ESBD_564399_1791931088173_Addendum 1 Addition of Student Shuttle Transportation Services.pdf

Procurement Services - Purchasing

Addendum 1

Addition of Student Shuttle Transportation Services

REQUEST FOR PROPOSALS (RFP) NO. 717-27-712

MASTER LEASE FOR STUDENT HOUSING

Original RFP Issue Date: October 1, 2026

Original Proposal Submission Deadline: October 29, 2026, at 11:00 a.m. Central Time

1. PURPOSE OF ADDENDUM

Texas Southern University (TSU) is issuing this addendum to amend RFP No. 717-27-712, Master Lease for Student Housing, to include student shuttle transportation services between the proposed off-campus student housing facility or facilities and the Texas Southern University campus, located on 3100 Cleburne Street, Houston Texas 77004.

The purpose of this additional service is to provide reliable, safe, and convenient transportation for students residing in the master-leased housing facilities. Respondents shall include a transportation service plan and a separate, itemized transportation cost proposal as part of their response.

This requirement supplements the existing Scope of Work and Cost Proposal requirements of the original RFP. All other provisions of the original solicitation remain in effect unless expressly modified by this addendum.

2. SCOPE OF TRANSPORTATION SERVICES

The successful Respondent shall provide, operate, and maintain a student shuttle transportation service between the proposed housing location(s) and designated pickup and drop-off locations at Texas Southern University.

The transportation service shall include, at a minimum, the following:

1. Student Shuttle Transportation: Provide dedicated buses, shuttles, trams, or other University-approved transportation vehicles to transport students between the proposed housing facility and the TSU campus.

2. Fleet Quantity and Capacity: Identify the total number of buses, shuttles, or trams proposed for service, the passenger capacity of each vehicle, and the total passenger capacity available during each scheduled trip. Respondents shall identify the number of vehicles required for regular operations and any additional vehicles available as backup.

3. Transportation Schedule: Submit a proposed operating schedule identifying service days, hours of operation, pickup and drop-off times, trip frequency, estimated travel times, and anticipated peak-period capacity. TSU will review and approve the final operating schedule before service begins.

4. Academic Calendar Coordination: Describe how transportation services will accommodate the University’s academic calendar, including regular class days, examination periods, orientation, and other University-approved student activities.

5. Vehicle Safety and Maintenance: Ensure that all vehicles are properly maintained, inspected, licensed, registered, and operated in accordance with applicable federal, state, and local requirements.

6. Qualified Drivers: Provide appropriately licensed and qualified drivers, including any required training, background screening, and other clearances applicable to the services provided.

7. Accessibility: Identify available accessible vehicles and explain how the Respondent will accommodate students with disabilities and mobility-related transportation needs in compliance with applicable law.

8. Insurance and Liability: Provide documentation of proposed automobile liability and other applicable insurance coverage for TSU review and approval. The successful Respondent shall maintain all coverage required by applicable law and the resulting agreement.

9. Fuel, Maintenance, and Operating Expenses: Include all costs necessary to provide the proposed service, including drivers, fuel or charging, maintenance, repairs, insurance, dispatching, administrative costs, and other operating expenses.

10. Service Continuity: Describe the procedures for responding to vehicle breakdowns, driver absences, service delays, emergencies, and other interruptions. Respondents shall identify their backup vehicle arrangements and anticipated response times.

11. Communication and Reporting: Identify the designated transportation service contact and describe how schedule changes, service interruptions, safety incidents, and student complaints will be communicated to TSU.

12. Route and Transportation Plan: Provide a proposed route, estimated travel time, pickup and drop-off locations, service frequency, and any anticipated traffic or operational considerations affecting transportation between the housing facility and campus.

3. REQUIRED FLEET AND SERVICE INFORMATION

Respondents shall complete the following schedule for each proposed housing location and transportation arrangement.

Required Information Respondent's Proposal Proposed housing facility/location __________________ Number of buses or shuttles provided __________________ Number of trams provided, if applicable __________________ Passenger capacity per vehicle __________________ Total passenger capacity per scheduled departure __________________ Number of backup vehicles available __________________ Proposed service days __________________ Proposed hours of operation __________________ Proposed frequency between departures __________________ Estimated one-way travel time to TSU __________________ Number of drivers assigned __________________ Accessibility features __________________ Proposed service commencement date __________________

Respondents shall explain how their proposed fleet size and operating schedule will adequately accommodate the anticipated transportation demand of students residing in the leased housing facilities.

The University reserves the right to review and approve the proposed fleet, schedule, routes, and service arrangements before implementation.

4. TRANSPORTATION PRICING PROPOSAL

Respondents shall provide a detailed and itemized pricing schedule for the proposed transportation services. Pricing shall clearly distinguish recurring costs, one-time costs, and optional services.

All prices shall be stated in U.S. dollars.

A. Fleet and Operating Costs

Cost Component Quantity Unit Cost Monthly Cost Annual Cost Buses or shuttles ____ $________ $________ $________ Trams, if applicable ____ $________ $________ $________ Drivers and staffing ____ $________ $________ $________ Fuel or charging ____ $________ $________ $________

Vehicle maintenance and repairs ____ $________ $________ $________ Vehicle insurance ____ $________ $________ $________ Dispatching and administration ____ $________ $________ $________ Backup vehicle coverage ____ $________ $________ $________ Other applicable operating costs ____ $________ $________ $________ Total Recurring Transportation Cost $________ $________

B. One-Time and Additional Charges

Cost Component One-Time Cost Annual Cost, if Applicable Mobilization and service startup $________ $________ Route setup and scheduling $________ $________ Vehicle branding or signage, if proposed $________ $________ Other fees (identify) $________ $________ Total One-Time and Additional Costs $________ $________

Respondents shall identify any optional services, additional-trip charges, overtime rates, special-event transportation rates, holiday rates, and charges for service beyond the proposed operating schedule. Optional services shall be separately identified and shall not be included as required services unless expressly accepted by TSU.

C. Total Transportation Cost Summary

Pricing Summary Proposed Amount Total monthly transportation cost $________________ Total annual transportation cost $________________ Total recurring cost for initial two-year term $________________ Total one-time implementation costs $________________ Total proposed transportation cost for initial two-year term $________________ Proposed annual renewal cost, if applicable $________________ Total proposed transportation cost for each optional one-year renewal $________________

Respondents shall identify all assumptions, exclusions, escalation provisions, and conditions associated with their pricing. No additional or undisclosed transportation charges shall be permitted unless specifically reviewed, approved, and incorporated into the resulting agreement by TSU.

5. INTEGRATION WITH MASTER LEASE PRICING

The transportation service shall be evaluated as an additional component of the overall student housing solution.

Respondents shall provide both:

• A separate, itemized transportation pricing schedule as outlined in Section 4 of this addendum; and

• A revised total cost proposal that combines the proposed master lease costs and required transportation services for the initial two-year contract term.

The combined cost proposal shall identify the housing component, transportation component, applicable one-time charges, and total anticipated cost to TSU. This information shall allow the University to evaluate proposals consistently based on the overall cost of the proposed housing and transportation solution.

All transportation costs proposed for inclusion in the resulting agreement shall be disclosed in the Respondent’s proposal.

6. SERVICE PERFORMANCE AND ACCOUNTABILITY

The successful Respondent shall be responsible for delivering the transportation services in accordance with the approved operating plan and the terms of the resulting agreement.

The Respondent shall establish procedures to monitor service reliability, vehicle availability, schedule adherence, safety, and student concerns. TSU may require periodic service reports documenting trips completed, service interruptions, vehicle substitutions, reported incidents, and other performance measures agreed upon by the parties.

The Respondent shall promptly notify the University of any material interruption in transportation services and provide an appropriate corrective action or contingency plan.

The final operating schedule, routes, vehicle requirements, reporting procedures, and service performance expectations shall be documented in the resulting agreement.

7. RESPONDENT ACKNOWLEDGMENT

By submitting a proposal in response to RFP No. 717-27-712, the Respondent acknowledges receipt and consideration of this addendum and agrees to address all applicable requirements herein.

The Respondent shall include the completed fleet information, transportation service plan, and itemized transportation pricing with its proposal.

Failure to address the requirements of this addendum may affect the University’s determination of proposal responsiveness and best value, consistent with the solicitation requirements.

8. EFFECT ON ORIGINAL SOLICITATION

Except as expressly modified by this addendum, all terms, conditions, specifications, evaluation criteria, and requirements of RFP No. 717-27-712 remain unchanged and in full force and effect.

Respondents are responsible for acknowledging receipt of this addendum in accordance with the original solicitation’s addenda requirements.

*Please sign this Addendum and include it in your response. Your signature will signify your acknowledgement / receipt of this addendum.

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