ESBD_File_281422_696-PF-22-P024 A-002.pdf

AMENDMENT OF SOLICITATION Page 1 of 11 Pages

1. SOLICITATION NO.

696-PF-22-P024

2. AMENDMENT NO.

A-002

3. EFFECTIVE DATE

May 2, 2022

4. ISSUED BY

Texas Department of Criminal Justice Contracts and Procurement, Client Services and Governmental Contracts Two Financial Plaza, Suite 525 Huntsville, Texas 77340

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning one (1) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF AMENDMENT

The purpose of this amendment is to:

A. Replace Section B.2.2, Pricing Schedule B, in its entirety.

B. Replace Section J, List of Exhibits, in its entirety, to revise the number of pages for Exhibit J.1.B.

C. Replace Exhibit J.1.B, Staffing Plan and Budget Justification Forms for Rehabilitation Treatment Services.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

B.2.2 Pricing Schedule B

Offeror Name:

Facility (Name, Address, City, State, Zip Code):

BASE PERIOD, YEAR ONE (09/01/23 – 08/31/24)

Description Number of Beds Per Diem Rate

Operation and Management Services 1,632 or less $ /Day Operation and Management Services 1,633-1,901 $ /Day Operation and Management Services 1,902-2,236 $ /Day

Rehabilitation Treatment Services Substance Abuse Felony Punishment Facility Special Needs 672 $ /Day Driving While Intoxicated Recovery Program 500 $ /Day Intermediate Sanction Facility Substance Use Treatment Program 952 $ /Day Intermediate Sanction Facility Cognitive Intervention Program 112 $ /Day

BASE PERIOD, YEAR TWO (09/01/24 – 08/31/25)

Operation and Management Services 1,632 or less $ /Day Operation and Management Services 1,633-1,901 $ /Day Operation and Management Services 1,902-2,236 $ /Day

Rehabilitation Treatment Services Substance Abuse Felony Punishment Facility Special Needs 672 $ /Day Driving While Intoxicated Recovery Program 500 $ /Day Intermediate Sanction Facility Substance Use Treatment Program 952 $ /Day Intermediate Sanction Facility Cognitive Intervention Program 112 $ /Day

696-PF-22-P024

Amendment A-002

OPTION PERIOD ONE (09/01/25 – 08/31/26)

Operation and Management Services 1,632 or less $ /Day Operation and Management Services 1,633-1,901 $ /Day Operation and Management Services 1,902-2,236 $ /Day

Rehabilitation Treatment Services Substance Abuse Felony Punishment Facility Special Needs 672 $ /Day Driving While Intoxicated Recovery Program 500 $ /Day Intermediate Sanction Facility Substance Use Treatment Program 952 $ /Day Intermediate Sanction Facility Cognitive Intervention Program 112 $ /Day

OPTION PERIOD TWO (09/01/26 – 08/31/27)

Description Number of Beds Per Diem Rate

Operation and Management Services 1,632 or less $ /Day Operation and Management Services 1,633-1,901 $ /Day Operation and Management Services 1,902-2,236 $ /Day

Rehabilitation Treatment Services Substance Abuse Felony Punishment Facility Special Needs 672 $ /Day Driving While Intoxicated Recovery Program 500 $ /Day Intermediate Sanction Facility Substance Use Treatment Program 952 $ /Day Intermediate Sanction Facility Cognitive Intervention Program 112 $ /Day

OPTION PERIOD THREE (09/01/27 – 08/31/28)

Description Number of Beds Per Diem Rate

Operation and Management Services 1,632 or less $ /Day Operation and Management Services 1,633-1,901 $ /Day Operation and Management Services 1,902-2,236 $ /Day

Rehabilitation Treatment Services Substance Abuse Felony Punishment Facility Special Needs 672 $ /Day Driving While Intoxicated Recovery Program 500 $ /Day Intermediate Sanction Facility Substance Use Treatment Program 952 $ /Day Intermediate Sanction Facility Cognitive Intervention Program 112 $ /Day

696-PF-22-P024 Amendment A-002

696-PF-22-P024 Amendment A-002

Section J

SECTION J – LIST OF EXHIBITS

EXHIBIT NO. TITLE PAGES

J.1.A Staffing Plan and Budget Justification Forms for Operation and Management 2 Services

J.1.B Staffing Plan and Budget Justification Forms for Rehabilitation Treatment Services 5

J.2 HUB Subcontracting Plan (HSP) 21

J.3 Compliance Standards and Average Daily Salary Schedule 3

J.4 Daily Security Shift Rosters 12

J.5 Annual and Monthly Human Resources Reports 3

J.6 Staff Overtime Report 2

J.7 TDCJ Job Description Minimum Qualifications 8

J.8 Monthly Position Control Number (PCN) Listing Instructions and Form 3

J.9.A Monthly Position Vacancy Report (PVR) Instructions and Report for 3 Administrative, Security, Support Ops & Programs, etc.

