TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 910-59-67109 Dated: August 2026

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PEST CONTROL SERVICES FOR TXDOT SAN ANGELO DISTRICT

(HIGHWAY DISTRICT 07)

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is to provide services for pest control services at various TxDOT San Angelo District locations (Highway District 07), including offices, maintenance facilities, warehouses and other department-owned properties.

2. LOCATION(S):

Are specified on the Pricing Schedule. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 30 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. TxDOT – Texas Department of Transportation

3.4. TxDOT POC – TxDOT Point of Contact

3.5. Vendor - A respondent that is awarded a Contract.

3.6. Working Day - A calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

3.7. Calendar Day – Any day of the week, including weekends and holidays, beginning at 12:00 a.m. (midnight) and ending at 11:59 p.m. (midnight), regardless of whether TxDOT offices are open or closed.

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Texas Occupations Code, Chapter 1951 – Structural Pest Control Service

4.2. Texas Administrative Code, Title 4, Part 1, Chapter 7 – Structural Pest Control Service Rules

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4.3. Texas Department of Agriculture (TDA) Licensing Requirements

4.4. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

4.5. Occupational Safety and Health Administration (OSHA) Regulations

4.6. Environmental Protection Agency (EPA) Regulations

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must be a company or an individual engaged, or whose partners are engaged in the business of providing commercial pest control services for a minimum of 4 years within the past 8 years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications:

8.1. CERTIFIED APPLICATOR: must have a minimum of 3 years’ experience within the past 5 years in the services identified in the Scope of Work.

8.1.1. All pest control services must be performed under the direction and supervision of a licensed Certified Applicator in accordance with the Texas Occupations Code, Chapter 1951 and Texas Administrative Code, Title 4, Part 1, Chapter 7.

8.1.2. The Certified Applicator is responsible for overseeing all pest control activities conducted under this contract. This includes ensuring that all applications comply with label directions, applicable laws, and regulations; providing direction and supervision to licensed technicians and apprentices; and maintaining accurate recordkeeping, reporting, and full compliance with TDA requirements.

8.2. All personnel who will be driving to and from TxDOT work locations must:

8.2.1. Possess a valid driver license acceptable in the state of Texas.

8.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

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9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Plan with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Refrain from using restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.11. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor’s permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract.

Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract.

The background checks must include, but not be limited to, the following:

9.11.1. Social Security number verification.

9.11.2. Statewide criminal and sex offender records for all Texas counties and out-of-state county equivalents based on the current and previous addresses of the applicant for the past seven years.

9.12. Begin work within 14 calendar days after the issuance of written authorization from the authorized TxDOT representative.

9.13. Perform an initial site visit and comprehensive inspection at each location to assess pest activity, identify conditions conducive to infestation, and develop a site-specific treatment plan tailored to each facility.

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9.14. Develop and maintain a service schedule for each TxDOT location, specifying the dates and frequency of routine pest control services. This schedule must be coordinated with the designated TxDOT point of contact, kept up to date as needed, and any changes must be communicated to the affected location within forty-eight (48) hours.

9.15. Provide each location with a written notice of scheduled pest control treatments suitable for posting in common areas. The notice must include, at a minimum, the date and anticipated time of service, the areas to be treated, and any applicable safety precautions.

9.16. Provide monthly comprehensive pest control treatment for all common pests typically found in commercial environments, both indoors and outdoors. The vendor must treat interior areas and exterior perimeters, including entry points, to prevent infestation and re-infestation. Treatment must include, but not be limited to, the following:

9.16.1. Crawling Insects: Ants, cockroaches, fleas, crickets, silverfish, earwigs, scorpions, centipedes, and millipedes.

9.16.2. Flying Insects: Flies, gnats, mosquitoes, wasps, yellow jackets, and hornets.

9.16.3. Spiders (All types).

9.16.4. Rodents: Mice, rats, and other rodents.

Note: Services provided under this contract do not include the inspection, treatment, prevention, or control of wood destroying insects, including but not limited to termites, carpenter ants, carpenter bees, and powder post beetles. If wood destroying insects are identified during the performance of this contract, the vendor must notify the designated TxDOT representative. Services related to wood destroying insects may be performed as Additional Services only after receiving prior written approval from TxDOT (Ref. para. 9.18).

