ESBD_563637_1791816511014_3202800002 Addendum No 1 Pre-Solicitation Conference.pdf

Addendum # 1 Issue date 10/09/2026

Request For Proposal (RFP) 2028 and 2029 TWC Statewide Conferences

RFP No. 3202800002

Texas Workforce Commission 101 East 15th Street, Austin, Texas 78778

Purpose:

1. Information from the Pre-Solicitation Conference: (see page 2)

a. List of Pre-Solicitation Conference Attendees

b. Pre-Solicitation Conference Slides

c. Link to Pre-Solicitation Conference recording

THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED BELOW

AND SUBMIT WITH THE RESPONSE, FAILURE TO DO SO MAY DISQUALIFY

RESPONDENT.

Respondent’s Signature of Acknowledgement

Date:

Respondent must include this page, signed, and dated, with their RFP submission response.

1. Information from the Pre-Solicitation Conference:

a. List of Pre-Solicitation Conference Attendees (see attached)

b. Pre- Solicitation Conference Slides (see attached)

c. Link to Pre- Solicitation Conference recording:

https://zoom.us/rec/share/wXDzxmTh1mRM21_11v1uU_az5OVE0GnR F7xoXpPzTa8mgZofoUr6OQXMu1yT1SW3.kzutDCMtYvSFZBhZ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fzoom.us%2Frec%2Fshare%2FwXDzxmTh1mRM21_11v1uU_az5OVE0GnRF7xoXpPzTa8mgZofoUr6OQXMu1yT1SW3.kzutDCMtYvSFZBhZ&data=05%7C02%7Cvendorproposals%40twc.texas.gov%7C4ddc40961cf94534230908df263a9835%7Cfe7d3f4f241b4af184aa32c57fe9db03%7C0%7C0%7C639271705266207850%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=L9BERbH8mB7i9stGXeWWQZATqJzleeq6QymlHYYeKeQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fzoom.us%2Frec%2Fshare%2FwXDzxmTh1mRM21_11v1uU_az5OVE0GnRF7xoXpPzTa8mgZofoUr6OQXMu1yT1SW3.kzutDCMtYvSFZBhZ&data=05%7C02%7Cvendorproposals%40twc.texas.gov%7C4ddc40961cf94534230908df263a9835%7Cfe7d3f4f241b4af184aa32c57fe9db03%7C0%7C0%7C639271705266207850%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=L9BERbH8mB7i9stGXeWWQZATqJzleeq6QymlHYYeKeQ%3D&reserved=0

RFP No. 3202800002

2028 and 2029 TWC Statewide Conferences

Pre-Solicitation Conference Attendees

October 9, 2026

Organization Name Email Maisonnette English menglish@fletchgov.com TWC Dena Perez dena.perez@twc.texas.gov TWC Christine Harrison christine.harrison@twc.texas.gov TWC Jennifer Hart jennifer.hart@twc.texas.gov

PRE-SOLICITATION CONFERENCE

RFP 3202800002

2028 and 2029 TWC Statewide Conferences

Texas Workforce Commission Purchasing Services (PS)

Friday, 10/9/2026 @ 2:00 PM CT

AGENDA

Discussion Topics

∙ Welcome, Introductions

∙ RFP Overview

Reminders

• TWC is recording today’s meeting and will be uploading these slides, list of attendees and a link to the recording as an addendum posted to the TWC Procurement Portal and ESBD;

• Check the ESBD frequently

• The ESBD link for this solicitation is:

https://www.txsmartbuy.gov/esbd/3202800002

• Submitting questions

• Deadline : October 19, 2026; 5:00 PM CT

• Submit using the “Vendor Discussion” function in the TWC Procurement

Portal

FIRST***

https://www.txsmartbuy.gov/esbd/3202800002

INTRODUCTION OF SPEAKERS AND STAFF

Gaye Smith Procurement Lead

Procurement Services

Jennifer Tram Director

Procurement Services

Jennifer Hart Director

Conference Planning and Meeting Services

RFP OVERVIEW

The Texas Workforce Commission (TWC) seeking proposals for Conference Services, including conference/meeting space, food & beverage, and sleeping rooms to host the 2028 and 2029 TWC Statewide Conferences.

RFP STRUCTURE & CONTENT

The RFP consists of the following documents:

Document # Document Family Purpose

01 RFP Main RFP document; provides instructions

02 through 4

RFP

Attachments 1-3

Provides instructions

05 through 08

RFP

Forms 1-4

Gathers information about Respondent, including RFP Form 2 - Cost Response

RFP STRUCTURE & CONTENT

The main RFP document consists of the following sections:

Document # Purpose Article I Purpose Article II Scope of Work Article III Solicitation Process Article IV Response Submission Instructions Article V Evaluation and Award Article VI General Terms and Conditions

RFP SCHEDULE

Section 1.4 Schedule of Events

Event Date and Time Deadline for Submitting Questions October 19, 2026, 5:00 PM Central Time

Deadline for submission of Proposals

November 20, 2026, 10:00 AM Central Time

Anticipated Notice of Intent Notification December 2026

RESPONSE ORGANIZATION (what you submit)

• Administrative Submission Requirements

• Written Proposal, including Cost Response

Administrative Submission Requirements

Document RFP Reference Execution of Response Form 1, Section 4.8

Financial Questionnaire Form 4, Section 4.12

Written Proposal Submission Requirements

Document RFP Reference Cost Response Form 2, Section 4.9 Narrative Proposal – Executive Summary and Response to Requirements Section 4.7

References and Past Contract Performance Form 3, Section 4.10

THINGS TO REMEMBER…

• Signed Addenda Respondent must provide a signed “page one” of each Addendum with their Response.

• References provided TWC is not responsible for non-responsive references

• Submitting your Response Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements!

EVALUATION CRITERIA

Section 5.2 Minimum Qualifications Response must meet the minimum qualifications. Failure to meet any one of the minimum qualifications listed below may result in a disqualification of that Response.

a. Respondent must have recently been in business for a minimum of three (3) years, or the principals/owners must have had ownership/executive management experience within the last five (5) years in a previous company that provided Conference Services. Services;

b. Respondent must be financially solvent and adequately capitalized, as determined based on a review of documentation required by Section 4.12 Financial Soundness, if applicable;

Section 5.2 Minimum Qualifications

c. Respondent has submitted the Response in accordance with Article IV Response Submission Instructions.

d. Respondent who receives an overall score on the VPTS of ”D” or below shall be disqualified from consideration for award.

TWC shall consistently evaluate and score Proposals in accordance with the following criteria.

a. Cost (40%);

b. Respondent’s Ability to Perform Services (45%)

c. Past Performance, Qualifications and Experience (15%)

TWC’s review of Respondent’s history and experience includes consideration of Respondent performance as recorded in the CPA Vendor Performance Tracking System as described in Texas Administrative Code, 34 TAC 20.115.

Section 5.6 Written Proposal Evaluation Criteria

• Any changes or additional information regarding this RFP will be posted as an addendum to the TWC Procurement Portal and the ESBD.

• It is the responsibility of respondents to monitor the ESBD web site for addenda.

• Submit questions by October 19, 2026, 5:00 PM CT using the “Vendor Discussion” function in the TWC Procurement Portal

• Submit your proposal by November 20, 2026, 10:00 AM CT in the TWC Procurement Portal

Thank you for attending today’s

Pre-Solicitation Conference!