J.9.B Monthly Position Vacancy Report (PVR) Instructions and Report for 3 Security Officers Only

J.10 Revenue Identification Form 1

J.11 Education Services Report and Approved Instructor and Substitute Log 2

J.12 Canine Facility Search Alerts 1

J.13 TDCJ-PFCMOD Monthly Strength Report 1

Facility Name

Position Title TDCJ Position Equivalency* FTEs % Time Allocated

Adjusted FTEs

Licensure / Certification

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00 0.00

0.00 0.00

0.00 0.00

Staffing Notes:

Key:

SAC1 = Counselor Intern (LCDC-I) SAC2 = Certified Criminal Justice Professional-Applicant (CCJP-A)

SAC4 = Certified Criminal Justice Professional (CCJP) SAC5 = Certified Program Instructor SAC6 = Licensed Master Social Worker (LMSW) SAC7 = Licensed Professional Counselor (LPC) SAC8 = Licensed Psychological Associate (LPA)

QCC = Qualified Credentialed Counselor

SAC3 = Licensed Chemical Dependency Counselor (LCDC)

Total SAFPF Special Needs Indirect Staff

SAFPF Special Needs Direct Staff

Total SAFPF Special Needs Direct Staff

Grand Total

* TDCJ job titles must be used and are identified in Exhibit J.7.

ISF DWI Indirect Staff

Total DWI Indirect Staff

ISF DWI Direct Staff

Total DWI Direct Staff

ISF SUTP Indirect Staff

Total ISF SUTP Indirect Staff

ISF SUTP Direct Staff

STAFFING PLAN AND BUDGET JUSTIFICATION FORMS

REHABILITATION TREATMENT SERVICES

STAFFING PLAN

Note: Additional rows are hidden and may be utilized as needed to list additional information.

SAFPF Special Needs Indirect Staff

** Use the key below to indicate the licensure / certification for each position.

Total ISF SUTP Direct Staff

ULM = Upper-Level Management

ISF CIP Indirect Staff

Total ISF CIP Indirect Staff

ISF CIP Direct Staff

Total ISF CIP Direct Staff

Page 1 of 5 12/1/2021

696-PF-22-P024

Amendment A-002 Exhibit J.1.B

Cost Category / Item FTEs Base Period Year 1 - FY24

Base Period Year 2 - FY25

Option 1

FY26

Option 2

FY27

Option 3

FY28

Subtotal 0.00 -$ -$ -$ -$ -$

366 365 365 365 366 672 672 672 672 672

Number of Days Number of Beds Per Diem

Subtotal Grand Total

Subtotal Indirect Costs

Note: Additional rows are hidden and may be utilized as needed to list additional information.

STAFFING PLAN AND BUDGET JUSTIFICATION FORMS

REHABILITATION TREATMENT SERVICES

SAFPF SPECIAL NEEDS BUDGET JUSTIFICATION

ANNUAL TREATMENT COSTS

Staffing Salary Direct Costs

Facility & Material Direct Costs

Page 2 of 5 12/1/2021

696-PF-22-P024

Amendment A-002

Year 1 - FY24

Base Period Year 2 - FY25

Option 1

FY26

Option 2

FY27

Option 3

FY28

Subtotal 0.00 -$ -$ -$ -$ -$

366 365 365 365 366 500 500 500 500 500

-$ -$ -$ -$ -$ Per Diem

Subtotal Grand Total

Number of Days Number of Beds

Subtotal Indirect Costs

STAFFING PLAN AND BUDGET JUSTIFICATION FORMS

REHABILITATION TREATMENT SERVICES

DWI BUDGET JUSTIFICATION

Note: Additional rows are hidden and may be utilized as needed to list additional information.

ANNUAL TREATMENT COSTS

Staffing Salary Direct Costs

Facility & Material Direct Costs

Page 3 of 5 12/1/2021

696-PF-22-P024

Amendment A-002

Year 1 - FY24

Base Period Year 2 - FY25

Option 1

FY26

Option 2

FY27

Option 3

FY28

Subtotal 0.00 -$ -$ -$ -$ -$

366 365 365 365 366 952 952 952 952 952

-$ -$ -$ -$ -$ Per Diem

Subtotal Grand Total

Number of Days Number of Beds

Subtotal Indirect Costs

STAFFING PLAN AND BUDGET JUSTIFICATION FORMS

REHABILITATION TREATMENT SERVICES

ISF SUTP BUDGET JUSTIFICATION

Note: Additional rows are hidden and may be utilized as needed to list additional information.

