ESBD_525936_1781706941730_RFO 304-27-0790MS Addendum No 3.pdf

This is Addendum No. 3 to Request for Offers (RFO) #304-27-0790MS issued by the Texas Comptroller of Public Accounts for Oracle PeopleSoft Licensed Software and Software Support Services. The addendum revises the anticipated schedule of events and deadline information for the procurement. The RFO was issued on May 4, 2026, with a deadline for submission of questions on May 11, 2026 at 2:00 p.m. Central Time. Official responses to questions were scheduled for release on May 18, 2026. The revised deadline for submission of offers is July 10, 2026 at 2:00 p.m. Central Time, with late offers not being considered. Services are scheduled to commence on September 1, 2026, or as soon thereafter as practical. The contract will support the state's Centralized Accounting and Payroll/Personnel System (CAPPS) serving approximately 80 CAPPS Central-Agencies and five CAPPS Hub-Agencies, with an initial term running four years from September 1, 2026 through August 31, 2030, and three optional one-year renewal periods through August 31, 2033.

The scope includes perpetual software licenses and annual Software Update License & Support (SULS) renewal costs across multiple PeopleSoft modules including Financials, Human Resources, Payroll, eProcurement, and Recruiting Solutions, serving an Enterprise Employee metric base with module-specific user quantities ranging from 160,000 to 16,000 Full-Time Equivalents. Respondents must submit pricing on a Mandatory Price Sheet detailing proposed percentage uplifts for annual SULS renewal costs and costs for future expansion in increments of 16,000 Enterprise Employee licenses. A completed VetHUB Subcontracting Plan is mandatory, with respondents required to demonstrate good faith effort in utilizing Texas certified HUB vendors or justify self-performance. The incumbent contractor is Oracle. Evaluation uses the Best Value Standard with 20 percent on respondent qualifications and past performance, 50 percent on compliance with specifications, and 30 percent on cost. Professional liability insurance must cover $1,000,000 per occurrence, and data security must meet FIPS 140-2 encryption and media sanitization protocols.