ESBD_544474_1787011175875_Addendum 1 - RFP 2026-P17.pdf

ADDENDUM #1

RFP 2026-P17 Investment Advisor

HAYS COUNTY PURCHASING OFFICE

Stephanie Hunt, CPPB, Purchasing Agent

1901 Dutton Drive, Suite E ● San Marcos, Texas 78666 512-393-2267 ● purchasing.bids@hayscountytx.gov

August 17, 2026

Please find attached Addendum #1 to RFP 2026-P17 Investment Advisor.

All questions were answered by Hays County staff.

Attached to Addendum 1:

• Questions & Answers

Acknowledgement of receipt of this addendum must be signed and returned with your proposal. Failure to submit this acknowledged addendum with your submission may result in the proposal being deemed non-responsive and removed from consideration.

Signature

Company Name Date mailto:purchasing.bids@hayscountytx.gov

Questions & Answers

Questions:

1. Why is the search being conducted at this time?

• The County Treasurer is wanting to expand the County Investment portfolio.

2. Who is the current investment advisor for the portfolio?

• The County Treasurer

3. Are they welcome to rebid?

• N/A

4. According to the 2025 ACFR, the county had approximately $250 million in cash and cash equivalents in various pools and the bank. Given that larger dollar amount, how did the County arrive at an investable portfolio of $80 million? Are those dollars undesignated, non-reserved type balances, or is that an amount the County identified based on its own risk tolerances?

• The current portfolio tolerances were set by the prior administration. Upon selection the Treasurer and the investment advisor will go thru the dollar designation to come to accommodate portfolio growth.

• During certain periods in the year, capital project fund investments liquidity becomes a priority pending cash flow requirements. Total Capital Project Funds estimated at $350M for 10/1/2027.

5. The RFP references an investment portfolio estimated at $80 million. Please identify the fund or combination of funds included in this estimate. As this would change strategy.

• General Fund - $35 million

• Special Revenue Funds – $5 million

• Internal Service Funds - $5 million

• Debt Service Funds – $5 million

• Capital Project Funds - $30 million

• During certain periods in the year, these balances may increase pending cash flow requirements for capital project funds. Total Capital Project Funds estimated at $350M.

6. The RFP mentions non-discretionary management. Would Discretionary management be an option?

• Not at this time.

7. Will the investment advisor’s monthly reporting responsibilities be limited to investments managed, advised upon, or facilitated by the advisor? Ex. Only $80 million ?

• The monthly report from the awarded advisor, would be only on the funds and investments that they are directly managing or facilitating. If there is an additional hourly rate or cost to include the County managed investments, you can list what that cost would be on Attachment A.

8. Alternatively, will the advisor be expected to prepare the County’s complete monthly investment report, including all fund balances and investments held in depository accounts, certificates of deposit, investment pools, and other accounts not directly managed or facilitated by the advisor?

• See question 7

• Yes, the monthly report will be prepared in coordination with the Treasurer’s Office.

9. If a respondent proposes an annual flat fee and additional County funds or assets are subsequently placed under the investment advisor’s services, should the same proposed fee apply? Alternatively, should respondents specify how the annual fee would adjust as the portfolio size, number of funds, or reporting responsibilities increase?

• Yes, currently the RFP is for the investment of $80,000,000.00. The respondent should include what the proposed increase (sliding scale) would be if the total investment amount should increase.

10. Will the selected investment advisor be permitted to solicit bids and execute transactions through the advisor’s own approved broker/dealer relationships, subject to applicable law and the County’s Investment Policy? Or must all brokers and financial institutions utilized by the advisor be included on a list previously approved by Hays County?

• N/A, see question 2

• Broker selection should follow the County Investment Policy where a list of your brokers is approved by the County.

11. Is the County currently working with an Advisor, or is the portfolio managed internally?

• See question 2

12. Why has the County chosen to issue an RFP at this time?

• See question 1

13. What is the County's current process to guide investment decisions? Does the County utilize a benchmark and/or asset allocation targets, and if so, what are they?

• At this time our County has utilized Pools. The purpose of this RFP is to help expand our investments portfolio to maximize our income.

14. Can the County please provide a recent holdings statement of investment assets?

• All treasurer’s reports are available online. The reports detail all accounts.

15. My question involves Section D, System for Award Management. I have obtained a UEI, and have started the registration process. I am not confident that the registration process will be completed in time to submit a printout of the Entity Registration page showing that our firm is in active status and is not expired. Will this omission cause our response to be rejected?

• Provide the confirmation email of your UEI number and confirmation of your application.