ANNUAL TREATMENT COSTS

Staffing Salary Direct Costs

Facility & Material Direct Costs

Page 4 of 5 12/1/2021

696-PF-22-P024

Amendment A-002

Year 1 - FY24

Base Period Year 2 - FY25

Option 1

FY26

Option 2

FY27

Option 3

FY28

Subtotal 0.00 -$ -$ -$ -$ -$

366 365 365 365 366 112 112 112 112 112

-$ -$ -$ -$ -$ Per Diem

Subtotal Grand Total

Number of Days Number of Beds

Subtotal Indirect Costs

STAFFING PLAN AND BUDGET JUSTIFICATION FORMS

REHABILITATION TREATMENT SERVICES

ISF CIP BUDGET JUSTIFICATION

Note: Additional rows are hidden and may be utilized as needed to list additional information.

ANNUAL TREATMENT COSTS

Staffing Salary Direct Costs

Facility & Material Direct Costs

Page 5 of 5 12/1/2021

696-PF-22-P024

Amendment A-002

Questions and Answers:

Question #1: Section - B.2 Pricing Schedule

Question #1A: B.2.1 Pricing Schedule A – is it the department’s intent that we price and staff at 100% for Operations and Treatment on Pricing Schedule A? Can we change the inmate population to reflect the average inmate population over the last year?

Answer #1A: Yes, Pricing Schedule A is for the per diems for full capacity as indicated.

No, Pricing Schedule B is for the per diems based on the designated beds/bed ranges and cannot be changed.

Question #1B: B.2.2 Pricing Schedule B – is it the department’s intent that we price Operations at 1,632, 1,633-1,901, and 1,902-2,236. Note: The Treatment is priced and staffed at the 100% for each Treatment Service.

Shouldn’t the Treatment beds also adjust like the Operations beds so we can staff them with the ratios? Currently, it seems that Treatment will be priced at 100% of 2,236, and the Operations will be based on a sliding scale. Is this correct?

Answer #1B: No, treatment staffing and per diems are based on 100% capacity. The Department will continue to provide consideration on billing for treatment staff based on census and ratios.

Question #1C: Can we have the option to fill out A or B, or do we have to fill out both B.2.1 Pricing Schedule A and B.2.2 Pricing Schedule B? If so, do we have to fill out Exhibit J.1.A and Exhibit J.1B Staffing Plan and Budget Justification?

Answer #1C: No, proposals must include both Pricing Schedule A and Pricing Schedule B.

Question #2: Exhibit J.1.A only reflects B.2.1 Pricing Schedule A for the 100% Operations and Treatment. Do we need to adjust these forms for B.2.2 Pricing Schedule B (i.e., Three separate J.1.A’s for each population level, J.1.A Budget Justifications, Exhibit J.1.B Staffing Plans, and Exhibit J.1.B Budget Justifications)?

Answer #2: No, exhibits are not to be adjusted or modified. Proposals should only include one Exhibit J.1.A, Staffing Plan and Budget Justification Forms, and one Exhibit J.1.B, Staffing Plan with one Exhibit J.1.B, Budget Justification Form per each program.

Question #3: In reference to C.4.2 Staffing, R., Page 26 - Will the department accept one basic drawing of the facility that details color-coded Security Staff positions/posts at the full operational capacity of 2,236 beds (i.e., reflecting the 100% Staffed Operation and Treatment of Exhibit J.1.A)?

696-PF-22-P024

Answer #3: Only one basic drawing is necessary and required. The expectation of the Department is for these positions to be filled regardless of population fluctuations, unless beds are officially idled by the Department.

Therefore, please adjust per diems accordingly.

Question #4: Will TDCJ require direct treatment staff titles to be designated by program on the PCN/Exhibit J.8 reports (i.e., Substance Abuse Counselor – SN)?

Answer #4: Yes, this will allow the Department to reconcile all documents that reference staff positions, such as Exhibit J.1, Exhibit J.8, and Exhibit J.9.

Question #5: The number of beds on the forms are broken down as follows:

B.2 Pricing Schedule A & B - Rehabilitation Treatment Services

Substance Abuse Felony Punishment Facility Special Needs 672

Driving While Intoxicated Recovery Program 500

Intermediate Sanction Facility Substance Use Treatment Program 952

Intermediate Sanction Facility Cognitive Intervention Program 122

Exhibit J.1.B Staffing Plan and Budget Justification

SAFPF/IPTC/SAFPF Special Needs - 672

DWI 500

ISF CIP / SUTP 1,064

In order to develop pricing for B.2 Pricing Schedule A and Pricing Schedule B, do the totals for the ISF SUP (952) and the ISF CIP (122) need to be combined to match the current Exhibit J.1.B Staffing Plan and Budget Justification forms? If not combined (1,064), will TDCJ be providing additional Exhibit J.1.B Staffing Plan and Budget Justification forms to address ISF SUP (952) and ISF CIP (122)? Since staffing should be combined to operate these programs, we recommend the pricing schedule forms A & B be revised to match the operational staffing requirements. Please advise.

Answer #5: The treatment programs are not interchangeable and should not be combined. A revised Exhibit J.1.B is included with this Amendment.

Please note, ISF CIP is 112 beds rather than 122 beds.

696-PF-22-P024