ESBD_571454_1792793251876_Binder 2 SSC MASTER AE- Roof Design RFQ IDIQ - 2026.pdf

SSC Services for Education Facilities Services Revised 8/2026

A/E Request for Qualifications (RFQ) Roof Design IDIQ Page - 1 of 10

Request for Qualifications (RFQ)

Architectural and Engineering Services For Roof Design

Indefinite Delivery Indefinite Quantity

SSC Facilities Services Texas A&M University & Texas A&M University System, College Station, Texas

1.0 SCOPE OF WORK

SSC Service Solutions on behalf of Texas A&M University and Texas A&M University System is seeking qualifications from Architectural and Engineering (A/E) firms specializing in roof design for Indefinite Delivery, Indefinite Quantity (IDIQ) Projects at Texas A&M University System Properties. Below is a list of the Institutions covered within this Request For Qualifications (RFQ).

The Architectural and Engineering (A/E) firms shall identify which campus/s they intend to work at for professional services in roof design.

• Texas A&M University System (All Agencies)

• Texas A&M University (includes College Station Campus, Health Science Center, TAMU

School of Law & McAllen Campus)

• Texas A&M University- Central Texas

• East Texas A&M University (Commerce)

• Texas A&M University - Corpus Christi

• Texas A&M University at Galveston

• Texas A&M University- Kingsville

• Texas A&M University- San Antonio

• Texas A&M University- Texarkana

• Texas A&M University – Victoria

• Texas A&M International University

• Prairie View A&M University

• Tarleton State University

• West Texas A&M University

Other Texas A&M University System properties or locations may be serviced under this agreement.

Design will be in accordance with TAMU/TAMUS or Regional campus requirements, current City, State and Federal Codes, TAMU/TAMUS or Regional campus Facility Design Guidelines, TAMU Campus Master Plan and all associated Campus Master Plans, the Texas Accessibility Standards, TAMU/TAMUS or Regional campus Utilities & Energy Services and TAMU/TAMUS or Regional campus IT Specifications. The A/E will submit designs to the Texas Department of Licensing and Regulation for accessibility review on a per project basis.

SSC plans to contract with multiple Architects and Engineers specializing in roof design. The Contract has no guaranteed minimum amount per contract term.

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2.0 SUBMISSIONS OF QUALIFICATIONS

2.1 Time: All proposals shall be submitted by 2:00pm, Thursday, December 10, 2026.

2.2 Location: Proposals are to be delivered to the office of the Owners Designated Representative:

Shawna Kennedy SSC Services for Education Facilities Services Engineering, Design & Construction Services 1371 TAMU (Physical address: 600 Agronomy Rd. Room 218) College Station, Texas 77843

Phone: 979-255-4443 E-Mail: Shawna.kennedy@sscserv.com

If delivered by mail it must arrive to the physical address listed by the deadline. We strongly encourage you to use a delivery service and deliver to the physical address. USPS mail goes to a central mailbox and can take an additional 3-5 days for delivery to our physical address.

3.0 SUBMITTAL CONTENT

(Respondents shall submit each part on separate tab)

3.1 Part 1 APPROACH TO PROJECT/COMPANY HISTORY

Provide a statement of interest for the IDIQ including a narrative describing firm’s thoughts on approach on these projects. Include the Prime Firm’s and consultants’ unique qualifications as they pertain to this IDIQ specializing in roof design.

Provide a brief history of the Prime Firm proposed for the IDIQ including when the firms were established, type of ownership and office locations. If more than one office is listed indicate the office that will manage the IDIQ. If the firm has changed name or ownership within the last three (3) years indicate the former name, including the Vendor Identification Number (VIN) or the Federal Employer Identification Number (FEIN).

If your organization is a Corporation, answer the following:

• Date of incorporation:

• State of incorporation:

• President’s Name:

• Vice-President’s Name(s):

• Secretary’s Name:

• Treasurer’s Name:

If your organization is a Partnership, answer the following:

• Date of organization:

• Type of Partnership (if applicable):

• Name(s) of General Partner(s):

• Tax Identification Number:

mailto:Shawna.kennedy@sscserv.com

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If your organization is Individually Owned, answer the following:

• Date of organization:

• Name of Owner:

• Tax Identification Number:

If the form of your organization is other than those listed above, describe it and name the principals.

3.1.1 LEGAL

Claims and Suits. (If the answer to any of the questions below is yes, please attach details).

Copy and paste the questions listed below, and your answers, into Part 1 of your submission

• Has your organization ever failed to complete any work awarded to it?

• Are there any judgments, claims, arbitration or mediation proceedings or suits pending or outstanding against your organization or its officers?

• Has your organization filed any lawsuits or requested arbitration or mediation with regard to contracts within the last five years?

