ESBD_544241_1785958100559_Exhibit_E_Online_Bid_Room_Information_v.1.4.pdf
PDF 134 KB Posted
- Solicitation number
- HHS0016767v2
- Issued by
- Bexar County, Texas
About this file
This document is an exhibit providing online bid room submission instructions for the Texas Health and Human Services (HHS) agency in connection with a CPS/Storage & Transportation solicitation for climate and non-climate controlled services. The exhibit outlines the optional electronic submission process through the HHS Online Bid Room system, emphasizing that bidders must adhere strictly to all submission requirements and deadlines specified in the solicitation package. Prospective bidders are required to follow a multi-step registration process beginning with accessing the IAMOnline sign-in page, requesting an external user account, and awaiting Agency Sponsor approval before receiving activation credentials. The document warns that the account activation link remains valid for only seven days and advises applicants to allow several days for the complete registration process to ensure timely submission before the response deadline.
The document establishes that use of the HHS Online Bid Room is optional and subject to all terms and conditions of the solicitation; however, technical difficulties or failures resulting from the optional electronic submission method are not grounds for protesting a contract award. Bidders requiring assistance with the registration or submission process may contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free) during business hours of 7:00 a.m. to 7:00 p.m. Central Time, Monday through Friday. Notably, applicants with prior access to the Enterprise Portal or IAMOnline must complete new registration using a different email address, as the system prohibits duplicate email addresses across separate accounts. Late submissions are not accepted under any circumstances.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E
HHS Online Bid Room Information
HHS0016767v2
Bids/responses for this solicitation may be submitted electronically using the HHS Online
Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid
Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user
ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the
Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .