ESBD_525722_1781039974684_808-26-261998.pdf

THC IFB No. 808-26-261998 Page 1 of 47

INVITATION FOR BIDS (IFB)

Invitation for Bids for

Installation of Water Tank for

San Felipe de Austin State Historic Site

San Felipe, Texas

IFB 808-26-261998

NGIP Class/Item:

913-60 Construction, Water System/Plants, Main and Service Lines

THC IFB No. 808-26-261998 Page 2 of 47

Table of Contents

IFB SIGNATURE PAGE

SECTION I

GENERAL INFORMATION

1.1 GENERAL INFORMATION

1.2 DEFINITIONS

1.3 CONTRACT TERM

1.4 STATEMENT OF WORK

1.5 MILESTONE DELIVERABLES AND INSPECTION CRITERIA

1.6 CONTRACTOR BACKGROUND CHECKS AND PERSONAL QUALIFICATIONS

1.7 VetHUB SUBCONTRACTING PLAN

1.8 COMPENSATION

1.9 DATA SAFEGUARDS - N/A

1.10 CRIMINAL BACKGROUND INVESTIGATION

1.11 STATUTORY AUTHORITY

SECTION II

BID INFORMATION

2.1 SCHEDULE OF EVENTS

2.2 REVISIONS TO SCHEDULE

2.3 ADDENDA

2.4 PRE-BID CONFERENCES AND SITE VISITS

2.5 BONDING REQUIREMENTS

2.6 BID BOND

2.7 INQUIRIES

2.8 BID REQUIREMENTS

2.9 REQUIRED BID CONTENT AND FORMAT

2.10 SUBMISSION AND DELIVERY OF BID RESPONSES

2.11 BID EVALUATION AND AWARD

2.12 TIE BREAKERS

2.13 PAST PERFORMANCE

2.14 IFB PROTEST PROCEDURES (Pursuant to 13 Tex. Admin. Code §11.13)

2.15 ORDER OF PRECEDENCE……………………………….………………………………………….18

THC IFB No. 808-26-261998 Page 3 of 47

List of Exhibits

EXHIBIT I

IFB CHECKLIST

EXHIBIT II

PRICE SCHEDULE SHEET

EXHIBIT III

EXECUTION of OFFER

EXHIBIT IV

CONFLICT of INTEREST/DISCLOSURE STATEMENT

EXHIBIT V

NONDISCLOSURE AGREEMENT

EXHIBIT VI

CERTIFICATION REGARDING PUBLIC NATURE of the OFFER

EXHIBIT VII

CERTIFICATION REGARDING LOBBYING

EXHIBIT VIII

REFERENCES

EXHIBIT IX

EXPERIENCE

EXHIBIT X

SITE VISIT FORM

EXHIBIT XI

VetHUB SUBCONTRACTING PLAN-N/A

EXHIBIT XII

PAYMENT BOND

EXHIBIT XIII

PERFORMANCE BOND

EXHIBIT XIV

CONTRACTOR’S PROGRESS PAYMENT AFFIDAVIT

EXHIBIT XV

CONTRACTOR’S FINAL PAYMENT AFFIDAVIT

EXHIBIT XVI

CONSENT OF SURETY COMPANY TO FINAL PAYMENT

EXHIBIT XVII

GENERAL TERMS AND CONDITIONS

THC IFB No. 808-26-261998 Page 4 of 47

EXHIBIT XVIII……………………………………………………………………………….………………46

SPECIAL CONDITIONS………………………………………………………………………………… 46

EXHIBIT XIX…………………………………………………………………………………………………47

UNIFORM GENERAL AND SUPPLEMENTAL CONDITIONS……………………………………...…47

THC IFB No. 808-26-261998 Page 5 of 47

IFB SIGNATURE PAGE

THC PURCHASING CONTACT: IFB ISSUE DATE: June 9, 2026 Christi Duve, CTCD, CTCM BID DUE DATE: July 9, 2026 at (512) 475-3909 or christi.duve@thc.texas.gov 2:00 PM CT

These items apply to and become part of the bid’s Terms and Conditions. Any exceptions must be in writing.

Email one complete Bid to: Texas Historical Commission at responses@thc.texas.gov

Enter in the Subject line: IFB 808-26-261998; include the Company Name

The Bidder must sign the Bid. The laws of the State of Texas must prevail on all Bids. By signing this Signature Page, the Bidder certifies that if a Texas address is shown as the address of the Bidder, the Bidder qualifies as a Texas Resident Bidder as defined in 1 Texas Administrative Code (Tex. Admin. Code) § 111.2.

Non-signed Bids will be considered nonresponsive. Late and incomplete Bids will not be considered under any circumstances and will be returned unreviewed. Any purchase resulting from this Response shall be subject to the purchase order (PO) THC General Terms and Conditions.

The award will be ESBD posted on https://www.txsmartbuy.gov/esbd.

The Texas Identification Number (TIN) is the taxpayer number assigned and used by the State of Texas Comptroller of Public Accounts (CPA). This number must be entered in the spaces provided below. If this number is unknown, please enter either the federal employer’s identification number (EIN), or if sole owner, enter your Social Security Number (SSN).

TIN/EIN/SSN: Phone: ( ) -

Business Name: Fax Number: ( ) -

Address: VetHUB Certified? [ ] Yes [ ] No

City-State-Zip: VetHUB #:

Email Address:

Signature: Print Name:

STATE AGENCY AWARD NOTICE: The State reserves the right to accept or reject all or any part of a bid and waive minor technicalities. THC shall award the Contract that serves the best interests and provides the best value to the State.

