ESBD_544583_1785439423321_9. Submission Instructions - 721-26004.pdf

PDF 156 KB Posted Aug 10, 2026

Attached to: Holiday Lighting Installation, Maintenance & Strike Services Longhorn Lights
Solicitation number: 721-26004
Issued by: Texas

About this file

Written by GovTribe AI · Aug 11, 2026

This is a submission instructions document for a Holiday Lighting Installation, Maintenance & Strike Services contract opportunity in Texas, specifically for the Longhorn Lights project. The document outlines the formal procedures and requirements that prospective bidders must follow when submitting their proposals. Bidders are required to adhere to specified formatting guidelines, document organization standards, and submission protocols to ensure their proposals receive proper consideration. The submission instructions establish clear expectations regarding proposal structure, required supporting documentation, and the method of delivery to the contracting entity. These instructions are critical for bidders to understand prior to preparing and submitting their responses to ensure compliance with the procurement requirements.

The document specifies technical and administrative requirements that bidders must satisfy, including documentation standards, certification requirements, and any mandatory inclusions in the bid package. Adherence to these submission instructions is typically a prerequisite for proposal evaluation, and failure to comply with formatting or procedural requirements may result in rejection of the submission. The instructions serve as the governing framework for the competitive bidding process and establish uniform standards for all responding bidders to ensure equitable evaluation.

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ESBD_544583_1786114772276_721-26004 Addendum #1.docx	DOCX document	Aug 10, 2026

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Execution of Offer

File Type: PDF (.pdf) Multiple Required

Fixed Pricing File Type: PDF (.pdf) Multiple Required

Renewal Pricing File Type: PDF (.pdf) Multiple Optional

Addenda Acknowledgeme nt

File Type: PDF (.pdf) 1 Required

Does Respondent take exception to any terms or conditions set forth in the attached sample agreement

Data Type:

Yes/No N/A Required

List of exceptions Respondent is requesting

File Type: PDF (.pdf) Multiple Optional

Respondent's Cover Letter

File Type: PDF (.pdf) Multiple Required

Subcontracting Plan - Attachment three

File Type: PDF (.pdf) Multiple Required

Response:

Qualifications, Abilities, and Reputation

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Description of Discounts

Data Type:

Text N/A Optional

Upload of Discounts

File Type: PDF (.pdf) Multiple Optional

Response:

Quality of Proposed Services

.mp4, .mpeg, .wmv, .zip)

Additional Service List

File Type: PDF (.pdf) Multiple Optional

Response: Ability to Meet University’s Needs

Multiple Required

Prompt Payment Discount:

Data Type:

Percentage N/A Required

Please indicate that you will accept payment under this program

Data Type:

Yes/No N/A Required

Is Respondent identifying a GPO

Data Type:

Yes/No N/A Required

Cooperative Contract Name

Data Type:

Text N/A Optional

Cooperative Contract Number

Data Type:

Text N/A Optional

Cooperative Contract Term

Data Type:

Text N/A Optional

Cooperative Contract Website Link

Data Type:

Text N/A Optional

Response:

Staffing Resources and Past Business Relationship Strength with the University

Multiple Required

Company Name Data Type:

Text N/A Required

Contact Name Data Type:

Text N/A Required

Contact Title Data Type:

Text N/A Required

Contact Email Address

Data Type:

Text N/A Required

Date Data Type:

Text N/A Required

Signature Data Type:

Text N/A Required

Company Information (Q-

57AY)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 03734 Decorations:

Holiday, Party, etc.

NIGP 28527

Control Devices, Lighting, Including Photocells, Multiple Relays, Lighting Contactors

NIGP 98854

Lighting Services for Parks, Athletic Fields, Parking Lots, etc.

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/243470.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/243470

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Aug 17, 2026 2:30 PM CDT.

The Question period for this opportunity starts Jul 30, 2026 12:00 PM CDT. The Question period for this opportunity ends Aug 05, 2026 2:30 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 17, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated Aug 11, 2026.