• Within the last five years, has any officer or principal in your organization ever been an officer or principal of another organization when it failed to complete any work awarded to it?

3.2 Part 2 FIRM’S MANAGEMENT APPROACH

Briefly describe Respondent’s approach to managing the following.

• Timely completion of design

• Design of project within budget

• Quality of documentation

• Prime firm’s history of performing work within a specified schedule

• Prime firm’s history of designing within budget

3.3 Part 3 PROJECT EXPERIENCE

Provide a list and description of five (5) similar and/or relevant projects (higher education).

Include references for previous projects:

• Facility Name, Address

• Facility type and size (square footage or acres)

• Facility representative responsible for daily management of these services

• Name, Address, Telephone, Title

• Type of service(s) provided

• Date of performance of services

• Contract Amount

• Provide an Organization Chart

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3.4 Part 4 WORK CHART AND ORGANIZATION

Resumes of principals and key people of the firm, including those at the technician level and above. Provide credentials and/or certification of everyone who will be assigned to the projects for this IDIQ. Identify by name and title all individuals who will provide support to the IDIQ including their location, position, specific responsibilities, educational background, experience, technical capabilities. Confirm that every member of its team was selected based on demonstrated competence and qualifications.

3.5 Part 5 Subcontracting Plan Requirements

The Veteran Heroes United in Business program (VetHUB or HUB) as part of the state of Texas Comptroller’s Statewide Procurement Division focuses on certification of service-disabled veterans (SDV) to facilitate their growth and development and increase opportunities for contracts and subcontracts with the state of Texas. For additional information on the VetHUB program visit the following site:

https://comptroller.texas.gov/purchasing/vendor/hub/hub-faq.php.

The A&M System requires a state of Texas Subcontracting Plan (SP) for contracts of $100,000 or more over the life of the contract (including any renewals), where such opportunities exist. The total expected value of this solicitation and subsequent contract is $100,000 or more and the A&M System has determined that subcontracting opportunities are probable.

Therefore, respondents to this solicitation are required to develop and submit an SP form with their proposal submission.

A subcontracting opportunity is defined as any portion or lot of work that the Respondent cannot complete with its own equipment, supplies, materials, and/or employees. The Respondents will use the procedures prescribed below when completing the SP form.

The Respondent shall use the Centralized Master Bidders List (CMBL) - VetHUB Directory published on the comptroller’s website to identify VetHUBs. If the Respondent uses any alternate source, it accepts the risk that its HUB subcontracting plan may be noncompliant due to inaccurate VetHUB certification information. A business listed in the VetHUB directory at the time of the good faith effort is considered a HUB for purposes of evaluating a HUB subcontracting plan, even if the business later graduates or has its HUB status revoked or expired. The CMBL-VetHUB Directory can be accessed via the following site:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

The A&M System VetHUB Program Office will review the information and documentation submitted and use it as a basis to determine if the plan was developed in good faith effort by the Respondent to utilize VetHUB subcontractors and/or suppliers on this project. The A&M System may reject a SP that was not developed in good faith or was not completed.

The A&M System shall document the reasons for rejection in the contract file. If the A&M System finds that businesses identified in a SP are no longer HUB/VetHUB certified, it may invite the vendor to submit a revised plan that identifies active VetHUBs.

An accepted SP form will become a part of any contract with the Respondent resulting from this solicitation. Any revisions to the SP must be approved by the A&M System VetHUB Program Office. Per Texas Government Code 2161.253(d), if a determination is made that the Vendor failed to implement the plan in good faith, the A&M System, in addition to any other remedies, may bar the Respondent from further contracting opportunities with the A&M System.

I. Procedures for Completing the SP Form https://comptroller.texas.gov/purchasing/vendor/hub/hub-faq.php https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

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The A&M System requires the Respondent to submit an SP form for this RFQ. In accordance with 34 TAC §20.285, as adopted, the Respondent may demonstrate good faith effort to utilize Texas certified VetHUBs for its subcontracting opportunities by utilizing one of two methods: (1) Solicitation Method and (2) Self-performing Method. The Subcontracting Plan Instructions on Page 1 of the attached SP form are pre-populated with information specific to this RFQ.

(1) Self-performing Method. Review Section 2 of the SP form to determine if the self-performing method is applicable based on the scope of this RFQ. If self-performing, check “Yes” in Section 2 and then sign and complete Section 3.

(2) Solicitation Method. If subcontracting any portion of the scope of this RFQ, check “No” in Section 2 and proceed to Section 4.

• Within Section 4 list all opportunities you will subcontract or may need to subcontract based on the overall scope of this RFQ. Percentages may be estimated based on a typical project scope.

• Section 5 is not required at this time.

• Complete Section 6 and sign.

