ESBD_File_335332_Pre-Solicitation Presentation Clark Hall MEP.pdf

Request for Competitive Sealed Proposal

RFCSP752-24-979ER

UNT CLARK HALL MEP

(Mechanical, Electrical, Plumbing)

UNT SYSTEM STRATEGIC INFRASTRUCTURE

PLANNING & CONSTRUCTION

• Pre-Proposal Meeting

• Thursday, September 7, 2023 @ 2:00p.m.

AGENDA

• INTRODUCTIONS

•PROJECT DESCRIPTION

•SUBMISSION REQUIREMENTS/CRITERION

•SITE VISIT INFORMATION

•HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)

•SELECTION PROCESS/SCHEDULE

•REQUIREMENTS

•QUESTIONS

PROJECT DESCRIPTION

• This project will include replacement of all AHU’s serving the dormitory areas and all associated ductwork, controls, piping, and electrical within the AHU mechanical rooms.

• Project will include replacement of heating & hot water boilers, building exhaust fans, all horizontally run sanitary waste pipe in the crawl space and underground, and HW, CHW, and CDW pumps.

• In addition to replacement of equipment, additional associated accessories will need to be modified such as exhaust duct, ventilation duct, and piping.

• Project will need to be phased in construction to accommodate heavy use of the building-construction periods of no more than two (2) months at any one (1) time. Phasing to occur over a two (2) year period, and will follow the academic calendar and during summer & winter breaks.

• Construction expected to be complete by December 2025.

• Projected schedule is to have contract complete by October 2023.

• Site visit will be held at 10:00a.m. on Friday, September 8, 2023

• We will meet at Clark Hall located at 1717 West Maple Street, Denton, TX 76201.

• Parking may be available on or around Clark Hall area – you will need a UNT Parking pass which you can purchase on the UNT website at; https://transportation.unt.edu/parking-permits .

• This is your only opportunity to view the site and bring any subcontractors you may involve in the project.

Site Visit Information https://transportation.unt.edu/parking-permits

• Proposed agreement amount - please provide a breakdown of cost as included in your Base Bid.

• Number of calendar days to complete project

• Qualifications & experience of proposer’s key personnel & subcontractors committed to project with experience in construction of similar scale projects that are MEP renovations at universities in actively occupied spaces. Previous construction experience with heavy foot & vehicular traffic.

• Proposer’s current workload & availability of personnel & equipment – include list of proposed sub-contractors and they qualifications and any licenses as required.

• Quality of references from owners & architects for similar projects completed by proposer within last 5 years

• Proposed project schedule & demonstrated ability to have met expedited schedules on similar projects – provide detailed schedule of work & timeline from start to final completion.

• Responsibility/reputation of Proposer – claims & litigation experiences

• Proposer’s safety record

• Sufficiency of Proposer’s financial resources

SUBMISSION REQUIREMENTS/CRITERIA

CONTRACT

• A sample contract is included in the RFCSP document. We are providing the sample contract so it can be reviewed by your company and, if selected, you know what you will be signing and agreeing to.

• Make sure you have reviewed the contract as NO CHANGES to the contract will be accepted.

• HUB Sub-Contracting plan is required with submission of your proposal

• Any questions regarding HUB Sub-contracting Plan can be directed to Rosa Violante or Sony Simon at hub@untsystem.edu

HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)

mailto:hub@untsystem.edu

The Historically Underutilized Business Subcontracting Plan

•What is a Historically Underutilized Business •Why we do a HUB Subcontracting Plan •How to create a HUB Subcontracting Plan

Agenda

It is at least 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service Disabled Veteran, who reside in Texas and actively participate in the control, operations and management of the entity's affairs.

What is a Historically Underutilized Business (HUB)?

•It is certified by the State of Texas.

•It is a for-profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23, and has its principal place of business in Texas.

What is a HUB?

•Texas State Law.

•Government Code Chapter §2161.252 •Administrative Code §20.14

•Demonstrates a “Good Faith Effort” (GFE) to diversify business opportunities.

•Responses that do not include a complete HSP must be rejected

Why we do a HUB Subcontracting Plan (HSP)

Use this tool to determine which pages and sections must be completed based on the unique situation and plan of the submitting company.

Fillable Electronic Form at:

http://comptroller.texas.gov/procure ment/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

Quick Checklist http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

• Contains the HUB goals established by the State of Texas. (21.1% for building construction)

• Please ensure Section 1 is completed thoroughly and accurately.

• Note: UNT System HUB Area will verify the Vendor ID and HUB status of the submitting company

• Declare all subcontracting opportunities on this page.

• List by opportunity type, not by vendor name (that comes later).

• The choices at the bottom will determine which “Method” the submitting company will use to demonstrate a GFE.

• There is an addendum page to use if the submitting company identifies more than 15 subcontracting opportunities.

• If the submitting company is not subcontracting any of the work, they must explain how the company will perform the entire contract with its own employees, materials, etc.

• The designated representative of the submitting company will read and affirm the contractual obligations within the HSP by signing in the space below.

• This should be signed by a senior employee familiar with the project.

• Used if the submitting company intends to use only Certified HUBs or if they meet the State’s HUB goals.

• One page per subcontracting opportunity.

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment A

• Used if the submitting company intends to use any non-HUB businesses or if they do not meet the State’s HUB goals (21.1% for building construction).

• One page per subcontracting opportunity.

• Minimum of 3 HUB Vendors and 2 related trade organizations

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment B

• The submitting company will show the selected vendor.

• Complete justification as to why a HUB vendor was not selected must be listed

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment B (pg. 2)

• Only one of the many options for distributing information.

• All methods of distributing information must provide complete information.

• Respondents have 7 working days to respond.

• All contact information must be accurate.

HUB Subcontracting Opportunity Notification

•Visit the States of Texas “Centralized Master Bidders List” at:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

• Contact associated trade organizations:

• DFW Minority Supplier Development Council

• http://dfwmsdc.com/

• Regional Hispanic Contractors Association

• http://regionalhca.org/

• US Pan Asian American Chamber –Southwest

• http://uspaacc-sw.org/

• Women’s Business Council –Southwest

• http://www.wbcsouthwest.org/

• Regional Black Contractors Association

• www.blackcontractors.org

How to Find HUB Vendors https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp http://dfwmsdc.com/ http://uspaacc-sw.org/ http://www.wbcsouthwest.org/ http://www.blackcontractors.org/

•Not signed.

•Not submitting HUB plan in Jaggaer by due date.

•Company information incorrect/incomplete.

•Not justifying the failure to meet State HUB usage goals.

•If self-performing, not providing required information.

•Section 2 does not match Methods “A” or “B”.

•Respondents not allowed 7 working days.

•HUBs and minority chamber not contacted.

•No documentation showing “GFE”.

•Missing any information that the UNT System HUB Area is not allowed to fill in for the submitting company

Possible Reasons for Rejection

•The submitting company’s HSP is a binding document.

•Contract language requires the submitting company to abide by the terms of the original HSP.

•The HSP can be revised only with the consent of the UNT System HUB Area. The same “GFE” requirements will apply.

•You can send us a draft of your HSP via email 10 days prior to the deadline for review.

Remember…

•Rosa Violante or Sony Simon, HUB Specialists •Email: hub@untsystem.edu •Web: https://finance.untsystem.edu/vendor-resources/hub-program/index.php •Fillable Electronic Form at:

http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

Assistance is Available mailto:hub@untsystem.edu https://finance.untsystem.edu/vendor-resources/hub-program/index.php http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

• Responses are due October 2, 2023 @ 2:00p.m.

• HUB Sub-contracting plans due on October 3, 2023 @ 2:00p.m.

• Public opening virtually on October 5, 2023 @ 2:00p.m.

• You may submit your proposal electronically at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS.

NOTE that a signature is required on the 004100 Proposal Form, electronic signature will be accepted.

QR codes will not be accepted as part of your response.

• Your HUB Sub-Contracting plan will be required to be submitted in Jaggaer as noted by above date & time.

Make sure your HUB plan is signed, electronic signature will be accepted.

• Anticipate contract complete October 2023.

SELECTION PROCESS

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

• Provide a single point of contact with phone number and email

• Make sure you address each criteria listed under the “Evaluation Criteria” that starts on page 002100-8. Section 5.2 Evaluation Criteria.

• Complete Document 004100, Proposal Form and sign. There is a Questionnaire included directly behind the Proposal form – be sure to provide the information and submit with your response.

• Make sure your HUB Sub-Contracting Plan is submitted 24hr after your proposal electronically and mark the pdf document as “HUB Plan” at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS .

REQUIREMENTS

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

• Questions should be directed to Elaine Robbins, Construction Contract Coordinator II – please email questions to:

Elaine.robbins@untsystem.edu

• Questions must be received by September 18, 2023 by 2:00p.m. – questions & answers will be posted to UNT System website by September 20, 2023 by 5:00p.m.

• Questions & answers and any addendums will be posted to https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS and http://www.txsmartbuy.com/sp

QUESTIONS

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp