ESBD_File_339527_CSP_900-Process_Tech_Center.pdf

COMPETITIVE SEALED PROPOSAL

CSP #900

PROCESS TECHNOLOGY CENTER PILOT PLANT CONSTRUCTION SERVICES

ELECTRICAL & CONTROL EQUIPMENT

Bids due: Tuesday, November 21, 2023, at 2:00PM

Issued By:

Lone Star College 5000 Research Forest Drive

The Woodlands, Texas 77381

CSP #900 Process Technology Center Pilot Plant Construction Services Electrical & Control Equipment

TABLE OF CONTENTS CSP #900

PROCESS TECHNOLOGY CENTER PILOT PLANT CONSTRUCTION SERVICES

ELECTRICAL & CONTROL EQUIPMENT

• BACKGROUND INFORMATION

• LSC SERVICE AREA

• CALENDAR OF EVENTS

• WEBEX INFORMATION

• PUBLIC BID OPENING

• CONTRACT TERMS

• SCOPE OF WORK

• EVALUATION CRITERIA PROCESS

• BID BOND REQUIREMENT

• CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) AND M/WBE

• GENERAL TERMS AND CONDITIONS

• PROVISIONS FOR RECOMMENDATION

• INTERPRETATION OR CORRECTION

• EVALUATION

• STANDARD OF CONDUCT

• SAFETY

• WORKSITE DAMAGES

• LSC RESPONSIBILITIES

• SUBMITTAL FORMAT

• IMPORTANT iSTAR VENDOR PORTAL NOTES

BACKGROUND INFORMATION

The voters of the Aldine, Spring, and Humble school districts created North Harris County College in 1972 and opened the college for classes in 1973. The district expanded in 1991 to cover neighboring Montgomery County and adopted the new name of North Harris Montgomery Community College District. As the district expanded to include areas outside north Harris and Montgomery Counties, the LSC Board of Trustees officially approved Lone Star College as the District’s new name.

Located in the Houston metropolitan area, Lone Star College is one of the fastest growing and largest institutions of higher education in the nation. Lone Star College provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

As a leader in community college innovations and learning outcomes, Lone Star College has been recognized nationally for many of its student success and completion initiatives. Lone Star College enrolled 85,243 students in credit classes for fall 2022, with a total enrollment of more than 93,000, providing flexible and affordable classes close to home.

Lone Star College is fully accredited and offers options for students whether their destination is an associate degree, an industry-specific certification, or a bachelor’s degree through one of LSC’s on-site university partners. Lone Star College began offering limited bachelor’s degrees in the fall of 2020. Lone Star College transferred more than 15,310 students to more than 550 universities from 2010-2020, including many of the top colleges in the country.

Mario K. Castillo, J.D., serves as chancellor of Lone Star College, which consists of eight colleges, five centers, eight Workforce Centers of Excellence, and Lone Star Corporate College.

To learn more visit www.LoneStar.edu.

http://www.lonestar.edu/

CALENDAR OF EVENTS

Listed below are the dates and times by which stated actions need to be completed. If LSC determines, in its sole discretion, that it is necessary to change any of the dates and times, LSC will issue a written Addendum to this LSC. All listed times are Central Standard Time.

DATE / TIME ACTION

Monday, October 9, 2023 1st Legal advertising

Monday, October 16,2023 2nd Legal advertising

Wednesday, October 25, 2023, 2:00 PM Web-Ex Pre-proposal Tutorial (non-mandatory) *

Wednesday, November 01, 2023 @

10:00AM

Site Visit (Highly Recommended) LSC-Process Technology Center 14001 Lockwood Road Houston, TX 77044 (Meet in the Lobby)

Monday, November 06, 2023, at 2:00 PM

Last day and time for Respondents to submit email communications and inquiries to:

Dina.Sauser@lonestar.edu

Monday, November 13, 2023, at 4:00 PM Addenda, if any, responding to written communications/inquiries will be emailed to Respondents

Tuesday, November 21, 2023, at 2:00 PM Deadline for proposal submission

Monday, November 27, 2023, at 2:00 PM Public Bid Opening Webex (details below)

Week of November 27, 2023 Evaluation of Proposals & Notification to Selected Respondents of Presentation/Interview Date mailto:Dina.Sauser@lonestar.edu

PRE-PROPOSAL iSTAR TUTORIAL WEBEX INFORMATION

Wednesday, October 25, 2023, 10:00 AM Central Standard Time | 1 hr.

