ESBD_545501_1785934778483_TMD26-ANG-0045499 Texas Air National Guard Kitchen Renovations, Houston.pdf

TEXAS MILITARY DEPARTMENT

SOLICITATION

NIGP CODES

165-05 Cabinets, Counters, Stands, Tables, etc.

910-65 Remodeling and Alteration Services 910-82 Wiring and Other Electrical Maintenance and Repair Services 934-64 Plumbing Equipment and Fixtures Maintenance and Repair

SOLICITATION NO.

TMD26-ANG-0045499

TYPE OF SOLICITATION

INVITATION FOR BID (IFB)

DATED ISSUED

08/5/2026

INVITATION FOR BIDS (IFB) - Texas Air National Guard Kitchen Renovations, Houston, TX Respondent must submit sealed or email responses no later than 2:00 P.M. local time on 08/28/2026 to the following address.

Texas Military Department (TMD) Procurement and Contract Services (P&CS) Email: Procurement@military.texas.gov Copy: Susannah.Jones@military.texas.gov Attention: TMD26-ANG-0045499 Texas Air National Guard Kitchen Renovations, Houston, TX

FOR INFORMATION CONTACT:

Susannah Jones

Contract Specialist, CTCD, CTCM

Contract Administrator

PHONE: 512-782-3826

EMAIL: Procurement@military.texas.gov

Copy: Susannah.Jones@military.texas.gov

RESPONSE (Respondent must fully complete)

DISCOUNT FOR PROMPT PAYMENT: 10 DAYS

20 DAYS

30 DAYS

___ DAYS

ACKNOWLEDGMENT OF ADDENDA:

Respondent acknowledges receipt of solicitation addenda and related documents numbered and dated:

ADDENDUM NO. DATE ADDENDUM NO. DATE

NAME AND ADDRESS

OF Respondent

RESPONSE DATE

TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, and REMEDIES By signing this document, Respondent represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Failure to sign will disqualify response. TMD may pursue and enforce any available remedies against the Respondent for making false statements, including disqualifying the Respondent’s response, immediately cancelling any Contract awarded to Vendor, or recommending State of Texas debarment.

This solicitation must be in accordance with the attached Texas Military Department (TMD) Standard Terms and Conditions Revision 8 (Attachment G.1). Unit prices must govern in the event of extension errors.

TERM, PRICING, and FUNDING The initial contract term is effective on the effective date stated in the notice of award (or purchase order if there is no notice of award) and expires one (1) year from that effective date.

TMD will not allow changes after Date of Award to terms or pricing during either the initial term of the Contract. The continuation of the Contract for any period is subject to the availability of TMD’s funding source for the Contract.

mailto:Procurement@military.texas.gov mailto:Susannah.Jones@military.texas.gov mailto:Procurement@military.texas.gov mailto:Susannah.Jones@military.texas.gov

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ANTICIPATED SCHEDULE OF EVENTS

TMD currently anticipates that the selection of successful Respondents and award of the contract, if any, will proceed according to the following schedule:

Date Time CST Event

08/5/2026 Solicitation Posted to ESBD.

08/11/2026 9:00 - 10:00 A.M.

Mandatory site visits. Texas Military Department, Texas Air National Guard, Ellington Field Joint Reserve Base (JRB), 14657 Sneider Street, Houston, Texas 77034.

*** The TMD Project Manager (Section C.8.2) will meet all Respondents at 9:00 A.M. the main entrance at Texas Air National Guard Ellington Field Joint Reserve Base (JRB), 14657 Sneider Street, Houston, Texas 77034. ***

Failure to attend one (1) of the site visits will result in disqualification of the response. State issued identification (i.e. Driver’s License) is required to access the site.

08/14/2026 9:00 - 10:00 A.M.

Mandatory site visits.

*** The TMD Project Manager will meet all Respondents at 9:00 A.M. at the main entrance at Texas Air National Guard, Ellington Field JRB, 14657 Sneider Street, Houston, Texas 77034. ***

Failure to attend one (1) of the site visits will result in disqualification of the response. State issued identification (i.e. Driver’s License) is required to access the site.

08/18/2026 2:00 P.M. Last day to submit written questions for clarification to TMD.

08/20/2026 Estimated date for TMD to post responses to Question and Answer (Q&A) document to ESBD.

08/28/2026 2:00 P.M. Deadline for TMD to receive Bids.

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SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.3.1 Billing and Payment B.3.2 Payment Adjustment B.3.3 Late Payment B.3.4 Deductions for Unacceptable Compliance B.3.5 Withholding of Payment B.3.6 Debts and Delinquencies B.3.7 Right to Offset

B.4 MANDATORY PRICING SCHEDULE

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2 BACKGROUND

C.3 HOURS OF OPERATION

C.4 RECOGNIZED HOLIDAYS

C.5 STATEMENT OF WORK AND SPECIFICATIONS

C.5.1 Statement of Work (SOW) C.5.2 Project Management Coordination C.5.3 Space Tile, Function and Special Requirements C.5.4 Quality Control C.5.5 Testing and Verification C.5.6 Contractor Responsibilities