Texas Historical Commission IFB No. 808-26-261998 311 E 14th St IFB Deadline: July 9, 2026 Austin, TX 78701 IFB Closing: 2:00 PM CT

NOTE: THIS FORM MUST BE COMPLETED, SIGNED, AND RETURNED WITH THE BID. FAILURE TO

COMPLETE AND RETURN THIS FORM WILL RESULT IN REJECTION OF THE BID.

mailto:christi.duve@thc.texas.gov mailto:responses@thc.texas.gov https://www.txsmartbuy.gov/esbd

THC IFB No. 808-26-261998 Page 6 of 47

SECTION I

GENERAL INFORMATION

1.1 GENERAL INFORMATION

1.1.1 Overview. Texas Historical Commission (THC) is seeking a contractor to furnish all labor, materials, equipment, and services necessary to install a new water storage tank, structural slab, and below-grade plumbing. Work shall include all associated site preparation. The work must be completed in accordance with manufacturer specifications and the Texas State Fire Marshal’s Office code requirements. All items above will be installed at the San Felipe de Austin State Historic Site, as listed in Exhibit II of the Price Schedule.

1.1.2 Guarantee of Volume. THC does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this solicitation and resulting Contract.

1.1.3 Eligible Vendors. THC is seeking vendors that have a minimum of 3 years of experience similar to the type and scope of services rendered by this IFB (as judged by THC) to be eligible for the Contract award.

Vendors that do not meet this eligibility requirement will be deemed nonresponsive. Preference will be given to Bidders that have completed projects of similar type, scope, and size.

1.1.4 THC Contacts.

THC Contract Administrator: Christi Duve, Purchaser, (512) 475-3909, christi.duve@thc.texas.gov.

THC Contract Monitor: Dan Valenzuela, Project Manager, 512-463-7947, dan.valenzuela@thc.texas.gov.

1.2 DEFINITIONS

For purposes of this IFB, refer to the following applicable definitions:

1.2.1 Acceptable Quality Level – The level of performance of requested services below which the contract will not be paid or damages may be assessed.

1.2.2 Addendum – A modification of the specifications issued by THC and distributed to prospective Bidders prior to the opening of bids.

1.2.3 Contract – The Contract awarded as a result of this IFB and all Exhibits thereto, any Addenda issued in conjunction with this IFB, the successful Bidder’s Bid, and subsequent submissions by the Bidder.

1.2.4 Electronic State Business Daily (ESBD) – The Electronic State Business Daily, which is available online at https://www.txsmartbuy.gov/esbd.

1.2.5 Bid – The response submitted by a vendor to THC as a result of this solicitation.

1.2.6 Bidder – Any person or vendor who submits a Bid in response to this solicitation.

1.2.7 IFB – An Invitation for Bid is this document’s type of solicitation.

1.2.8 Tex. Admin. Code – Texas Administrative Code is the publication for administrative rules.

1.2.9 Project Manager – The THC-designated person authorized to represent THC on the Contract performance.

1.2.10 VetHUB – Veteran Heroes United in Business serves small businesses owned by service-disabled U.S.

Veterans with a minimum 20% Disability rating, regardless of race, sex or ethnicity, in accordance with emergency rules issued by the State Comptroller of Public Accounts (CPA), effective December 2, 2025.

1.3 CONTRACT TERM

The initial Contract term shall commence on August 1, 2026, or upon the date of last signature executing the contract, whichever comes first, and shall terminate on October 31, 2026, unless terminated earlier or extended in accordance with the terms of this Contract.

1.3.1 Timing of NTP Issuance. The Texas Historical Commission (THC) shall issue the formal, written Notice to Proceed (NTP) or official Purchase Order within ten (10) business days after the contract is fully signed, provided the Contractor has submitted and the Agency has approved all mandatory payment bonds, worker's compensation certificates, and commercial liability insurance policies.

mailto:christi.duve@thc.texas.gov mailto:dan.valenzuela@thc.texas.gov

THC IFB No. 808-26-261998 Page 7 of 47

1.3.2 On-Site Construction Window. The Contractor must achieve final completion, handover, and staff training for the water storage tank within sixty (60) calendar days from the exact issuance date stamped on the official Notice to Proceed (NTP) or Purchase Order.

1.3.3 Contract Extensions. This Contract may be extended by the parties prior to the October 31, 2026 expiration date only through a formal written agreement or a signed Change Order / Contract Amendment for up to an additional one hundred eighty (180) calendar days.

1.3.4 Funding Contingency. This Contract is strictly contingent upon the continued availability of state financial appropriations. If funds become unavailable at any time through a lack of legislative appropriations, budget reductions, or amendment of the Appropriations Act, the provisions of the Termination Article in the THC General Terms and Conditions shall apply immediately without penalty to the Agency.

1.4 STATEMENT OF WORK

1.4.1 Service Requirements. THC seeks a contractor to furnish all labor, materials, equipment, and services necessary to install a new water storage tank, structural slab, and below-grade plumbing. Work shall include all associated site preparation. The work must be completed in accordance with the manufacturer's specifications and the Texas State Fire Marshal's Office code requirements located at the San Felipe de Austin State Historic

Site. Awarded vendor must meet IFB criteria listed in Section II, 2.6 Bid Requirements and 2.12 Past

Performance. Services shall include, but are not limited to, the requirements contained in this IFB. Services set forth using the words “must” or “shall” are mandatory and must be provided as specified with no alteration, modification, or exception. Services set forth using the words “may” or “can” allow Bidders to offer alternatives to the manner the goods/services are provided.

1.4.2 Specifications.

Code Requirements

A. National Fire Protection Agency codes

1. NFPA 22, Standard for Water Tanks for Private Fire Protection, 2018 Ed.

2. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water Based Fire

Protection Systems, 2020 Ed.

3. NFPA 1142, Standard of Water Supplies for Suburban and Rural Fire Fighting, 2017

Ed.

B. Other codes

1. International Building Code, current ed.

2. AWWA D103, Design, fabrication, and construction of bolted steel water tanks.

3. ACI 318, Design, fabrication, and construction of structural concrete.

1.4.3 Scope of Services

1. Pre-Installation.

2. Attend mandatory pre-bid site visit.

3. Prepare site to receive work, including but not limited to grading and brush removal.

1.4.4 Equipment Requirements

Concrete Slab, 29'x29'

1. 6" thick with 24" wide perimeter footing at 12" min. below grade

2. 28-day compressive strength of 4,000 psi

THC IFB No. 808-26-261998 Page 8 of 47

3. #4 reinforcing steel bars at 12" o.c. each way. "L" lap bars at corners.

4. A soils compaction report for the site is available upon request.

Water Storage Tank, 25,000 gallons, Zincalume Silver

1. Include tank body with roof system, liner, access hatch, hold down kit, overflow, ventilator and sacrificial anodes.

2. 2" inlet and valve kit.

3. 6" ANSI anti-vortex outlet and valve kit.

4. Aluminum Fire Department Connection (FDC) Signage.

5. 20-year warranty.

1Below-grade Plumbing

1. 100' trench, line bottom of trench with ¾" stone bed.

2. Min. trench depth to be below local frost line.

3. 6" PVC pipe.

4. 6" Riser with FDC hardware.

1.4.5 Schedule. Work must be coordinated to minimize disruption to site operations

1.4.6 Installation.

1. Coordinate final slab size with tank dimensions.

2. Replace debris, loose topsoil and organic material with compacted structural fill base.

3. The perimeter of the slab is to be wood-formed, not cast against soils.

4. Install a concrete slab evenly and level.

5. Install tank and all equipment per the manufacturer's specification.

6. Repair/clean the surrounding area of evidence of construction, e.g., vehicle tire tracks/ruts and construction debris.

1.4.7 Documentation and Closeout Materials.

1. Provide warranty documentation for equipment and labor.

2. Deliver maintenance instructions and training to site staff.

1.4.8 Warranty. Upon final acceptance of the Work by THC, the Contractor shall provide THC with the maximum available warranty for all installed and delivered materials and a one-year warranty for the Work.

1.4.9 Deliveries. Make deliveries during regular working hours unless you get prior approval from the THC San

Felipe de Austin State Historic Site. The site is open to the public Tuesday through Sunday, from 9 AM to 5

PM, and is closed on Sundays and Mondays. If you expect a delay, the Awarded Bidder must send written notice to THC. The Awarded Bidder must keep THC updated on the order status at all times. No substitutions are allowed without written approval from THC. Enter the estimated delivery time (in calendar days) to San

Felipe de Austin State Historic Site. Delivery and completion times may affect the determination of the best value for the purchase award.

1.4.10 Reporting and Deliverables. Services are estimated to take place between August 1, 2026, and October

31, 2026. Any face-to-face meetings regarding the project deemed necessary by Awarded Bidder(s) and THC will take place at THC PCS office, 311 E 14th St, Austin, TX, 78701.

THC IFB No. 808-26-261998 Page 9 of 47

1.4.11 Subcontractors (if applicable). Subcontractors providing services under the Contract shall meet the same requirements and experience level as required of Bidder. No subcontract under the Contract shall relieve

Bidder of responsibility for ensuring the requested services are provided. Bidders planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors and the Bid shall include a letter from each proposed subcontractor agreeing to work on the team.

1.4.12 Performance Tracking. THC will monitor the Contract performance issued under this IFB. All deliverables shall be submitted in accordance with the Contract requirements. All services delivered and goods provided under the Contract must be performed at an acceptable quality level and in a manner consistent with industry standard, custom, and practice as acceptable to THC and in a manner consistent with applicable professional guidelines.

1.4.13 Inspection and Acceptance Criteria. The Agency will have ten (10) business days following receipt of each deliverable to review and test it against the agreed-upon specifications. The Agency will notify the

Contractor in writing of acceptance or rejection. If a deliverable is rejected, the Agency will provide a detailed list of deficiencies. The Contractor shall have five (5) business days from receipt of a rejection notice to correct the deficiencies and resubmit the deliverable for approval at no additional cost to the Agency.

1.4.14 Vendor Responsibilities. Vendor responsibilities include but are not limited to providing compliant deliverables by this IFB’s due date, furnishing the stipulated services using qualified personnel, installing the required equipment, and performing the required tasks at the location specified in this IFB.

1.4.15 Vendor Constraints. Vendor constraints include but are not limited to restricted availability of agency resources to Mon.-Fri. 8 AM to 5 PM CST access only and adherence to THC security policies regarding state historic sites regulations and electronic communications, specifically email encryption protocols.

1.4.16 Agency Responsibilities. THC agency responsibilities include but are not limited to permitting reasonable access to agency personnel, granting suitable access to agency facilities (including storage space for vendor materials and supplies), equipment, and computer systems, if applicable.

THC IFB No. 808-26-261998 Page 10 of 47

1.5 MILESTONE DELIVERABLES AND INSPECTION CRITERIA

To receive a milestone payout percentage, the Contractor must submit all required tangible deliverables and successfully pass the designated Agency inspections.

1.5.1 Review Timeline and Cure Period. The Agency shall have ten (10) business days from the date of deliverable submission or inspection request to review, test, and provide written Acceptance or Rejection. If the Agency rejects a deliverable or inspection milestone, the Contractor shall have five (5) business days from receipt of the written deficiency list to correct the issues and resubmit for approval at no additional cost to the Agency.

1.5.2 Financial Remedies for Uncured Defects. If the Contractor fails to successfully correct and resubmit the rejected work or deliverables within the five (5) business day cure window, the Agency will assess a liquidated damage penalty of $250.00 per calendar day for every day the milestone remains unaccepted.

This penalty will be directly deducted from the final milestone payout percentage.

1.5.3 Final Approval Authority. No milestone payment will be released without THC written authorizations.

The Agency Site Manager and Agency Project Manager hold sole authority regarding the historical accuracy and technical quality of the work at San Felipe de Austin State Historic Site, while the Agency

Procurement Contracting Services Division and Agency Financing Accounting Services Division hold final contractual authority to officially accept deliverables and authorize payment processing.

1.5.4 Unforeseen Historic Conditions Protocol. If the Contractor uncovers severe hidden structural anomalies, undocumented subsurface utility obstructions, or potential archaeological artifacts/historic resources during excavation or site preparation at San Felipe de Austin, the Contractor must stop work immediately in that specific area. The Contractor must submit written notice with high-resolution photographic evidence to the Agency Site Manager and Agency Project Manager within twenty-four (24) hours. The Agency will review the condition to determine if a formal Change Order/Amendment, archeological evaluation, or Texas Historical Commission (THC) structural consultation is required before water storage tank installation work in that affected zone can resume.

1.5.5 Excusable/Unexcusable Delays.

1.5.5.1 Excusable Delays: Delays completely beyond the Contractor's control (e.g., industry-wide material shortages, extreme weather events) qualify for a timeline extension. The Contractor must submit a written request to the Agency Site and Project Managers within forty-eight (48) hours of the delay occurrence to initiate a formal Change Order or Contract Amendment. The Agency Project Manager must notify the Agency Contract Manager to proceed with a formal modification to legally adjust the contract completion date.

1.5.5.2 Unexcusable Delays: Delays caused by Contractor oversight, poor planning, equipment breakdowns, or subcontractor errors do not qualify for time extensions. The Contractor must provide immediate written notice to the Agency Site Manager and Agency Project Manager, and the

Agency reserves the sole right to determine appropriate contractual and financial remedies, including default termination.

1.5.6 Milestone Deliverables. To receive a milestone payout, the Contractor must handle all code compliance and hand over the required visual proof to the on-site Architect. Invoices must match the line items on the Exhibit II Price Schedule Sheet exactly.

Milestone 1: Site Prep and Excavation (10% Payout) A. Required Deliverables for Submission:

a. Digging Approvals: Active Texas 811 utility clearance ticket proving the area is safe to excavate.

THC IFB No. 808-26-261998 Page 11 of 47

b. Excavation Photos: Clear digital photographs showing the dug, leveled hole matching the dimensions stated in the IFB Scope of Work.

c. Agency Visual Sign-Off: A signed inspection note from the THC Site Manager or Project Manager confirming the excavation looks complete and ready for the contractor to begin their plumbing and slab work.

B. Matching Price Sheet Row: Item 2: Labor Fee (1 LOT)

Milestone 2: Material Delivery and Tank Inspection (35% Payout)

a. Tank Specs: Factory delivery papers and spec sheets proving the water tank matches the size and model ordered.

b. Delivery Photos: Photos of the tank on-site showing all sides are free of dents, cracks, or shipping damage.

B. Matching Price Sheet Row: Item 1: Water Storage Tank Materials Cost (1 EACH)

Milestone 3: Foundation Pour and Subsurface Plumbing (25% Payout)

a. Layout Log & Details: A basic written inventory and sketch map showing underground pipe paths, trench depths, and slab dimensions.

b. Pre-Pour Photos: Photos of the open trenches, plumbing lines, and steel rebar grids taken before any concrete is poured or buried.

B. Matching Price Sheet Rows: Item 3: Below-ground Plumbing Materials Cost (1 LOT) and Item 5: Concrete Slab Materials Cost (1 LOT)

Milestone 4: Tank Mounting and Anchoring (20% Payout)

a. Compliance Note: A signed statement from the Contractor certifying the tank is mounted and anchored strictly to code and manufacturer specs.

b. Anchoring Photos: Photos of the tank on the slab with close-ups of all secured base plates, anchor bolts, and brackets.

B. Matching Price Sheet Row: Item 4: Labor Fee (1 LOT)

Milestone 5: Final Testing and Project Handover (10% Payout)

a. TCEQ Chapter 290 Testing Logs: Copies of the water pressure test logs proving the line holds water, along with a certified laboratory bacteriology report proving the tank chlorination and flush met 30 TAC § 290.46 public safety guidelines.

b. Warranties: Signed manufacturer tank warranty certificates and a written contractor workmanship warranty (minimum 1 year).

c. Staff Training Log: A signed attendance sheet confirming the contractor successfully trained the on-site THC staff on operating valves, draining the system, and winterizing the tank.

d. Closeout Pack: Manufacturer user manuals, a final "as-built" utility sketch, and photos of the cleaned-up historic grounds.

B. Matching Price Sheet Row: Item 6: Installation Fee (1 LOT) https://www.law.cornell.edu/regulations/texas/30-Tex-Admin-Code-SS-290-46

THC IFB No. 808-26-261998 Page 12 of 47

1.6 CONTRACTOR BACKGROUND CHECKS AND PERSONAL QUALIFICATIONS

The Contractor shall ensure all personnel assigned to the San Felipe de Austin State Historic Site meet strict safety and professional standards. All screenings, checks, and verifications required under this section must be provided at no expense to the Texas Historical Commission (THC).

1.6.1 Criminal Background Checks: The Contractor must conduct comprehensive criminal background checks through a certified agency or the Texas Department of Public Safety (DPS) prior to site access. Personnel with convictions involving theft, violence, property destruction, or sexual offenses are strictly prohibited from the property.

1.6.2 Qualification and Lead Certifications: The Contractor must verify that all personnel are fully qualified for historic preservation work. All workers performing paint removal must hold active EPA Lead-Safe

Certified Renovator (RRP) certifications, with copies provided to the THC Procurement Officer before work begins.

1.6.3 Driving History Verifications: To protect fragile historic grounds and public walkways, the Contractor must verify valid driver’s licenses and Motor Vehicle Records (MVR) for all equipment operators. A history of reckless driving or DUI within the past five (5) years disqualifies an individual from driving on THC property.

1.6.4 Compliance Roster Submittal: A complete compliance roster certifying successful completion of all background, qualification, and driving checks must be approved by the THC before Milestone 1 begins.

Any mid-project personnel changes require 48-hour advanced notice and matching verification submittals.

1.7 VetHUB SUBCONTRACTING PLAN

THC shall make a good faith effort to utilize Veteran Heroes United in Business (VetHUB) in contracts for construction services, including professional and consulting services, as well as goods and services contracts.

In accordance with Tex. Admin Code Chapter 34 Section 20.285.2(b)(1), THC has identified a low probability of subcontracting opportunities for this solicitation with an expected contract value lower than $100,000.

As such, this solicitation’s response has been identified as one that does not require a VetHUB Subcontracting Plan (SP).

If the Respondent plans to use VetHUB subcontractors during its contract, Respondent must obtain, complete, and submit a VetHUB SP form. The current VetHUB SP forms can be found on the Comptroller of Public Accounts (CPA) website at VETHUB Forms. The VetHUB SP can be submitted in one of two ways:

self-performing or good faith effort. For self-performing vendors, the VetHUB SP form can be completed on one page. Prime contractors that will subcontract any work must notify two certified Texas vendors (at least 51% owned, managed, and operated by persons meeting qualified requirements as a service-disabled-veteran (SDV) with at least a 20% federal military-certified service disability) of each subcontracting opportunity and allow seven (7) business days for potential subcontractors to respond. For further information, please contact THC VetHUB Coordinator Dr. Carol Egele by email at responses@thc.texas.gov.

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

THC IFB No. 808-26-261998 Page 13 of 47

1.8 COMPENSATION

1.8.1 Basis of Payment. The basis of payment and reimbursement of costs is set forth in Exhibit II, Price

Schedule. THC acceptance of deliverables specified in the Contract is a condition of payment.

1.8.2 Invoices. The awarded Bidder shall request payment by submitting the original of an itemized invoice in a form acceptable to THC. The invoice shall be supported by documentation required for the basis of payment listed in Exhibit II, Price Schedule. The Awarded Bidder may submit an invoice no more frequently than monthly and no later than ninety (90) days after completing deliverables specified in the

Contract. Each invoice must show the contract number, the total amount earned to the date of submission, and the amount due as of the date of the invoice.

1.8.3 Withholding Payments. If payment is withheld, THC shall notify the Awarded Bidder and specify conditions that would allow THC to release the payment. THC reserves the right to withhold payment:

1.8.3.1 If a dispute over the work or costs is not resolved within thirty (30) days

1.8.3.2 If the verification that satisfactory work is pending

1.8.3.3 If the Awarded Bidder becomes a delinquent obligor under Texas Family Code § 231.006

1.8.3.4 If the required work product is not received

1.8.3.5 If the State Comptroller of Public Accounts (CPA) will not issue a warrant to the awarded

Bidder

1.8.4 Subproviders and Suppliers List. The Awarded Bidder must provide THC with a list of all subproviders and suppliers that submitted quotes or bids for subcontracts. This list shall include the names, addresses, and telephone numbers of all subproviders and suppliers.

1.8.5 Debt to the State. If the State CPA is prohibited from issuing a warrant to the awarded Bidder because of a debt owed to the State, the State shall apply all payments due the awarded Bidder to the debt until the debt is paid in full.

1.9 DATA SAFEGUARDS - N/A

1.10 CRIMINAL BACKGROUND INVESTIGATION

THC reserves the right to conduct a criminal background investigation to confirm the Contractor and the Contractor’s employees have not been convicted of a felony criminal offense, or that, if such conviction has occurred, Contractor has fully advised Owner as to the facts and circumstances surrounding the conviction.

1.11 STATUTORY AUTHORITY

THC posts this IFB solicitation pursuant to Texas Government Code § 442.101(a), in conjunction with

Subchapter C, Chapter 2269, Texas Government Code.

• 30 Texas Administrative Code (TAC) Chapter 290, Subchapter D: Enforced by the Texas Commission on

Environmental Quality (TCEQ), these rules govern the mandatory material certifications, structural capacity, connections, and system disinfection protocols for public drinking water storage and distribution infrastructure.

THC IFB No. 808-26-261998 Page 14 of 47

SECTION II

BID INFORMATION

2.1 SCHEDULE OF EVENTS

The solicitation process for this IFB will proceed according to the following schedule:

EVENT DATE

IFB Posting Date June 9, 2026

Mandatory Site Visit June 16th through June 19th

Deadline for Submission of Questions June 19, 2026

Official Response to Questions Posted on the ESBD June 23, 2026

Deadline for Submission of Bids/IFB* July 9, 2026, 2:00 PM CT

IFB Evaluations July 10, 2026

Interviews with Top Candidates (if necessary) July 13, 2026

Expected Notice of Intent to Award July 15, 2026

Expected Contract Start Date August 1, 2026

*NOTE: Late or incomplete responses will not be considered.