• Refer to Section II below for requirements that apply to each awarded Respondent as a result of this RFQ.

For more information or assistance in properly completing the SP form for this RFQ, the Respondent may contact the A&M System at SO-HUBProgram@tamus.edu. Each Respondent is encouraged to submit a draft of their SP form prior to submitting their response to the RFQ for review by the A&M System. To permit adequate time for the performance of the required good faith effort, we request that all drafts be submitted at least ten (10) business days prior to the RFQ due date.

II. Awarded Respondent Requirements

If awarded an agreement with SSC as a result of this RFQ, the Respondent will be required to comply with all good faith effort requirements. If awarded a project, the Respondent may be required to complete a revised SP form which identifies the subcontracting opportunities anticipated for that specific project scope of work.

4.0 PROCEDURE

4.1 Interested firms shall present for consideration one Flash Drive that contains one (1) portable document file (.pdf) and two (2) printed copies of the submission.

4.2 All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is executed. The Owner strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information.

https://texas-sos.appianportalsgov.com/rules-and-meetings?interface=VIEW_TEXAS_REGISTER_SUMMARY&recordId=462291 mailto:SO-HUBProgram@tamus.edu

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4.3 Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted by the ODR as an addendum in Unity Construct at the link provided on the Notice of Project (NOP) by the given date shown on the Notice of Project (NOP). It is the responsibility of all respondents to obtain this information in a timely manner.

All such addenda issued by the ODR before the proposals are due shall become a part of the RFQ, and respondents shall acknowledge receipt of and incorporate each addendum in its response.

4.4 Respondents shall consider only those clarifications and interpretations that the ODR issues by addenda. Interpretations or clarification in any other form, including oral statements, will not be binding on the ODR and should not be relied on in preparing qualifications.

4.5 If delivered by mail it must arrive to the physical address listed by the deadline. We strongly encourage you to use a delivery service and deliver to the physical address. USPS mail goes to a central mailbox and can take an additional 3-5 days for delivery to our physical address.

5.0 EVALUATION & SELECTION CRITERIA

The A/E firm will be selected by the Owner & ODR based on the following criteria:

1. Prime A/E Firm History 25% o Approach to each project o Unique qualifications of the firm o Legal history

2. Firm’s Management Approach 20% o Timeliness of design o Budget o Quality o History

3. Firm Experience 30% o Demonstrated experience of the prime A/E firm based upon previous work similar to that of the type considered o Experience with foam roofing o References for previous projects

4. Work Chart & Organization 25% o Principals In-Charge for this IDIQ and Key Personnel. Competence and qualifications of the individual who will be directly responsible for the proposed work based upon specific responsibilities, educational background, experience and technical capabilities.

6.0 FORMAT FOR STATEMENT OF QUALIFICATIONS

6.1 GENERAL INSTRUCTIONS

6.1.1 Qualifications shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the respondent’s ability to meet the requirements of this RFQ. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of ODR & Owner’s needs.

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6.1.2 Qualifications shall be a MAXIMUM OF SEVENTY-FIVE (75) PRINTED PAGES. The cover page, table of contents, divider sheets, and VetHUB documents do not count as printed pages.

6.1.3 Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed.

Incomplete Qualifications will be considered non-responsive and subject to rejection.

6.1.4 Qualifications and any other information submitted by respondents in response to this RFQ shall become the property of the ODR.

6.1.5 The ODR will not compensate respondents for any expenses incurred in Qualifications preparation or for any presentations that may be made, unless agreed to in writing in advance or required by law. Respondents submit Qualifications at their own risk and expense.

6.1.6 Qualifications that are qualified with conditional clauses, alterations, items not called for in the RFQ documents, or irregularities of any kinds are subject to rejection by the ODR, at its option.

6.1.7 The ODR makes no representations of any kind that an award will be made as a result of this RFQ, or subsequent RFP. The ODR & Owner reserve the right to accept or reject any or all Qualifications, waive any formalities or minor technical inconsistencies, or delete any item/requirements form this RFQ when deemed to be in ODR’s best interest.

6.1.8 Failure to comply with all requirements contained in this Request for Qualifications may result in the rejection of the Qualifications.

6.2 PAGE SIZE, BINDING, DIVIDERS, AND TABS:

6.2.1 Qualifications shall be printed on letter-size (8-1/2” x 11”) paper and assembled with spiral-type bindings, staples, or binder.

6.2.2 Additional attachments shall NOT be included with the Qualifications.

6.3 TABLE OF CONTENTS:

6.3.1 Submittals shall include a “Table of Contents” and give page numbers for each part of the qualifications.

6.4 PAGINATION:

6.4.1 Number all pages of the submittal sequentially using Arabic numerals (1, 2, 3, etc.); the Respondent is not required to number the pages of the VetHUB State of Texas Subcontracting Plan.

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7.0 NOTICE OF AWARD FOR RFQ

SSC will select multiple A/E firms based on the responders’ demonstrated competence and qualifications for the type of services to be performed. Contracts will have no minimum or guaranteed amounts or term limits.

Direct any inquiries regarding this RFQ to: Shawna Kennedy by email Shawna.kennedy@sscserv.com or by phone 979-255-4443

Direct any inquiries regarding the Subcontracting Plan requirements to Lashunda Watson by email to so-hubprogram@tamus.edu.

8.0 ADDITIONAL INFORMATION

8.1 Once selected, individual proposals for projects shall include the following:

8.1.1 Statement about understanding of Scope of Work

8.1.2 Pre-Design field investigation to verify existing drawings and conditions.

8.1.3 SECO Compliance (as applicable)

8.1.4 Construction Cost Estimate / Rough Order of Magnitude (ROM)

8.1.5 A complete breakdown of your basic design services, broken down as follows:

a) Schematic Design Services (SD)

This submittal shall be comprised of design plans

b) Design Development Services (DD)

This submittal shall be comprised of floor and furniture plans and elevations

c) Construction Document Services (CD) o 50% CD Review: This submittal shall be comprised of 50-60% complete drawings and specifications.

o 90-95% CD Review: This submittal shall be comprised of complete drawings and specifications with only minor items missing.

o Issued for Construction (IFC): This submittal shall be the comprised of final drawings and specifications ready for Bid.

Design submittals must be submitted & reviewed by ODR & Owner Representatives at SD, DD & CD per the above outline of services.

Smaller projects may not require all the reviews outlined above. Those project reviews will suffice with two submittals: one for Preliminary and one for Final review. AE’s must respond to all comments in writing per SSC’s review process.

d) Procurement Services

e) Construction Contract Administration Services - including number of site visits, construction meetings, reports, coverups, Substantial & Final Inspections, As Built drawings & updated CAD drawings.

f) Reimbursable Expenses (as separate line item) mailto:Shawna.kennedy@sscserv.com mailto:so-hubprogram@tamus.edu

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8.1.6 Proposed Schedules

a) Design Schedule (Allow a minimum of two (2) 2-week intervals in your design schedule for User/Owner review as referenced above).

b) Estimated construction duration

8.1.7 TDLR review fees, assessment on current compliance of the facility (As Applicable)

8.1.8 Proper field investigations

8.1.9 Inclusion of Division 0 & Division 1 Specs - (provided by SSC Project Manager & Modified by Architect) into the project manual for each project.

8.1.10 Additional Services may be required on projects depending on the final scope.

May include but not limited to:

a) Building Information Modeling (BIM)

b) Professional Cost Estimates

8.2 As required by Chapter 231 Texas Family Code, a bid for a contract to be paid from state funds must include the name and social security number of the individual or sole proprietor and each partner, shareholder or owner with an ownership interest of a least 25 percent of the business entity submitting the Proposal.

8.3 The Texas Family Code requires each Proposal to include the following statement: “Under Section, 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this contract bid or application, is not ineligible to receive the specified grant, loan or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.” Respondent agrees with this certification statement upon submittal of a properly executed Proposal.

8.4 Respondent certifies that it is not engaged in business with Iran, Sudan or a foreign terrorist organization. Respondent acknowledges that any Agreement resulting from this RFQ may be terminated if this certification is inaccurate.

8.5 AE Firms will be required to utilize ODR’s Trimble Unity Construct Documentation/Project Management System for: Invoicing, Submittals, Drawings, ASI’s, RFI’s, Storage & Record Keeping, etc. as required.

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9.0 ATTACHMENTS

9.1 Proposal Submission Checklist – (these are the items that should be in the response to

SSC)

• Tab A/Part 1 – Prime A/E Firm History

• Tab B/Part 2 – Firm’s Management Approach

• Tab C/Part 3 – Firm’s Experience

• Tab D/Part 4 – Work Chart and Organization

• Tab E/Part 5 – VetHUB State of Texas Subcontracting Plan

9.2 Attachments

• Attachment A1 – Agreement for Professional Services – College Station

• Attachment A2 – Agreement for Professional Services – Regional Campuses

• Attachment B1 – Uniform General and Supplementary Conditions (UGSC)

• Attachment B2 - SSC Special Conditions – College Station

• Attachment B3 – SSC Special Conditions – Regional Campuses

• Attachment C – VetHUB State of Texas Subcontracting Plan

NOTE: SSC will not make significant changes to its standard Agreement. Minor changes may be considered, SSC will not guarantee acceptance of such changes.

END OF DOCUMENT