCast. Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. City is not responsible for incorrect information obtained through other sources.

Bid Documents must contain “Legal Name of Company” as listed by the Texas Secretary of State Registry

(http://www.sos.state.tx.us/). The documents required in CivCast (fully completed and with digital signatures) constitute the required information to be submitted as a part of the bid proposal.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in CivCast:

020 Contract Signature Page ◘ Subcontractor/Supplier Commitment Form

024 Unit Pricing Form (Lump Sum Bid Only) ◘ TEC Form 1295 Certification Number & Date

030 Experience & Qualifications Form w/Project Sheets ◘ Local Preference Program Identification Form

◘ Bid Bond ◘ VOSB Program Tracking Form

It is understood and agreed that the work is to be substantially completed on or before 210 calendar days. This project does not include hazardous environmental work. This project requires 0 project sign(s).

https://www.civcastusa.com/bids https://www.civcastusa.com/ https://www.webex.com/ https://www.webex.com/ mailto:Adrian.Pena@sanantonio.gov http://www.sos.state.tx.us/

Form 010 Invitation for Bids (IFB)

Small Business Economic Development Advocacy (SBEDA) Program Compliance – Respondents shall meet the subcontracting requirements as stated on 050.01 Form and on the Subcontractor/Supplier Utilization Plan posted with this solicitation on the City’s website. The Subcontractor/Supplier Utilization Plan will be determined off of the base bid amount.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business

Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section

6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-

26-0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and

General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.

010 IFB - LQB_Frank Garret Update