2.2 REVISIONS TO SCHEDULE

THC reserves the right to change the dates in the above schedule upon written notification to prospective Bidders through a posting on the Electronic State Business Daily (ESBD) as an addendum. It is the responsibility of interested parties to periodically check the ESBD (https://www.txsmartbuy.gov/esbd) for updates to this IFB prior to submitting a Bid. Bidder’s failure to periodically check the ESBD will in no way release the Bidder from the requirements of “addenda or additional information” or in any resulting additional costs to meet the requirements after the Award(s).

2.3 ADDENDA

THC reserves the right to issue addenda at any time prior to the bid due date. All addenda will be posted on the ESBD. It is the responsibility of interested parties to periodically check ESBD for updates to the procurement prior to submitting a Bid. Bidder’s failure to periodically check the ESBD will in no way release the Awarded Bidder from complying with the information contained therein. All addenda shall be acknowledged as received on the Bidder’s Price Schedule Sheet.

2.4 PRE-BID CONFERENCES AND SITE VISITS

Pre-bid activities may include conferences or site visits.

2.4.1 Pre-Bid Conference. This IFB does not require pre-bid conference attendance.

2.4.2 Pre-Bid Site Visit/Inspection. This IFB does require a pre-bid site visit/inspection.

Bidders must schedule their own site visits from June 16, 2026, to June 19, 2026. The San Felipe de Austin

State Historic Site is located at San Felipe de Austin, 220 2ND Street, San Felipe, Texas 77473.

Site contact: 979-885-2181 or jordan.anderson@thc.texas.gov or Stephen.kelly@thc.texas.gov

Site Hours: Tuesday to Sunday, 9 AM – 5 PM. Respondents must schedule their visits within the specified timeframe and submit questions by the noted deadline. After the site visit, the Site Representative and Bidder must sign to establish the date of the visit. Exhibit X, Site Visit Form, must be included in the Bid. The Bid will be rejected if a signed Site Visit Form is not included.

mailto:jordan.anderson@thc.texas.gov mailto:Stephen.kelly@thc.texas.gov

THC IFB No. 808-26-261998 Page 15 of 47

2.5 BONDING REQUIREMENTS

If the total contract price exceeds $25,000, the Contractor is required to furnish a Payment Bond (Exhibit XII). If the total contract price exceeds $100,000, the Contractor is required to furnish both a Payment Bond and a Performance Bond (Exhibits XII and XIII). For both instances, these bonds are due within ten (10) days of Contractor’s receipt of a fully executed Contract on competitive bids and before work commences.

2.6 BID BOND

Bids exceeding $25,000 must be accompanied by a bid guarantee or security in the form of an original bid bond, certified check, or cashier’s check payable to the order of the Texas Historical Commission for not less than five percent (5%) of the total amount of the Bid (including total of all alternate bid items). Therefore, to ensure adequate bid security, Bidders should calculate bid security based on the highest possible monetary award.

Personal checks, company checks, and cash are not acceptable as bid security. If bid security is required, bids will be rejected if bid security is not furnished in the form specified and by the time set for receipt of Bids.

THC may retain bid security for the three (3) highest ranked firms until the Contractor executes the Contract, and if required, furnishes bonds and certificates of insurance. All other bid security deposits will be returned within thirty (30) days. Bid security for the Contractor will be returned following execution of the Contract and submission of satisfactory bonds and insurance. If the Contractor fails to return the signed Contract, bonds and certificate of insurance within the time specified, the bid security may be forfeited as liquidated damages. THC may then proceed to the next lowest responsive/ responsible Bidder. The undersigned further agrees that this bid security is the appropriate measure of liquidated damages which THC will sustain by the failure of the undersigned to execute and deliver said Contract and required documents.

2.7 INQUIRIES

Should any Bidder find discrepancies within the IFB document, or should a Bidder be in doubt as to their exact meaning, notify the THC at once at THC Contact Information below. All inquiries shall be submitted in writing by the date listed in Section 2.1 Schedule of Events. Verbal inquiries and responses will not be valid or binding.

2.7.1 THC Contact Information. Please direct all inquiries and questions to responses@thc.texas.gov.

2.7.2 Respondent Inquiries. All inquiries will result in written responses as an addendum posted on the ESBD, available at: https://www.txsmartbuy.gov/esbd.

2.7.3 Restriction. Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of THC will not answer questions or otherwise discuss the contents of the IFB with any potential Bidder or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

2.7.4 Bidder Exceptions. If a Bidder takes any exceptions to any provisions of this IFB, the exceptions must be specifically and clearly identified in Bidder’s IFB Response. Bidders cannot take a ‘blanket exception’ to this entire IFB. If any Bidder takes a blanket exception to this IFB or does not propose alternative language, the

Bidder’s response may be disqualified from further consideration. Any exception may result in the Bidder not being awarded the Contract.

2.8 BID REQUIREMENTS

2.8.1 Costs. THC will not reimburse the Bidder for any cost related to its Bid. The Bidder is responsible for all expenses related to the preparation and submission of its Bid.