C.6 DELIVERABLES

C.7 ACCEPTANCE CRITERIA

C.8 TMD PERSONNEL

C.8.1. TMD’s Contract Administrator C.8.2 TMD’s Project Manager C.8.3 TMD’s Assistant Project Manager

C.9 INSURANCE REQUIRED UNDER THE CONTRACT

C.10 BONDS REQUIRED UNDER THE CONTRACT

C.11 SERVICE CALL RESPONSE TIME

C.12 WARRANTY AND WARRANTY CALL RESPONSE TIME

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENT’S

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E.1 RESPONSE PREPARATION INSTRUCTIONS

E.2 AMENDMENTS TO THE SOLICITATION

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

E.4 SIGNATURES ON RESPONSE SUBMITTED

E.5 RESPONSE ACCEPTANCE PERIOD

E.6 CONTRACT AWARD

E.7 TMD’s RIGHTS

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information E.8.2 Volume Two – Information Section E.8.3 Volume Three – Cost and Pricing Response

E.9 DISCUSSION AND CORRESPONDENCE

E.10 SUBMISSIONS SUBJECT TO THE Texas public information act

E.11 AGENCY POSTING OF CONTRACTS

E.12 ANTICIPATED SCHEDULE OF EVENTS

E.13 SITE VISTS

SECTION F—EVALUATION CRITERIA

SECTION G - LIST OF ATTACHMENTS

BY NUMBER AND TITLE

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SECTION A—DEFINITIONS

The following terms and acronyms used in this solicitation have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Respondent’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Business Days” means Monday through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means Monday 6:30 a.m. to 3:30 p.m. and Tuesday through Friday 6:30 a.m. to 5:00 p.m.

Central Time, except Federal Holidays.

“Contract” means this formal, written, and legally enforceable agreement between TMD and Contractor.

“Contractor” means the individual, business or other entity awarded the Contract. In the context of submitting a response, “Contractor” also means “Respondent” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“Fiscal Year” means any of the one (1) year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Parties” means Contractor and TMD.

“Respondent” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with TMD.

“TMD” means the Texas Military Department of the State of Texas, a state agency in the executive branch created under Texas Government Code Chapter §437.

“Turn-Key” means of or involving the provision of a complete product or service that is ready for immediate use.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

Pricing Instructions

A. TMD seeks and Contractor will provide the commodities and services described in Section C, Specifications on a no minimum, as needed, as requested basis. Pricing is firm fixed price for the commodities and services requested and authorized by TMD as provided under the Contract.

Respondent must price the response on this basis.

B. Contractor must deliver and provide the commodities and services in compliance with all requirements of the Contract with such payment to be processed by TMD after TMD’s receipt, testing and acceptance of the services.

C. Respondent must submit a response that include all costs, fees, licenses, and expenses for

Contractor’s delivery of the commodities and services and performance under the Contract and will represent Contractor’s sole compensation under the Contract. No minimum compensation is guaranteed under the Contract. No payments may be approved or made prior to TMD’s acceptance as provided in the Contract.

D. TMD reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any other combination that will serve the best interest of TMD and to reject any and all items bid at the sole discretion of TMD. TMD also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of TMD.

E. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code §2155.067. If a Respondent believes it can satisfy these specifications, it should bid its goods or services and explain how the specifications will be adequately met.

F. If bidding on specifications other than those stated within this solicitation, bid should show manufacturer, brand, or trade name, and other description of product offered. If other than brand(s) specified is offered, specifications, illustrations, and complete descriptions of product offered must be included with bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, model numbers, etc.

G. Unless otherwise specified, all items bid must be new and unused and of current production.

H. All electrical items must meet all applicable Occupational Safety and Health Administration

(OSHA) standards and regulations and bear the appropriate listing from Underwriters Laboratories (UL), Factory Mutual Research Corporation (FMRC), or National Electrical Manufacturers Association (NEMA).

I. Consistent and continued tie bidding may cause rejection of bids by TMD and investigation for anti-trust violations.

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B.2 INVOICE REQUIREMENTS

Invoices are Contractor’s billing for goods or services rendered. TMD will pay Contractor on the basis of itemized invoices submitted to and approved by TMD. The invoices must show the actual deliverables provided and the attendant charge. Itemized invoices must clearly identify the project phase or title, deliverables delivered, the number of hours that each allocated employee worked if applicable, and the date range of work performance for this associated charge.

A. Contractor’s invoice must include the following:

1. the Contract number or Purchase Order number;

2. remittance address; and

3. any prompt payment discount offered.

B. Contractor must send an email with the invoice copy to Payables@military.texas.gov and to the Contract Monitor (if applicable).

An original, hard-copy invoice, if required, will be submitted to the office designated below:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not mail the invoice to the appropriate addresses identified in this section.

B.3 PAYMENTS

A. TMD recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (Attachment G.2).

B. Regardless as to whether Direct Deposit is chosen, Respondent must submit a completed Application for Texas Identification Number (Attachment G.3) to the following address:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

Reference: Contractor Set-up for Solicitation TMD26-ANG-0045499 Texas Air National

Guard Kitchen Renovations mailto:Payables@military.texas.gov

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Notes: Contact Susannah Jones when completed 512-782-3826 or Procurement@military.texas.gov.