9.17. Remove from the premises and properly dispose of all chemical containers and packaging used in performance of the service and dispose of dead rodents and pests in accordance with all applicable federal, state, and local laws and regulations.

9.18. Provide additional pest control services outside of the routine service schedule to address specific issues upon request from a TxDOT representative. The vendor is required to respond and provide on-site services within three (3) business days of notification, unless otherwise agreed upon by TxDOT, and must assess the reported issue and implement appropriate treatment measures to eliminate the infestation and prevent recurrence.

The vendor must provide a cost estimate including all materials, labor, and equipment required to perform the additional services to the designated TxDOT representative not to exceed $10,000. TxDOT will review and approve or deny the additional service. TxDOT reserves the right to obtain service under a separate contract if it serves the best interest of TxDOT.

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9.19. Provide TxDOT with current Safety Data Sheets (SDS) for all chemicals used in the performance of services under this contract prior to application. SDS documentation may be provided in paper or electronic format to a designated TxDOT representative for distribution. Vendor must maintain SDS documentation on-site during service and must provide updated SDS documentation to TxDOT whenever chemicals used are changed or modified.

9.20. Provide callback services, at no additional cost to TxDOT, for reinfestations occurring within thirty (30) days after the initial or scheduled treatment date.

Such services must be performed during or after regular business hours as requested by the designated TxDOT representative, completed within 24 hours of receipt of the request, and repeated as necessary to control or eliminate the infestation.

9.21. Provide a Pest Control Service Report documenting all pest control services performed. This report must include inspection findings, treatments applied, and all relevant service details. At a minimum, each service report must include:

9.21.1. Date and time of service

9.21.2. Location serviced

9.21.3. Type of service performed (routine or call-out)

9.21.4. Areas treated (interior and/or exterior)

9.21.5. Observations, including conditions conducive to pest activity (e.g., entry points, sanitation concerns)

9.21.6. Recommended corrective actions, if applicable

9.21.7. Name and license number of the applicator performing the service.

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

Not Applicable

13. PROJECT SCHEDULE:

Not Applicable

14. WARRANTY REQUIREMENTS:

PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

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15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. Vendor fails to perform scheduled monthly services at one or more TxDOT locations or repeatedly arrives outside of agreed service windows without prior notification or approval, resulting in lapses in pest control coverage.

15.1.2. Vendor fails to effectively control pest activity, including recurring infestations due to inadequate treatment, improper application of chemicals, or failure to follow the site-specific treatment plan, and does not take corrective action when notified by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Vendor consistently performs all scheduled services on time, provides advance notice of visits, and maintains clear communication with TxDOT staff, including proactive updates on scheduling and service completion.

15.2.2. Vendor demonstrates proactive pest management by identifying potential issues before they become infestations, recommending effective corrective actions, and achieving consistent, long-term pest control results with minimal recurrence.

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

Not Applicable

21. MOBILIZATION:

Not Applicable

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22. TRIP CHARGE:

TxDOT will pay a lump sum flat rate for round trip transportation of personnel and equipment from vendor’s service location to TxDOT location for service. If there is need to visit two TxDOT sites in a single trip, only one fee will be applicable to the furthest location, not the intermediate service location. TxDOT will not pay a trip charge for locations within 25 miles of the vendor’s service location. TxDOT will not pay the hourly rate of the personnel traveling in addition to the trip charge. Hourly rates only apply when actual work is being performed.

23. ADDITIONAL INVOICING INSTRUCTIONS:

Not Applicable

24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a designated POC for each service location.

24.3. Monitor vendor performance.

24.4. Provide the business hours for each service location.

24.5. Provide the vendor with the holiday schedule annually in September.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

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26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.