ESBD_535366_1783528578597_RFQ Freight Transporation Service Providers for Federal Surplus Property Program.docx

Texas Facilities Commission P.O. Box 13047 Austin, Texas 78711-3047

REQUEST FOR QUALIFICATIONS

FREIGHT TRANSPORTATION SERVICE PROVIDERS FOR FEDERAL SURPLUS PROPERTY PROGRAM

RFQ #0009955

Dated: July 8, 2026

Proposal Due Date / Opening: August 7, 2026, 3:00 PM Rev. 06.02.2026

Table of Contents

RFQ 0009955

Freight Transportation Service Providers for Federal Surplus Property Program

1)

2) SCOPE: In accordance with provision of Texas Government Code, Chapter 2175, Surplus and Salvage Property, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking qualified vendors for freight transportation services for pickup and delivery of federal and state surplus property in the continental United States.

a) Awarded TSPs will provide freight transportation services as stated in the Attachment A – Freight Transportation Services Provider Agreement and in conformance of Attachment B – TFC Standard Terms and Conditions. It is not the intention to award to a specific number of vendors; additional vendors may be approved periodically throughout the contract term. Vendors must have the ability and possess proper authority to provide freight services. TFC routinely transports property from Federal agencies in the Continental U.S. to three locations in Texas:

i) Austin Surplus Property Warehouse: 6506 Bolm Rd, Austin, TX 78721

ii) San Antonio Surplus Property Warehouse: 2103 Ackerman Rd, San Antonio, TX 78219

iii) Fort Worth Surplus Property Warehouse: 2826 N. Beach St., Fort Worth, TX 76111.

b) See Attachment C – Freight Transportation Loads Q&A for information on types of loads and quantities for the current fiscal year (Sept 2025 – May 2026).

3) CONTRACT TERM: It is the intention of TFC to award multiple Purchase Orders to qualified Transportation Service Providers (TSPs) for freight transportation services through August 31, 2028. The services may be renewed for two (2) additional two (2) year periods. There will be an open enrollment period June of each year of the contract term to allow additional TSPs for award.

4) AGENCY POINTS OF CONTACT: The contacts listed below shall be the sole points-of-contact during the solicitation. Any discussions regarding this solicitation with other agency personnel or TFC contractors, or sub-contractors may be grounds for disqualification.

a) Primary:

i) Purchaser Name: Rico Gamino, CTCD, CTCM

ii) Purchaser Email: rico.gamino@tfc.texas.gov

b) Secondary:

i) Purchaser Name: James Wooley, CTCD, CTCM

ii) Purchaser Email: james.wooley@tfc.texas.gov

5) REVIEW BY TFC: Interested TSPs shall submit the completed, signed, and notarized Attachment A – Freight Transportation Service Provider Agreement and a Certificate of Insurance (COI) that meets the requirements of the Attachment A – Freight Transportation Service Provider Agreement for review. Upon review and acceptance of the requested documentation, TFC will review performance history, authority, and safety prior to accepting the agreement. These reviews shall include, but not be limited to: Texas Vendor Performance Tracking System, System of Award Management, Safety and Fitness Electronic Records (SAFER) System, Federal Motor Carrier Safety Administration, and Texas Comptroller of Public Accounts.

6) SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD and OpenGov.

a) The solicitation process for this RFP will proceed according to the following schedule:

7) NOTIFICATION OF APPROVAL: If COI is approved, TFC will notify TSP and send out a purchase order for the awarded term and TSP will be added to the list to begin receiving Freight Quote Request documents as specified in the Attachment A – Freight Transportation Service Provider Agreement.

8) INCOMPLETE SUBMISSIONS: TSPs shall include required documents listed above. Incomplete submissions will not be considered. TFC will notify your company by email if your qualifications are rejected due to insufficient or incomplete documentation.