C. If Contractor has previously submitted a completed Contractor Direct Deposit Authorization Form to TMD for another separate contract, another form is not required to be submitted.

B.3.1 Billing and Payment

A. TMD will not make any payments of any amount to Contractor until an accurate invoice is received that complies with Section B.2 above. TMD will notify Contractor if invoice is deemed to be inaccurate within 20 days of receipt.

B. Texas Government Code Chapter §2251 (the Prompt Payment Act) will govern payment and accrual of interest on any overdue payments.

C. If TMD, for any reason, including lack of supporting documentation, disputes any items in any invoices submitted by Contractor, TMD will place a hold on the disputed items and may pay the remaining amount of the invoice. TMD will timely notify Contractor of the dispute and request clarification or remedial action.

D. If the dispute is resolved in Contractor’s favor, TMD will pay the remaining portion of the original invoice in accordance with the Prompt Payment Act. If the dispute is resolved in TMD’s favor, Contractor must resubmit an invoice reflecting all corrections.

B.3.2 Payment Adjustment

A. TMD may elect to deduct from Contractor payment as specified in this section or any amount specified in or any money determined to be due as specified in the Contract.

B. If it is determined that the remaining amount of Contractor payment is not adequate to cover the money determined to be due to TMD, then all remaining Contractor payments will be withheld and an invoice issued to Contractor for the remaining amount due.

C. Contractor must pay the invoiced amount within 30 days of receipt unless Contractor and TMD mutually agree on an alternative payment method.

B.3.3 Late Payment

Any amount owed to Contractor more than one (1) day beyond the date such amount is due as described in this section will accrue interest each day that such amount is not paid at the rate specified by Texas Government Code §2251.025, provided; however, that this provision will not excuse failure by TMD to make payment in strict accordance with the Contract.

B.3.4 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms of the Contract, TMD may withhold Contractor’s payment. If non-compliance results in TMD purchasing goods or services from

Page 9 of 34 Approved 10/16/2021 another entity to remedy the non-compliance, TMD will deduct those costs from Contractor’s payment.

B.3.5 Withholding of Payment

A. TMD will have the right to withhold Contractor’s payment until the failures described below have been corrected.

1. Failure to submit reports or other documentation required in Section D—Contract Compliance Reports and Data required from Contractor;

2. Failure to comply with background check or security requirements;

3. Failure to respond to audit reports; and

4. Failure to correct identified areas of non-compliance to the satisfaction of TMD within ten days upon receipt of written notification.

B. TMD will not pay interest to Contractor for monies so withheld.

C. Contractor’s withheld payment will be released upon TMD’s satisfaction that compliance has been achieved for 30 consecutive days.

D. In the event that money is due to TMD for Contractor’s failure to provide adequate maintenance or replacement of the property as required in the Contract, the amount required for TMD to correct deficiencies and replace property will be withheld from the final payment.

E. With the exception of disputed issues, such withholding of final payment by TMD will not exceed 120 days from date of the Contract’s termination.

B.3.6 Debts and Delinquencies

TMD is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State of Texas. Contractor agrees and understands that, to the extent Contractor owes any debt or delinquent taxes to the State of Texas, TMD will apply any payments or other amounts Contractor is otherwise owed under the Contract toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. Contractor must comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas.

B.3.7 Right to Offset

In the event TMD determines that Contractor owes money to TMD under any contract or purchase order, TMD, upon providing Contractor with written notice of its intent to offset, will have the right to withhold monies due to Contractor with respect to the Contract or with respect to any other contract or purchase order with TMD and apply such monies to the money due to TMD.

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B.4 MANDATORY PRICING SCHEDULE

Contract Term Pricing

The Respondent must submit its bid price within the Mandatory Pricing Schedule located in Attachment G.9, replicating, as necessary, in its exact format.

Bid price must be submitted on the Mandatory Pricing Schedule, Attachment G.9 and provide a detailed cost breakdown. Respondents will price per unit shown. Unit prices will govern in the event of extension errors. If a price quotation is submitted as part of Bid, the quotation must be referenced in the response and signed by Respondent to establish formal linkage to the Bid.

Prices bid are firm throughout the term of the Contract. “Discount from List” bid pricing is not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

The Texas Military Department (TMD), Texas Air National Guard, Ellington Field Joint Reserve Base (JRB) is seeking competitive bids from highly qualified Contractors to renovate the kitchen located at 14657 Sneider Street, Houston, Texas 77034.

C.2 BACKGROUND

The Texas Military Department (TMD), Texas Air National Guard, require renovations of the existing Fire Department kitchen at Ellington Field Base. The project will replace aging cabinets, countertops, sinks, backsplash, and associated plumbing and electrical components to provide a safe, durable, code-compliant, and fully operational kitchen supporting 24-hour Fire Department operations.

All work shall be performed within an active military installation and occupied Fire Department facility. The Contractor shall coordinate all construction activities with the Government to minimize disruptions to daily operations, maintain life safety, preserve emergency response capabilities, and protect Government property throughout the duration of the project.

The Contractor shall perform all work in accordance with the Contract Documents, applicable Unified Facilities Criteria (UFC), Whole Building Design Guide (WBDG), International Building Code (IBC), International Plumbing Code (IPC), National Electrical Code (NFPA 70), applicable NFPA standards, OSHA regulations, Americans with Disabilities Act (ADA) requirements where applicable, manufacturer recommendations, and all applicable Federal, State of Texas, and Texas Military Department requirements.

C.3 HOURS OF OPERATION

Work Hours: Monday 6:30 a.m. to 3:30 p.m. and Tuesday through Friday 6:30 to 5:00 Central Time, except Federal Holidays.

Contractor may work beyond these hours, including holidays and weekends, if coordinated with the TMD Texas Air National Guard Project Manager (Section C.8.2).

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C.4 RECOGNIZED HOLIDAYS

A. The following are recognized federal holidays. Contractors must not perform services on these days:

C.5 STATEMENT OF WORK AND SPECIFICATIONS

C.5.1 Statement of Work (SOW)

A. Contractor has 60 days to complete services upon receipt of the kitchen renovation.

B. Contractors must maintain an adequate workforce for the uninterrupted performance of all tasks defined in the Statement of Work when the TMD facility/installation is not closed.

Contractors must maintain the stability and continuity of their employees. Telework is not authorized.

C. Unscheduled gate closures by the security forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay, which cannot be predicted nor prevented.

1. Contractors are not compensated for unexpected closures or delays.

2. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations.

3. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor’s employee(s) driving privileges.

Date Holiday January 01 New Year’s Day

3rd Monday in Jan. Birthday of Martin Luther King, Jr.

3rd Monday in Feb. Washington’s Birthday

Last Monday in May Memorial Day

June 19th Juneteenth National Independence Day

July 4th Independence Day

1st Monday in Sept. Labor Day

2nd Monday in Oct. Columbus Day

November 11th Veterans Day

4th Thursday in Nov. Thanksgiving Day

December 25th Christmas Day

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D. All work shall comply with the latest applicable editions of the following but not limited to:

1. UFC 1-200-01 General Building Requirements

2. UFC 3-101-01 Architecture

3. UFC 3-410-01 Heating, Ventilating and Air Conditioning (where applicable)

4. UFC 3-501-01 Electrical Engineering

5. Whole Building Design Guide (WBDG)

6. International Building Code (IBC)

7. International Existing Building Code (IEBC)

8. International Fire Code (IFC)

9. International Plumbing Code (IPC)

10. International Mechanical Code (IMC)

11. National Fire Protection Association (NFPA) 70 National Electrical Code (NEC)

12. NFPA 101 Life Safety Code

13. NFPA 1 Fire Code

14. OSHA 29 CFR 1926

15. ADA Standards (where applicable)

16. Manufacturer Installation Instructions

E. Contractor shall furnish all labor, supervision, project management, materials, equipment, tools, transportation, permits, demolition, disposal, installation, testing, inspections, quality control, warranties, and incidental items necessary to provide complete, fully operational kitchen renovations. The work shall include, at a minimum:

1. Conduct a field verification of all existing dimensions, utilities, and site conditions before beginning work.

2. Protect existing finishes, equipment, utilities, and occupied areas throughout construction.

3. Remove and dispose of all existing kitchen cabinets, countertops, backsplash, sinks, faucets, electrical devices associated with the cabinetry, and related materials.

4. Furnish and install new painted birch wood upper and lower cabinets (or Government-approved equal) complete with:

a. Hardwood plywood cabinet boxes

b. Soft-close doors and drawers

c. Adjustable shelving

d. Full-extension drawer slides

e. Cabinets

5. Furnish, fabricate, and install new 3 cm solid surface or quartz countertops (Government-approved or equal), including:

a. All cutouts

b. Edge finishing

c. Polishing

d. Sealants

e. Structural supports

f. Installation

6. Remove and replace the existing kitchen island to match the new cabinet and countertop system.

7. Furnish and install a new backsplash complete with trim, grout, sealants, and finished edges.

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8. Furnish and install:

a. Two (2) stainless steel undermount sinks

b. Faucet assemblies

c. Strainers

d. Shutoff valves

e. Supply lines

f. Drain piping

g. Traps

h. All accessories required for a complete installation

9. Reconnect and test all plumbing required for proper operation of the renovated kitchen.

10. Replace only those electrical receptacles, switches, GFCI devices, and cover plates affected by cabinet demolition and installation. Verify proper operation after installation.

11. Coordinate all utility interruptions with the Government before work begins.

12. Perform all required inspections, testing, adjustments, and functional verification prior to requesting Government acceptance.

13. Maintain a clean and safe work area throughout construction and remove all construction debris from Government property.

14. Provide all required closeout documentation, warranties, product information, operation manuals, inspection reports, and final punch list completion prior to final acceptance.

a. Contractor shall verify all field dimensions prior to ordering materials.

b. Contractor is responsible for all measurements required for fabrication.

c. Minor modifications required for proper fit and installation shall be included in the

Contract.

d. All demolition debris shall be removed from Government property.

e. All exposed surfaces damaged during construction shall be repaired to match existing finishes.

f. Contractor shall provide a complete and fully operational kitchen ready for

Government use.

C.5.2 Project Management Coordination

A. Contractor must use ProjectMates Management System for reporting and communications to the Government. The monthly fee is $125/project and set up fee of $750. This will be coordinated with the COR at project start up.

B. Contractor shall maintain emergency response capability of the Fire Department throughout construction.

C. Coordinate work to minimize impacts to 24-hour operations.

D. Temporary access to cooking facilities shall be coordinated if outages exceed an agreed duration.

E. Contractor shall immediately stop work during emergency responses when directed by the

Contracting Officer Representative (COR), Civil Engineering Project Manager and Fire Chief.

C.5.3 Space Tile, Function and Special Requirements

A. Architectural: No Special Requirement (NSR) B. Structural: No Special Requirement (NSR) C. Mechanical: No Special Requirement (NSR) D. Electrical: No Special Requirement (NSR) E. Communications: No Special Requirement (NSR)

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F. Fire Protection: No Special Requirement (NSR) G. Equipment: Reference No Special Requirement (NSR) H. Security: Compliance with 5105.21 Volume 2 (NSR) I. Technical Order (TO): No Special Requirement (NSR) J. Environmental: Reference No Special Requirement (NSR) K. Structural Interior Design: No Special Requirement (NSR)

C.5.4 Quality Control

A. Contractor Quality Control (QC) Plan B. Daily QC inspections C. Material verification D. Manufacturer installation verification E. Deficiency tracking F. Punch list tracking G. Final QC Certification

C.5.5 Testing and Verification

A. Cabinet Testing

1. Cabinet anchorage

2. Level and plumb

3. Door adjustment

4. Drawer operation

5. Soft-close verification

B. Countertop

1. Levelness

2. Seam inspection

3. Edge finish

4. Sealant inspection

C. Plumbing

1. Leak testing

2. Water flow verification

3. Drainage verification

4. Sink operation

5. Water filtration operation

6. Electrical

1. GFCI testing

2. Receptacle polarity

3. Ground verification

4. Device operation

5. Functional Testing

1. All drawers

2. All doors

3. Faucets

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4. Sinks

5. Water systems

6. Cabinet hardware

7. Island

All deficiencies shall be corrected prior to project closeout. Inspections may be conducted at any time, prior to payments to the Contractor.

Final inspections will include the following personnel:

a. 147 Civil Engineering;

b. Fire Department representative;

c. Safety; and

d. Communications Security Forces and Environmental.

C.5.6 Contractor Responsibilities

1. Field verify all dimensions.

2. Verify utility locations.

3. Protect Government property.

4. Repair any damage caused by construction.

5. Dispose of debris off-site.

6. Coordinate outages.

7. Maintain housekeeping.

8. Secure work area daily.

9. Restore disturbed finishes.

C.6 DELIVERABLES

Deliverables will be FOB delivery to:

Texas Military Department Texas Air National Guard Ellington Field Joint Reserve Base (JRB) 14657 Sneider Street Houston, Texas 77034

Contractor shall submit the following, at a minimum:

Preconstruction

1. Schedule

2. Product Data

3. Shop Drawings

4. Color Samples

5. Material Submittals

6. Safety Plan

7. Quality Control Plan

8. Activity Hazard Analysis (AHA)

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During Construction

1. Daily Reports

2. Weekly Reports

3. Updated Schedule

4. Progress Photos

5. Inspection Reports

6. Testing Reports

Closeout

1. Warranty Binder

2. O&M Manuals

3. Product Data

4. Manufacturer Warranties

5. As-Built Drawings

6. Final QC Report

7. Final Inspection Report

8. Punch List

9. Punch List Completion Certification

10. Final Cleaning Certification

11. Government Acceptance Documentation

C.7 ACCEPTANCE CRITERIA

In determining the best value, TMD shall consider the following best value factors:

A. Price of the item, to include total cost of ownership, such as, but not limited to, installation costs, life cycle costs, and warranty provisions.

B. Compliance with the stated specifications coupled with the quality and reliability of the goods and services, such as, but not limited to, fitness for use that meets or exceeds Customers expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs.

C. Delivery timeframe from receipt of purchase order, after receipt of order (ARO).

D. Indicators of probable performance under the Contract to include but not limited to past vendor performance; financial resources; ability, capacity, and skill to perform the Contract or provide the serviced required; experience or demonstrated capability and responsibility;

references; and the vendor’s ability to provide reliable maintenance agreements and support.

E. Other relevant factors, such as, but not limited to, the vendor’s ability to comply with laws relating to the goods or services, the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

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C.8 TMD PERSONNEL

C.8.1. TMD’s Contract Administrator

A. The Contract Administrator for administration of the Contract is Susannah Jones.

B. The telephone number for the Contract Administrator is 512-782-3826.

C. The email address is Procurement@military.texas.gov.

The Contract Administrator is responsible for the general administration of the Contract, negotiation of any changes, and issuance of written amendments to the Contract.

C.8.2 TMD’s Senior Project Manager / Contracting Officer Representative (COR)

A. The Project Manager for the Contract is Cory Vincent.

B. The telephone number for the Project Manager is 225-276-8891 or 281-929-2769, DSN: 454-2769.

C. The email address is Cory.Vincent@us.af.mil.

C.8.3 TMD’s Assistant Project Manager / Contracting Officer Representative (COR)

A. The Project Manager for the Contract is Major Alyson White.

B. The telephone number for the Project Manager is 281-929-2638 or 281-750-2508.

C. The email address is Alyson.White@us.af.mil.

TMD’s Project Manager for the Contract is responsible for the overall management and coordination of the Contract and will act as the central point of contact for TMD. The Project Manager has full authority to act for TMD in the performance of any project connected to the Contract. The Project Manager or a designated representative will meet with Contractor’s Project Manager to discuss problems as they occur.

mailto:Cory.Vincent@us.af.mil mailto:Alyson.White@us.af.mil

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C.9 INSURANCE REQUIRED UNDER THE CONTRACT

In its response, Respondent must provide a statement of its intent to obtain and maintain for the term of the Contract (and any renewal periods or additional extensions) the minimum insurance coverage specified. Respondent should also describe other insurance coverage maintained by Respondent in the ordinary course of business and provide proof of same in its response. Proof of insurance and bond coverage may be provided in the form of current certificates of insurance. TMD and the State of Texas do not accept “self-insurance” coverage.

The awarded Contractor is required, within five (5) business days of Notice of Award or Purchase Order, to provide TMD with current certificates of insurance or other proof acceptable to TMD.

Failure to submit acceptable proof of insurance within such time period may result in TMD’s revocation of the award. Contractor must maintain the required insurance during the initial term and any optional renewal period exercised. Contractor is responsible for ensuring its subcontractors’ compliance with all insurance requirements.

Minimum Required Amounts of Insurance Coverage Type of Insurance Each Occurrence/Aggregate Workers’ Compensation Statutory Limits for the State of Texas or for any state Contractor’s employee resides in Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$1,000,000 Each Accident $1,000,000 Each Employee $1,000,000 Policy Limit

Commercial General Liability (occurrence based)

Bodily Injury and Property Damage $1,000,000 Each Occurrence Limit $2,000,000 Aggregate Limit $2,000,000 Products/Completed Operations Aggregate Limit $1,000,000 Personal Injury and Advertising Liability $50,000 Damage to Premises Rented $5,000 Medical Payments

Umbrella/Excess Liability $1,000,000 Per Occurrence Commercial Crime $50,000 Each Occurrence

All required insurance coverage must be issued from a company or companies with a Financial Strength Rating of “A” or better from A.M. Best Company, Inc.

All insurance policies for required coverage must be issued by companies authorized to do business under the laws of the State of Texas and in a form satisfactory to TMD. All required insurance contracts must:

(1) be written on a primary and non-contributory basis with any other insurance coverages Respondent currently has in place; and

(2) include a Waiver of Subrogation Clause.

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All certificates of insurance for required coverage other than workers’ compensation and professional liability must name the Texas Military Department as additional insured.

Contractor shall:

A. provide written documentation under this section to the Contract Administrator by email at least 30 calendar days prior to any cancellation, non-renewal, or material change of a required policy.

B. ensure all insurance policies and certificates of insurance for required coverage are written to include all products, services, and locations related to Contractor’s performance under the Contract; and

C. deliver all renewals policies at least ten calendar days prior of any expiration of a required policy to Contract Administrator by emails. All renewal policies and corresponding certificates of insurance must meet all terms set forth in the Contract.

D. ensure that all provisions of the Contract concerning liability, duty, and standard of care, together with the indemnification provision, are underwritten by contractual liability coverage sufficient to include the Contractor’s obligations under the Contract.

E. obtain and maintain insurance policies that provide coverage for Contractor’s principals, officers, directors, shareholders, partners, owners, agents, employees, subcontractors, independent contractors, and any other representatives who may provide services under the Contract.

C.10 BONDS REQUIRED UNDER THE CONTRACT

Bonds will be required from Contractor before commencing any work as follows:

A. For a contract in excess of $100,000.00 a performance bond will be executed in the amount of the contract conditioned upon the faithful performance of the work in accordance with the plans, specifications, and contract documents. Said bond will be solely for the protection of the state.

B. For a contract in excess of $25,000.00 a payment bond will be executed in the amount of the contract, solely for the protection of all claimants supplying labor and material.

C. Any bids submitted will include the cost of any applicable bond. Costs will be included in the base Bid and will not be itemized separately.

If a bond is required, Respondent will be notified by mail. The bond must be received by TMD within ten calendar days and must reference the solicitation number. A purchase order will not be issued until the bond is received and no work will begin until Contractor is notified.

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C.11 SERVICE CALL RESPONSE TIME

Response time will vary dependent upon the complexity and/or location of the service. After receiving a call for service, Contractor must have a technician on-site within the specified time requirements for the following types of service calls:

a) SERVICE CALLS DURING REGULAR WORK HOURS (Monday 6:30 a.m. to 3:30 p.m. and

Tuesday through Friday 6:30 a.m. to 5:00 p.m. Central Standard Time, except Federal Holiday): Within 24 hours of notification.

b) SERVICE CALLS OUTSIDE REGULAR HOURS: Within 24 hours of notification.

c) EMERGENCY SERVICE CALLS DURING REGULAR WORK HOUR (Monday 6:30 a.m. to 3:30 p.m. and Tuesday through Friday 6:30 a.m. to 5:00 p.m. Central Standard Time, except Federal Holiday): Response time to emergency callbacks during regular business hours will be within six (6) hours. TMD will identify emergency calls at time of notification.

d) EMERGENCY SERVICE CALLS OUTSIDE REGULAR HOURS: Within six (6) hours of notification.

An emergency call will be identified as any conditions that can potentially impact the health, safety and welfare of TMD’ employees and the public. TMD will identify emergency calls at time of notification.

C.12 WARRANTY AND WARRANTY CALL RESPONSE TIME

TMD requires Contractor to respond to any warranty call concerning this project within a 48-hour time period. For any warranty call issued, Contractor will have 14 calendar days to replace defective products after receipt of notification by TMD that a warranty issue exists.

Contractor must warranty all workmanship on all materials and labor for the following:

1. Cabinets: For a period of five (5) years, beginning with the date of completion or manufacturer’s standard warranty whichever is longer.

2. Countertops: For a period of five (5) years, beginning with the date of completion or manufacturer’s standard warranty whichever is longer.

3. Plumbing fixtures: For a period of one (1) year, beginning with the date of completion or manufacturer’s standard warranty whichever is longer.

4. Workmanship: For a period of one (1) year contractor warranty from date of final acceptance.

Contractor must provide, in writing, to the TMD Project Manager (Section C.8.2) with a list of all of the manufacturer’s warranties on the replacement parts and manufacturer’s paperwork prior to final payment.

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SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

Contractor must submit the reports and all additional Contractor documentation requirements in this section during the course of the Contract. These deliverables may be revised, or additional ones may be required at TMD’s sole discretion.

FREQUENCY DUE DATE REPORT ITEM AUTHORITY TMD PERSONNEL TO RECEIVE

REPORT

Other Within five (5) business days of Notice of Award

Insurance Requirements IFB, Section C.9

Contract Administrator at Procurement@military.texas.gov and copy Susannah.Jones@military.texas.gov.

Other Upon Completion

Invoicing – Specific to the Contract IFB Section B.2

Payables@military.texas.gov with a copy to Project Manager (Section C.8.2).

mailto:Payables@military.texas.gov

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SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENT’S

E.1 RESPONSE PREPARATION INSTRUCTIONS

Purpose of Instructions

A. These instructions are designed to assure the submission of information essential to the understanding and the comprehensive evaluation of Respondent’s response.

B. Responses must be prepared in accordance with these instructions providing all required information in the format specified.

C. Failure of a response to show compliance with these instructions and submit all documentation may be grounds for disqualification of the response from further consideration unless stated otherwise within this solicitation.

Submission of responses

A. Responses will be typed, paginated, contain a full table of contents, and have component sections clearly identified bookmarks.

B. Responses must be received by TMD no later than the deadline established and submitted to:

Texas Military Department Procurement and Contract Services Procurement@military.texas.gov and copy Susannah.Jones@military.texas.gov Attention: Susannah Jones, CTCD, CTCM Solicitation No. TMD26-ANG-0045499 Kitchen Renovations

C. Respondent must demonstrate that Respondent’s operations conform to applicable TMD, state, and federal policies and standards.

D. Respondent must submit only material directly pertinent to the requirements of this solicitation. Extraneous narrative, elaborate brochures, uninformative public relations material, including Respondent’s policies, procedures, and post orders for which no deviation to TMD Policy is being requested, and other similar documents will not be submitted.

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E.2 AMENDMENTS TO THE SOLICITATION

A. If this solicitation is amended all terms and conditions which are not modified remain unchanged.

B. Respondents must acknowledge receipt of all amendments to this solicitation by signing and returning the amendment(s), identifying the amendment number and date in the space provided for this purpose on the form for submitting a response or by letter.

C. Respondents must submit the acknowledgement to TMD by the time specified for receipt of responses.

D. Failure to acknowledge amendment(s) by Respondent may subject its response to rejection.

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

A. Any response received after the specified date and time will not be considered.

B. Responses cannot be altered, amended or modified by email, fax or otherwise after closing date and time.

C. Alterations made before closing time will be initialed by Respondent or its authorized representative.

D. No responses can be withdrawn after closing date and time without approval by TMD. Should a Respondent, after closing time, request its response be withdrawn, the request must be made in writing.

E. TMD is not responsible for submissions delivered to TMD after the date and time stated on the first page of this solicitation. This includes delays associated with courier delivery services. It is the Respondent’s responsibility to ensure that it submits, and that TMD receives, its complete response timely. TMD recommends that Respondent submit their complete response well in advance of the due date and time stated on the first page of this solicitation.

F. TMD takes no responsibility for electronic responses that are captured, blocked, filtered, quarantined, or otherwise prevented from reaching the proper destination server by any TMD anti-virus or other security software.