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m6c934afd93a40595ebb55396775f6b c8

Join by meeting number Meeting number (access code): 2622 021 5201 Meeting password: jyF5D7ryEN2

Tap to join from a mobile device (attendees only) +1-408-792-6300,,26220215201## Call-in toll number (US/Canada)

Join by phone 1-408-792-6300 Call-in toll number (US/Canada)

Join from a video system or application Dial 26220215201@lonestar.webex.com You can also dial 173.243.2.68 and enter your meeting number

WebEx pre-demonstration of the LSC iStar Vendor Portal including:

1. How to register as a supplier,

2. Where to locate the bid documents, and

3. How to successfully submit a bid proposal.

*It is strongly recommended that the individual responsible for uploading the bid proposal submission attend this online meeting.

https://lonestar.webex.com/lonestar/j.php?MTID=m6c934afd93a40595ebb55396775f6bc8%20 https://lonestar.webex.com/lonestar/j.php?MTID=m6c934afd93a40595ebb55396775f6bc8%20

PUBLIC BID OPENING WEBEX

A public online bid opening is scheduled for Monday, November 27, 2023, at 2:00 PM

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m8fe8a7caf33999c3abb9fb05da77673

Join by meeting number Meeting number (access code): 2621 373 3526 Meeting password: mKfZPqnz274

Tap to join from a mobile device (attendees only) +1-408-792-6300,,26213733526## Call-in toll number (US/Canada)

Join by phone 1-408-792-6300 Call-in toll number (US/Canada)

Join from a video system or application Dial 26213733526@lonestar.webex.com You can also dial 173.243.2.68 and enter your meeting number.

CONTRACT TERMS

This Competitive Sealed Proposal (“CSP”), and the information contained within, is an invitation to bid and is provided to assist qualified bidders in formulating proposals. This CSP is not a contract nor an offer to contract. No contractual obligations shall arise until a formal contract is executed between Lone Star College and the successful respondent.

The initial term of the contract resulting from this CSP may be for a period of up to five (5) years.

Per Lone Star College Policy Manual, Section III.D.1.4 and III.D.1.7, all vendors are responsible for verifying an individual’s or organization’s authority before any purchase, contract, or debt is incurred. Persons making unauthorized purchases are fully responsible for such debts. Therefore, vendors are not to render any services or provide goods to Lone Star College until an executed contract is in place.

https://lonestar.webex.com/lonestar/j.php?MTID=m8fe8a7caf33999c3abb9fb05da776733%20 https://lonestar.webex.com/lonestar/j.php?MTID=m8fe8a7caf33999c3abb9fb05da776733%20

SCOPE OF WORK

Lone Star College is seeking proposals for construction services for upgrading the electrical panels at the LSC Process Technology Center Pilot Plant, to include replacing a single existing cabinet with two proper NEMA rated enclosures and an electrical over 120v in a separate cabinet.

Design for a second cabinet (Alternate #1) to also be replaced with two proper NEMA rated enclosures and electrical over 120v in a separate cabinet. Design and specifications will also include requirements for a Power Distribution Survey (Alternate #2), an Arc Flash Survey (Alternate #3) and Equipment Labeling (Alternate #4).

See Exhibit “A”- LSC Process Tech IFC Drawings and Specs - 2023-05-12 Amended (002) See Exhibit “B”- Process Technology Center: PTU Communications and Electrical Project

EVALUATION CRITERIA PROCESS

All Requests for Proposals shall be evaluated based on the following criteria listed below by members of an evaluation committee. The committee consists of individuals who are well-versed with the subject matter as well as those who will be the beneficiaries or users of said CSP.

Weighted scoring criteria for the review of the submitted proposals in accordance with Texas Education Code 44.031 will be:

1 The purchase price 35%

2 The reputation of the vendor and of the vendor’s goods or services 20%

3 The quality of the vendor’s goods or services 20%

4 The extent to which the goods or services meet the College’s (LSC’s) needs 15%

5 The vendor’s past relationship with the College (LSC) 5%

6 The impact on the ability of the College to comply with laws and rules relating to historically underutilized businesses (HUB) 5%

7 The total long-term cost to the College to acquire the vendor’s goods or services N/A

The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

N/A

9 Any other relevant factor specifically listed in this request for bids or proposals N/A

TOTAL 100%

The information that shall be provided under each of the above criteria factors shall be as follows:

1. The purchase prices

a. The vendor will include all applicable costs in their CSP response.

b. Respondent must agree to hold firm all pricing for the term of the agreement. Any changes to this must be submitted and approved in writing by a duly authorized representative of the College.

c. Lone Star College reserves the right to refuse any rate increase it may deem unreasonable. Respondent shall not consider a “no response” as an approval to proceed.

d. If the sum of the item is not included, the bid will be considered non-responsive.

The unit price shall include all items required, including training, installation, shipping, and delivery charges.

e. Respondents shall complete the PRICING WORKSHEET included in the CSP900_Bid Document Forms attachment (page 2).

2. The reputation of the vendor and of the vendor’s goods or services

a. Provide company name, address, telephone number and date the company was established under this proposal.

b. What is the experience providing goods and delivering services equal to those requested? Who will be the proposed account executive?

c. Provide detailed product specifications for any equivalents offered.

3. The quality of the vendor’s goods or services

a. Provide previous experience and references with providing similar goods/services for similar scopes of work (maximum of three (3) pages for submittal).

b. Provide a list of three (3) completed scopes of work with goods/services relevant under this CSP in accordance with the format included in this CSP.

4. The extent to which the goods or services meet the College’s needs

a. Provide the quality-control plan your company will follow to ensure the College will receive the best quality of service requested under this CSP.

b. Provide a summary of quality features included in the services proposed and why these features make these services better than other similar services.

5. The vendor’s past relationship with the College

a. Previous contract award and vendor’s track record.

b. This is an opportunity to evaluate how the vendor has performed on a previous contract award with LSC. New firms with no history with the College will receive three (3) points. No vendor response is needed here.

6. The impact on the ability of the College to comply with laws and rules relating to historically underutilized businesses (HUB) Certified HUB, Minority and/or Veteran and Women-Owned Businesses Participation:

a. If applicable, provide a copy of Certified HUB, Minority and/or Veteran and

Women-Owned Businesses certification.

b. If applicable, indicate the percentage Certified HUB, Minority and/or Veteran and Women-Owned Businesses participation you wish to achieve.

c. Provide procedures to achieve established plan.

d. Provide an example of tools your Firm uses to report to Owners on actual use of Certified HUB, Minority and/or Veteran and Women-Owned Businesses.

7. The total long-term cost to the College to acquire the vendor’s goods or services

a. Provide any other components that may add cost to the bid price.

8. The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

a. Does your parent company or majority owner have its principal place of business in Texas?

b. Does your parent company or majority owner employ at least 500 persons in

Texas?

9. Any other relevant factor specifically listed in this request for bids or proposals

a. Provide any recommendations or enhanced services that your company can provide, which is relevant to the CSP.

b. This bid factor will evaluate the comprehensiveness of your company’s response to the proposal including all attachments and required information provided to assess your company’s capacity, experience, staffing and quality control measures.

c. Vendor must indicate whether it would be willing to accept payment from Buyer via credit card with JPMorgan Chase Bank. Such payment would result in quicker turnaround time of vendor’s invoice once it has been approved for payment, eliminating the possibility of lost checks, mail delays, etc. If the successful vendor has indicated that they will accept such payment, further information will be available at time of award. Vendor’s response to this section will be factored into the comparative analysis and final decision.

d. Attach a copy of your standard service level agreement (SLA) template.