9) SUBMISSION PROCESS: Texas Facilities Commission uses an online system OpenGov for accepting and evaluating proposals digitally. Proposals shall be uploaded via the OpenGov Portal link located in Attachment D – OpenGov Submission Instructions.

a) All proposals shall be fully uploaded and submitted by 3:00 PM on the date specified in the Schedule of Events above. TFC reserves the right to accept late submittals.

b) Telephone, facsimile, and email proposals will not be accepted.

c) To ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process at least one (1) day prior to deadline date.

d) Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

10) QUESTIONS:

a) All questions shall be submitted through OpenGov portal or emailed to the Agency Points of Contact identified above by the date and time specified in the Schedule of Events.

b) All questions submitted by email shall be in an editable format, i.e. Microsoft Word, or typed in an email, as opposed to an un-editable format such as a picture or scanned document.

c) All questions will result in responses posted to OpenGov portal and ESBD.

d) It is the responsibility of the interested parties to periodically check online for updates to the solicitation prior to submitting a proposal. Respondent’s failure to periodically check the ESBD or OpenGov portal for addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the RFQ are the sole responsibility of each respondent.

e) Except as otherwise provided in this Section, upon issuance of this RFQ, other employees and representatives of TFC will not answer questions or otherwise discuss the contents of the RFP with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this RFP.

1) Right to Audit: The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the State Auditor’ Office, TFC, or any successor agency, to conduct an audit or investigation in connection with those funds. Vendor shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the vendor and the requirement to cooperate is included in any subcontract awarded.

2) Public Disclosure: News or social media releases pertaining to this RFP or the services, study, data, or project to which it relates shall not be made without TFC’s prior written authorization. In the exercise of TFC’s sole and absolute discretion, any breach by the Respondent may result in the disqualification of response or cancellation of this RFP and the disqualification of the Respondent to respond to any re-solicitation.

3) Protests: Protests filed in accordance with this solicitation shall be governed by TAC Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter C Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.

4) RISK OF NON-PERFORMANCE: TFC may disqualify a Respondent if there is an unacceptable risk that it will fail to perform the Contract. The Respondent bears the burden of establishing:

a) ability, capacity, and skill to perform the contract or provide the service required

b) ability to perform the contract or provide the service promptly, or in the time required, without delay or interference

c) character, responsibility, and integrity

d) current compliance with laws relating to the contract or service

e) sufficient financial resources to perform the contract and provide the service, and

f) conformity to all material specifications required in this Solicitation.

g) TFC may consider any source of information it deems reliable.

5) Order Precedence: In the event of conflicts or inconsistencies between the Contract and its attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: 1) Attachment A – TSP Service Agreement, Attachment B – TFC Standard Terms and Conditions, Request for Qualification, and Respondent’s response to Request for Qualification.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

RFQ 0009955

Freight Transportation Service Providers for Federal Surplus Property Program

ATTACHMENT A – FREIGHT TRANSPORTATION SERVICE PROVIDER AGREEMENT

(Posted on OpenGov and ESBD)

ATTACHMENT B – TFC STANDARD TERMS AND CONDITIONS

ATTACHMENT C – FREIGHT TRANSPORTATION LOAD Q & A

ATTACHMENT D – OPENGOV SUBMISSION INSTRUCTIONS

Receiving Electronic Proposals Only

· Submit Electronic Responses via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov at https://procurement.opengov.com/portal/tfctexas

· Respondents are required to register for an account via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov.

Proposal Deadline

· Proposals may be received up to but not later than the date and time specified in the Schedule of Events. The Texas Facilities Commission's eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Texas Facilities Commission strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

· Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this solicitation.

· It is the responsibility of each respondent to periodically check the site for any addenda to this RFP and acknowledge each addendum through the portal.

Proposal Opening

· All visitors to the public portal can view who has submitted a response to posted solicitations by viewing the Followers tab on the solicitation page.

· There will not be a public opening for this solicitation.

Submitting Questions and Receiving Responses

· Respondents can submit questions regarding this solicitation via the OpenGov portal up to the date specified for submitting inquiries in the Schedule of Events. Answers to questions will be posted on the OpenGov portal. Respondents who are following this solicitation will receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

Technical Support

· Any issues regarding the OpenGov site shall be addressed with OpenGov Contact Support via https://opengov.my.site.com/support/s/. Online chat is the fastest course for resolving issues with the system.

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