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E.4 SIGNATURES ON RESPONSE SUBMITTED

A. Responses from a partnership will be signed in the firm name by at least one (1) general partner or in the firm name by an attorney-in-fact.

B. Responses signed by an attorney-in-fact, will include a Power of Attorney evidencing the authority to sign response, dated and executed by all partners in the firm.

C. Responses from a corporation will have the correct legal corporate name and the signature of an authorized officer of the corporation.

D. The title of office held by the person signing for the corporation will appear below the signature of the officer.

E. Responses from an individual doing business under a firm or fictitious name will be signed in the same name of the individual doing business under the proper firm name.

F. Joint venture responses will be signed by all members or by a member of the joint venture if there is attached to the response a copy of the joint venture agreement evidencing that the response is signed by the member with authority to bind the joint venture.

E.5 RESPONSE ACCEPTANCE PERIOD

A. All responses will be valid for 120 days after the solicitation opening date and will constitute an irrevocable response to TMD for the 120-day period.

B. Such period may be extended beyond the 120 days upon mutual written agreement of both parties.

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E.6 CONTRACT AWARD

TMD may award one (1) Contract resulting from this solicitation to the responsible Respondent, whose response, is in accordance with the best value standard in Texas Government Code §2156.007.

A. A purchase order furnished to successful Respondent(s) within the time for acceptance specified in the response will result in a binding Contract without further action by either party.

B. A Purchase Order shall be established in accordance with the specifications, terms and conditions referenced in IFB TMD26-ANG-0045499 Kitchen Renovations. The following documents shall be incorporated and made a part of this order and in the following order of precedence:

a. TMD Purchase Order;

b. TMD IFB TMD26-ANG-0045499 Kitchen Renovations; and

c. Vendor’s Response to IFB TMD26-ANG-0045499 Kitchen Renovations

D. The Contract shall consist of the Notice of Award; this Solicitation, including addenda; and the Response, including clarifications submitted at the request of CPA. In the event of any conflict or contradiction between or among these documents, the Notice of Award, as modified by any Contract Amendments, controls over the Solicitation and the Response. The Solicitation, as modified by any Addenda, controls over the Response.

E.7 TMD’S RIGHTS

A. TMD reserves the right to waive, change, add or delete any terms or conditions of this solicitation.

B. TMD may:

1. reject any or all responses if such action is in the public interest;

2. accept other than the lowest priced response; and

3. waive minor informalities and minor irregularities in responses received.

C. Waiver of deviations in any response will not constitute a modification of this solicitation and will not preclude TMD from asserting all rights against the Respondent for failure to fully comply with all terms and conditions of this solicitation. Copyrighted responses are unacceptable and are subject to disqualification as non-responsive. TMD reserves the right to make any corrections or include additional requirements in the resulting Contract prior to issuance which are necessary for TMD’s compliance, as an agency of the State of Texas, with all state and federal requirements. TMD reserves the right to disqualify any response which asserts any copyright on any TMD-created form which is specifically designated by this solicitation to be a form that will be completed and included in a response submitted in response to this solicitation.

D. TMD reserves the right to reject any response or all responses or portions of responses submitted in response to this solicitation.

E. The submission of a response has the effect of waiving proprietary rights or confidentiality.

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F. All responses and any content provided by the Respondent are considered the property of TMD for use for the life of any resulting Contract as determined by TMD with respect to the Statement of Work of the project.

G. TMD is not liable for any costs or damages that may be incurred by Respondents or prospective contractors in the preparation, formulation, or presentation of a response.

H. In case of ambiguity or lack of clarity, TMD may adopt such interpretations as may be advantageous to TMD.

I. TMD reserves the right to withdraw this solicitation at any time for any reason.

J. TMD reserves the right to award no Contract and to solicit additional responses at a later time.

K. TMD incurs no obligation regarding this solicitation unless and until a Contract is fully executed by the parties. However, all responses received by TMD will remain confidential until the evaluation process is complete.

L. TMD will not hold a public bid opening event.

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information

This section will contain the following completed contract sections (on original forms) with original signatures, where applicable:

A. Solicitation, Page 1 (with amendment(s) noted on this page or signed amendment(s) attached to this form);

B. Information and Certifications Form;

C. The name and address of Respondent’s insurance carrier(s), along with a statement of liability from the carrier(s) issuing the policies saying that such policies are available to Respondent.

For the purpose of responding to this solicitation, Bidder will not be required to purchase insurance but must show the ability to provide such insurance as specified in the section entitled “Insurance Requirements,” if Respondent’s response is selected.

D. A Redacted Solicitation and Contract response if applicable;

E. Attachment G.2, Direct Deposit Authorization Form, completed if choosing direct deposit as a possible payment option;

F. Attachment G.3, Application for Texas Identification Number;

G. Documentation from the appropriate state entity that indicates that Respondent is properly certified to conduct business in the State of Texas (e.g., The Certificate of Existence from the Texas Secretary of State and the Certificate of Account Status from the Comptroller of Public Accounts); and

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E.8.2 Volume Two – Information Section

A. Cover Page: List name and address of Respondent, date of response, solicitation identifier, and signature of authorized official.

B. Information Sheet: Including all…