BID BOND REQUIRMENT

A bid bond is required for this project, Attach a copy of your BID Bond in the amount of 10% for the total bid amount.

Please attach a copy to your PDF Proposal file.

Original Bid Bond shall be mailed to Lone Star College, Attn: Dina L. Sauser, Commodity Manager, 5000 Research Forest Drive, The Woodlands, Texas 77381

The bid security will be held until a contract has been awarded for the project. The bid security for the contractor receiving the award will be held until an LSC purchase order has been issued for the project and the work has begun.

CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) and MINORITY, WOMEN, AND VETERAN BUSINESS ENTERPRISE (M/WVBE)

Lone Star College (LSC) promotes and encourages contracting and subcontracting opportunities for Certified HUB and Minority, Women, and Veteran Business Enterprises (M/WVBE) in all proposals/contracts. Respondents are encouraged to include Certified HUB and Minority, Women, and Veteran Business Enterprises whenever feasible which may include subcontracts for products and services. For non-HUB and non-M/WVBE firms, Respondents selected for an on-site interview will be asked to present a HUB/MWBE subcontractor plan as part of its presentation.

Noncompliance of Commitment Participation Utilization Goal:

A Respondent will propose a participation commitment utilization percentage (or goal), which will be tracked by a progress assessment report based on data provided monthly. The monthly submittal of the Progress Assessment Report is mandatory, failure to meet the utilization goal will subject the Respondent to penalties based on the amount of the goal not achieved. Attached will be the mandated LSC Prime Contractor Progress Assessment Report form.

Utilization Goal and Penalty:

If a Respondent utilization goal is not met, there will be a penalty assessed on the amount not achieved using the following sliding scale.

Utilization Goal

Penalty Applied to

Amount not Achieved

0-20% 5% 21-40% 4% 41-60% 3% 61-80% 2.75% 81-100% 2.50%

A Respondent must recommend and receive approved written consent from LSC Supplier Diversity Department for any substitutions of Certified HUB and Minority, Women, and Veteran Business Enterprises related to maintaining the participation commitment or goal.

A Respondent who intentionally and/or knowingly misrepresents facts may be suspended from participating in work for not less than one (1) year.

GENERAL TERMS AND CONDITIONS

See stated Terms and Conditions in iStar Portal Event Details Appendix B: Terms and Conditions

PROVISIONS FOR RECOMMENDATION

LSC reserves the right to:

1. Reject any and/or all Proposals.

2. Revise the CSP and/or issue addenda to the CSP in the event it becomes necessary. Addenda will be provided to all those who received the CSP notice.

3. Accept any Proposals or portion thereof that, in the opinion of LSC, are the most advantageous to LSC.

4. Cancel this CSP in partial or total; to make a partial award, or to make no award if it determines that such action is in the best interest of the College.

5. Request additional references when deemed necessary.

6. Conduct a post-award meeting with the successful Respondent as deemed necessary.

7. Request additional information or clarifications from the Respondent(s), if needed.

8. Award of this CSP will be made to the vendor or vendors providing the best value for goods or services.

9. Pricing to be held firm for 180 days after bid closes.

INTERPRETATION OR CORRECTION

LSC is not liable for interpretations/misinterpretations or other errors, or omissions made by the respondent in responding to this CSP. Any required addendum to the CSP will be made in writing by the LSC purchasing department. Any person, firm, or corporation submitting a proposal is deemed to have read, understood, and agreed to all terms, conditions, and requirements set forth in the CSP. The respondent agrees to conform in general to the terms of the CSP, details of which will be set forth in a signed agreement between LSC and the respondent.

From the date of issuance of the CSP until a contract is fully executed, the respondent must not discuss the proposals or any part thereof with any employee, agent, or representative of LSC except as expressly requested by LSC in writing. Violation of this restriction will result in the rejection of the respondent’s proposal.

All inquiries, requests for clarification, or additional information must be submitted in writing to the commodity manager. In the written request, the respondent must identify him/herself and provide the page number, section, and paragraph in question. All written inquiries must be received by LSC no later than the scheduled date shown in the Calendar of Events outlined in this document.

All LSC responses will be provided to all prospective respondents. All addenda issued by LSC shall become a part of the CSP, and respondents shall acknowledge receipt of each addendum by corresponding number and date in its response.

Inquiries concerning this CSP should be addressed to LSC as follows:

Dina L. Sauser, Commodity Manager E-mail: Dina.Sauser@lonestar.edu & LSC-Purchasing@lonestar.edu Phone: (832) 813-6532 mailto:Dina.Sauser@lonestar.edu

EVALUATION

LSC shall evaluate proposals based upon the previously listed weighted criteria.

Contractors will be contacted if clarifications are needed. The evaluation committee will review all complete submittals. All committee members' scores will be combined and averaged.

STANDARD OF CONDUCT

All employees of the contractor shall be subject to the “Standards of Conduct” developed to protect the health, safety, and welfare of all members of the LSC community. In accordance with these standards, the following items are prohibited at all project sites:

1. Use or possession of drugs or alcohol;

2. Possession of firearms or other weapons, unless done so in accordance with LSC

Board Policy II.F. Weapons on Premises and it accompanies Chancellor Procedures

3. Smoking in LSC buildings: Smoking is not allowed in any of LSC building facilities;

4. Smoking is allowed only in designated areas at some facilities;

5. Harassment (sexual, racial, or otherwise) or intimidation of any member of the LSC community

6. Violation of applicable traffic or public safety regulations or of LSC rules and procedures

7. Unauthorized use of LSC vehicles, equipment, or property;

8. Use of LSC telephones for personal business;

9. Removal or theft of LSC property;

10. Unauthorized duplication or possession of LSC keys;

11. Entering unauthorized areas of a facility without permission.

12. Transfer of personal identification card or parking pass to unauthorized personnel;

13. Conduct or behavior that endangers the health, safety, and welfare of any member of the public or the LSC community;

14. Interference with the work of other employees;

15. Work attire other than the specified uniform;

16. Loud, vulgar behavior or the use of profanity;

17. All electronic devices shall be silenced when working in the buildings during operating hours only

SAFETY

The contractor is reminded that all work under this CSP will be carried out at busy LSC Facilities. Safety is of utmost importance. The contractor shall safely conduct all operations and shall comply with all pertinent local, state, and federal safety regulations and with whatever requirements are deemed necessary by the LSC. Safety precautions must always be taken to prevent the possibility of injury to pedestrians.

To safeguard the students, faculty, and staff, as well as the aesthetics of the LSC Colleges, the contractor shall adhere to the following rules and considerations when providing services on any of the LSC facilities:

• Driving speeds on campus must be kept at a maximum of 25 mph to ensure maximum safety. Pedestrians always have the right of way.

• All traffic signs, lights, or other indicators must be obeyed. This is of utmost importance given the number of pedestrians and other activities in LSC facilities.

• Driving on sidewalks, unless otherwise posted, is forbidden. Violators will be ticketed, and chronic violators may be barred from doing business with LSC.

WORKSITE DAMAGES

Any damage including damages to surfaces and grounds, resulting from the performance of the services under the resulting contract, will be the sole responsibility of the contractor and will be repaired to LSC satisfaction at the contractor’s expense.

LSC RESPONSIBILITIES

Administrative and Technical Direction

• LSC will assign a Project Manager that will act on behalf of LSC regarding all activities required by LSC under the contract. The Project Manager will be the single point of contact between LSC and the vendor, and all directives issued on behalf of LSC will be conveyed to the vendor by the Project Manager in writing.

LSC may designate, in writing, additional LSC representatives that will assist in fulfilling LSC’s contractual responsibilities.

• LSC will provide the following:

o access to existing documentation including drawings, etc.;

o timely decisions regarding policies and procedures;

o scheduling and budget coordination assistance throughout the project;

and o access to the facilities, staff, etc.

SUBMITTAL FORMAT

Responses to this CSP shall be submitted online through the iStar Vendor Portal in the order outlined in the Table of Contents. No paper or email submissions will be accepted.

You will need to register and log on to submit a bid proposal or view online documents at http://wwwappsdstc.lonestar.edu/istar/supplier.htm

For assistance with the online registration process, contact MC-Vendors@lonestar.edu

IMPORTANT iSTAR VENDOR PORTAL NOTES:

It is the vendor’s responsibility to successfully submit bid proposals before the bid close date and time specified in the Calendar of Events.

Upload your bid proposal as one PDF attachment on line 1 in iStar and name your PDF file as such: CSP900_YourCompanyName.pdf

(Note: File name cannot exceed 19 characters).

Once your proposal has been submitted successfully in the iStar Vendor Portal, the email address that is associated with the registration will receive an automated confirmation email. /

If you believe that you have successfully submitted your bid proposal and did not receive a confirmation email and you have confirmed that it did not go to your SPAM, then contact the Commodity Manager.

Please include in your bid submittal the documents listed on the attached Table of Contents.

http://wwwappsdstc.lonestar.edu/istar/supplier.htm

TABLE OF CONTENTS CHECKLIST

Your Company Name:

☐ 1. Table of Contents Checklist

☐ 2. Pricing Worksheet

☐ 3. Primary Contact

☐ 4. Company Profile

☐ 5. References

☐ 6. Quality Plan

☐ 7. Long Term Costs

☐ 8. Other Relevant Factors

☐ 9. Exclusions and/or Substitutions to Proposal

☐ 10. Certified HUB, Minority and/or Veteran and Women-Owned Business

☐ 11. LSC-HSP PAR SDD 2017 7.10.17

☐ 12. Felony Conviction/Debarment Notice Clean Air & Water Act Notice

☐ 13. Federal Provisions Questionnaire

☐ 14. Conflict of Interest Questionnaire: Provide a SIGNED copy of the CIQ (State Required Form, provided in the iStar Vendor Portal)

☐ 15. Certificate of Insurance

☐ 16. Payment & Performance Bond Information

☐ 17. Addenda, if any

(2) PRICING WORKSHEET

The contractor must complete this section in its entirety and may supplement this section with additional pages to provide LSC with a more detailed breakdown, backup, and/or options of the related cost associated with the services being solicited in this solicitation.

1. Total Cost Having examined the scope of services, bid documents, and having examined site conditions, the undersigned proposes to furnish all labor, equipment, and materials and perform all work for the completion of the above-named project for the sum indicated below. By submitting this proposal, the undersigned agrees to hold base and any alternate proposals open for acceptance for 180 days.

a) Pricing Breakdown Line Item Description Price

1 BASE BID $

2 Payment and Performance Bond $ 3 Payment and Performance Bond Percent %

4 TOTAL AMOUNT $

5 Alternate 1: Cabinet #2 replacement $ 6 Alternate 2: Power distribution survey $ 7 Alternate 3: Arc flash survey $ 8 Alternate 4: Label equipment $

b) Alternates Alternate Notes descriptions can be found in the LSC Process Tech Center - IFC 2022-10-28 attachment.

c) Changes in the Work The undersigned understands that changes in the work shall be performed in accordance with the Uniform General and Supplementary Conditions.

d) Liquidated Damages The undersigned understands that liquidated damages as defined in the Supplementary Conditions will be included in the form of Agreement Between Owner and Contractor and that the contractor will be bound thereto.

2. Price Proposal Signature The information in this CSP is to be utilized solely for preparing the proposal response to this CSP and does not constitute a commitment by LSC to procure any product or service in any volume.

Name:

Title:

Date:

Signature:

(3) PRIMARY CONTACT

dba (if applicable):

Address:

Phone Number:

Primary Contact for Bid Clarification for this RFP (please print):

Primary Contact’s Phone Number: (if different from the above phone number):

Primary Contact’s email address required (please print):

Primary Contact’s Title:

(4) COMPANY PROFILE

Phone Number:

Web Page (if available):

Years of experience providing services equivalent to those requested in this proposal:

Number of employees:

Date company established under name stated in this proposal:

Company Principals:

Name: Title:

(5) REFERENCES

Reference # 1:

Is this reference one of your most current and relevant contracts similar in size and scope to this LSC CSP? ☐YES ☐NO

Company Name:

Contact Name:

Phone:

Email:

Brief description of services:

Term of Contract:

Comments:

Reference # 2:

Reference # 3:

(6) QUALITY PLAN

Insert your quality control plan here.

(7) LONG TERM COSTS

Insert your long-term costs here.

(8) OTHER RELEVANT FACTORS

Insert any other relevant factors here, including but not limited to any recommendations or enhanced goods or services that your company can provide.

(9) EXCLUSIONS AND/OR SUBSTITUTIONS TO PROPOSAL

☐ We DO have exclusions and/or substitutions included for this Event (see details listed below)

☐ We DO NOT have any exclusions and/or substitutions included for this Event

Details: (Please list all exclusions and/or substitutions or attach a separate sheet)

(10) CERTIFIED HUB, MINORITY AND/OR VETERAN

AND WOMEN-OWNED BUSINESS

1. Complete Section I to indicate what kind of certifications you have as a HUB. (If you are not a HUB, continue to Section II.)

2. Complete Section II if your company is not planning to utilize HUB or minority sub-contractor(s) and explain the reasons. (Do not fill out Sections III and IV, and then continue to Section V and VI.)

3. Complete Section III if your company plans to utilize HUB or minority sub-contractor(s). List the subcontractors and attach the certification with each sub-contractor in a separate attachment.

4. Complete Section IV to describe your sub-contracting plan.

5. Complete Section V to provide information about your supplier diversity practices.

6. Complete Section VI to do your self-assessment.

Section I: Certifications for HUB Please check the appropriate group and attach your Certification(s) behind this form in your proposal submittal. Upon the receipt of valid certification, HUBs will obtain 5 points on the HUB evaluation.

☐ City of Austin ☐ Southwest Minority Supplier Development Council

☐ City of Houston ☐ State of Texas HUB ☐ Dallas/Fort Worth Minority Supplier Development Council

☐ Texas Department of Transportation

☐ El Paso Hispanic Chamber of Commerce

☐ Women’s Business Council Southwest

☐ Golden Triangle Minority Business Council

☐ Women’s Business Enterprise Alliance

☐ Houston Minority Supplier Development Council

☐ U.S. Department of Veteran Affairs

☐ South Central Texas Regional Certification Agency

☐ National Minority Supplier Development Council

☐ Women’s Business Enterprise National Council

Please state your business utilization goal with your own workforce that you wish to achieve. % of our business utilization goal is with our own workforce.

Section II: Not Presenting a Subcontracting Plan

Section III – Sub-contracting Plan If you are going to utilize HUB or minority businesses, fill out the percentage of utilization goal and the list of subcontractors.

% of our business utilization goal with other Certified HUB or minority businesses.

Sub-Contractors

In the table below write the company name, the service they will provide, the contact information, and the estimated of the utilization goal.

Insert certification(s) for each Company after this page (Verify all certifications are valid and not expired) If additional space is required, please attach information in the below format behind this form in your proposal.

Company Name

Services Address Company Contact

Phone # Subcontracting

Total estimated utilization goal for proposal:

Please provide an explanation of why you will not be presenting a sub-contracting plan.

Section IV: Description of the Sub-contracting Plan

Please provide information about the subcontracting plan. Presenting a strong and coherent sub-contracting plan will allow you to get 2.75 points on the HUB evaluation.

a) Describe the principal types of supplies and services to be subcontracted.

b) Describe your efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts, and how you identify potential subcontractors.

c) Do you commit to submitting monthly reports so that Lone Star College can determine the extent of compliance with the subcontracting plan?

☐ YES ☐ NO

Section V: Diversity Practices

Please provide information about the diversity practices implemented in your business.

Presenting strong supplier diversity initiatives will allow you to get 2 points on the HUB evaluation.

a) Describe the initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate HUB or minority businesses.

b) Share data regarding expenditures made to certified minority businesses or HUBs and has established goals based upon subcontracting activities in the past. (Write N/A if this information is not available).

c) Do you have a mentor-protégé program?

YES _____ NO _____

d) If the “c” is yes, please describe how your program works.

e) If you have a link with more information about your supplier diversity strategies on your website, please share the link here:

Section VI: Self-Assessment

Write an “X” according to the evaluation you give yourself for the criteria listed.

Presenting the self-assessment coherent to the information provided in the other sections will allow you to get 0.25 points on the HUB evaluation.

Description Strong Moderate Minimum None

The methods to calculate and develop a subcontracting goal are…

The system for identifying potential subcontractors for the several projects is…

The efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts are…

The system for controlling the compliance of the subcontracting plan is…

The initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate minority or HUB businesses are…

The system to obtain data regarding expenditures made to certified minority businesses or HUBs is…

The mentor-protégé program is…

The program to promote the use of minority businesses is…

Date: Printed Name:

Title: Signature:

(11) LSC-HSP PAR FORM

Do not complete or fill in this form at this time; simply include a copy of this form in your proposal after the Certified HUB section. Including this form will be your acknowledgement and agreement your firm will utilize this progress assessment form after award of this project.

(12) FELONY CONVICTION / DEBARMENT NOTICE

CLEAN AIR & WATER ACT NOTICE

Texas Education Code Section 44.034, Notification of Criminal History, Subsection (a) states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly held corporation. (Please CHECK APPROPRIATE BOX below and COMPLETE ALL SIGNATURE BLOCKS.)

Company’s Name:

Authorized Company Official’s Name (printed):

☐ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable ☐ My firm is not owned nor operated by anyone who has been convicted of a felony ☐ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

I hereby further certify that my company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations.

I, the vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 7606), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency Regulation, 40 CFR Part 31 and as required under OMB Circular A-102, the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

(13) FEDERAL PROVISIONS QUESTIONNAIRE

(This form must be completed in its entirety and attached to your completed proposal)

Representative’s Name:

Title:

FEDERAL PROVISIONS

The following provisions are required and apply when federal funds are expended by Lone Star College for any contract resulting from this procurement process. Please acknowledge that you have read the provisions and will comply accordingly: (See terms and conditions for definition) ☐ Yes ☐ No Equal Employment Opportunity

☐ Yes ☐ No Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C.

276c)

☐ Yes ☐ No Contract Work Hours and Safety Standards act (40 U.S.C. 3701- 3708)

☐ Yes ☐ No Rights to Inventions Made Under a Contract or Agreement (37

CFR PT 401)

☐ Yes ☐ No Davis-Bacon Act as amended (40 U.S.C. 3141-3148)

☐ Yes ☐ No Clean Air Act (42 U.S.C. 7401-7671 q.)

☐ Yes ☐ No Debarment and Suspension (Executive Orders 12549 and 12689)

☐ Yes ☐ No Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

☐ Yes ☐ No Buy American Act (41 U.S.C. 10a-10d)

☐ Yes ☐ No Sherman Antitrust Act (15 U.S.C. 1-7)

Signature: Date:

(14) CONFLICT OF INTEREST QUESTIONNAIRE

Insert your conflict-of-interest questionnaire (CIQ) here.

(15) CERTIFICATE OF INSURANCE

Insert a copy of your certificate of insurance (COI) here.

(16) PAYMENT & PERFORMANCE BOND INFO

Insert payment and performance bond information here.

(17) ADDENDA

Insert copies of all addenda here to acknowledge that you have received and read each one.

END OF DOCUMENT