2.8.2 Insurance. Selected Contractor shall be fully insured. See General Terms and Conditions, Section 4.

THC IFB No. 808-26-261998 Page 16 of 47

2.9 REQUIRED BID CONTENT AND FORMAT

This section lists the items required in a Bid submitted in response to this IFB. THC reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State. Number the pages submitted, and include an organized, paginated table of contents corresponding to the submittal’s sections and pages. Late or incomplete Bids will not be accepted. To electronically submit the IFB response, email the entire consolidated Bid PDF including all required documents to responses@thc.texas.gov. Include all the listed requirements including signatures on all required forms. Failure to complete and return each item (as applicable) with the submitted Bid will result in rejection of the Bid. Below lists all items required in a Bid submittal:

1. IFB Signature Page

2. Exhibit I: IFB Checklist

3. Exhibit II: Price Schedule

4. Exhibit III: Execution of Offer

5. Exhibit IV: Conflict of Interest Form/Disclosure Statement

6. Exhibit V: Nondisclosure Agreement

7. Exhibit VI: Certification Regarding Public Nature of the Proposal

8. Exhibit VII: Certification Regarding Lobbying

9. Exhibit VIII: References

10. Exhibit IX: Contractor’s Experience

11. Exhibit X: Site Visit Form; required with submitted bid, per Section 2.4

12. Exhibit XI: VetHUB Subcontracting Plan -N/A

13. Security Bid Bond; required with submitted bid, per Section 2.61

14. Acknowledgment of Addenda (if applicable)

15. Subcontractor Acknowledgment(s)3 (if applicable)

16. Insurance; required per Section 4 of THC’s Terms & Conditions (within seven days of executed contract)

The following Exhibits are required post award within ten (10) days of executed contract date:

1. Exhibit XII: Payment Bond per Section 2.52

2. Exhibit XIII: Performance Bond per Section 2.52

3. Exhibit XIV: Contractor’s Progress Payment Affidavit per Section 2.52

4. Exhibit XV: Contractor’s Final Payment Affidavit per Section 2.52

5. Exhibit XVI: Consent of Surety Company to Final Payment per Section 2.52

1 Bid Bond-Security Bid – See Section 2.6 for details. Required with bid submission if value >$25K. A bid security in the form of an original bid bond, certified check, or cashier’s check payable to the order of the Texas Historical Commission for not less than five percent (5%) of the total Bid amount (including total of all alternate bid items). To ensure adequate bid security, calculate bid security based on the highest possible monetary award. Personal checks, company checks, and cash are not acceptable as bid security. If a bid security is required, bids will be rejected if a bid security is not furnished in the form specified and by the time set for receipt of Bids.

2 Payment and Performance Bonds – See Section 2.5 for details. Exhibit XII required for >$25K value; Exhibits XII and XIII required for >$100K value. These bonds are due post award, not with bid submission.

3 If applicable, include a letter from any subcontractor proposed for the work in which the subcontractor agrees to work on the team. The letter should be on the subcontractor’s letterhead and explicitly acknowledge that the team member (1) agrees to the teaming arrangement, (2) agrees to the specified rate structure, (3) agrees to the terms of the proposed contract, and (4) agrees that the team member has no conflict of interest. Note: The letter must be included in the submission, not mailed under separate cover.

THC IFB No. 808-26-261998 Page 17 of 47

2.10 SUBMISSION AND DELIVERY OF BID RESPONSES

Electronically email Bids in one (1) combined PDF to THC at: responses@thc.texas.gov Subject line: Company Name; IFB 808-26-261998

2.10.1 All Electronic Bid Submissions. All Bids must be received and time-stamped at THC in Austin, TX by the date/time specified in the 2.1 Schedule of Events section. Late submittals will not be accepted.

Electronically submit Bids to responses@thc.texas.gov. Include in the email Subject line the company’s name and the IFB’s reference number 808-26-261998. Responses emailed and received by the Response deadline will be accepted and regarded as received on the date and time recorded by THC.

2.10.2 THC Late/Incomplete Response Rejections. THC reserves the right, at its sole discretion, to reject late or incomplete Bids that do not contain all requested documents or deliverables. Emailed Bids must be received by the submittal deadline (not by when Bidder sent the email). THC will use the received email time and date as the time stamp recorded when the email was received by the THC email system.

2.10.3 Telephoned/Facsimiled Responses. Telephoned and facsimiled responses will not be accepted.

2.10.4 IFB Addenda. Receipt of all addenda to this IFB should be acknowledged by returning a signed copy of each addendum with the submitted Bid.

2.11 BID EVALUATION AND AWARD

2.11.1 Award. THC will award a Contract to a Bidder(s) whose Bid is considered to provide best value to the

State of Texas, as defined by Texas Government Code § 2155.074. THC reserves the right to award contract(s) to one or more Bidders. THC makes its award depending on what best serves the project's needs. After the contract is awarded, THC will post the award notice on the ESBD website within two business days and notify all respondents by email of the award.

2.11.2 Best Value Factors. In determining the best value, THC shall consider the following best value factors:

2.11.2.1 Item price, including total cost of ownership such as warranty terms and installation and lifecycle costs.

2.11.2.2 Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services, such as fitness for use that meets or exceeds customer expectations, and the characteristics of the product or services that bear on their abilities to meet the stated/implied needs.

2.11.2.3 Delivery terms and time frame from receipt of the purchase order (PO).

2.11.2.4 Probable performance indicators under the Contract, including past vendor performance, financial resources, and ability to perform, vendor experience or demonstrated capability and responsibility, references, and the vendor’s ability to provide reliable maintenance agreements and support.

Other relevant factors, such as the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

2.12 TIE BREAKERS

Preferences used in breaking tie responses are in accordance with current statutes: 34 Tex. Admin. Code § 20.306.

THC IFB No. 808-26-261998 Page 18 of 47

2.13 PAST PERFORMANCE

2.13.1 Pass/Fail Criteria. A Bidder’s past performance will be measured based upon pass/fail criteria, in compliance with applicable provisions of Texas Government Code §§ 2155.074, 2155.075, 2156.007, 2157.003, and 2157.125. Bidders may fail this selection criteria for any of the following conditions:

2.13.1.1 An unacceptable score in the Vendor Performance Tracking System (VPTS)

2.13.1.2 Currently under a Corrective Action Plan through the CPA

2.13.1.3 Repeated negative Vendor Performance Reports for the same reason

2.13.1.4 Cancelled POs in the previous twelve (12) months for nonperformance such as late delivery

2.13.2 Contractor Performance. Contractor performance information is located on the CPA website at:

www.txsmartbuy.com/vpts.

2.13.3 Reference Checks. THC may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through VPTS (as authorized by 34 Tex. Admin. Code § 20.115), THC may examine other vendor performance sources including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and nonrenewal of contracts. Any such investigations shall be at THC’s sole discretion, and any negative findings, as determined by THC, may result in a non-award to the Bidder.

2.14 IFB PROTEST PROCEDURES (Pursuant to 13 Tex. Admin. Code §11.13)

The purpose of this section is to provide an internal protest procedure to be used by any actual or prospective Bidder, offeror, proposer, or contractor, who is aggrieved in connection with the solicitation, evaluation, or award of a Contract by THC from a delegated procurement. The following procedures are available for persons or firms not awarded the Contract pursuant to authority delegated to THC by CPA or by Chapters 2155-58, Texas Government Code. These procedures are consistent with the rules of the CPA insofar as such rules are applicable to an internal agency review.

2.14.1 Any actual Bidder or offeror aggrieved in connection with a Contract award may formally protest the Contract award by submitting a protest to the Executive Director (ED) in accordance with the procedures in this section.

2.14.1.1 Any Bid protest must be in writing and received in the care of the ED within five (5) working days after the Bidder is notified that the award of a Contract is forthcoming or otherwise knows, or should have known, of the occurrence of the action which is protested.

2.14.1.2 Formal protests must conform to the requirements of and shall be resolved in accordance with the procedures set forth in this section.

2.14.1.3 In the event of a timely protest, THC shall consider the protest and reply in writing before proceeding with the solicitation or with the award of the Contract unless the ED decides that the award of Contract without delay is necessary to protect substantial interests of the State.

2.14.1.4 If the ED determines that a violation of the rules or statutes has occurred in a case where a

Contract has been awarded, the ED shall inform by email to the protesting party and other interested parties of that determination. The message shall set forth the reasons for the determination and may set forth any appropriate remedial action, which may include canceling or voiding the Contract to the extent allowed by law.

2.14.1.5 A Bid or a Bid protest that is not timely submitted is not eligible for consideration in this section.

http://www.txsmartbuy.com/vpts

THC IFB No. 808-26-261998 Page 19 of 47

2.14.2 A formal protest shall be emailed to the ED’s attention at bidprotest@thc.texas.gov, must be sworn, and contain the following:

2.14.2.1 A specific identification of a statutory or regulatory provision(s) that the action complained of is alleged to have violated.

2.14.2.2 A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified in previous bulleted paragraph of this subsection.

2.14.2.3 A precise statement of the relevant facts.

2.14.2.4 An identification of the issue or issues to be resolved.

2.14.2.5 An argument and authorities in support of the protest.

2.14.2.6 A statement that copies of the protest have been sent to all other identifiable interested parties.

Upon request, THC will furnish to the requestor a list of interested parties, as reflected in THC records.

2.14.3 The ED may request additional information from the party submitting the protest, any other interested party, or commission staff.

2.14.4 If the protest is not resolved by mutual agreement, the ED will issue a written determination of the protest.

2.14.4.1 If the ED determines that no violation of rules or statutes has occurred, the ED shall inform the protesting party by emailed message, which sets forth the reasons for the determination.

2.14.4.2 If the ED determines that a violation of rules or statutes has occurred, the ED shall inform the protesting party by emailed message, which sets forth the reasons for the determination and the appropriate remedial action.

2.14.5 A decision by the ED shall be the final administrative action.

2.14.6 THC will maintain all documentation about the purchasing process to be used in the event of a protest or appeal in accordance with the THC's record retention schedule.

2.15 ORDER OF PRECEDENCE (SOLICITATION PHASE)

In the event of any conflict, ambiguity, or inconsistency between the various components of this Invitation for Bid (IFB) solicitation, the conflict shall be resolved by giving precedence to the documents in the following strict, descending order:

1. IFB Solicitation Document (including any issued Addenda)

2. Special Conditions

3. Supplementary Conditions

4. Uniform General Conditions (UGC)

5. THC General Terms and Conditions mailto:bidprotest@thc.texas.gov

THC IFB No. 808-26-261998 Page 20 of 47

EXHIBIT I

IFB CHECKLIST

Title: Installation Water Tank at San Felipe SHS |Bid Due Date: July 9, 2026, at 2:00 PM CT

Bidder Name and Address:

Contact Name: TIN/EIN/SSN:

Contact Address: Office Phone:

Mobile Phone:

IFB SUBMITTAL (electronically delivered only):

1. Consolidated all the following items listed into one (1) IFB PDF bid and emailed to address identified in IFB: ☐

a. IFB Signature Page ☐

b. Acknowledgment of Addenda (if applicable) ☐

c. Exhibit I: IFB Checklist ☐

d. Exhibit II: Price Schedule ☐

e. Exhibit III: Execution of Offer ☐

f. Exhibit IV: Conflict of Interest/Disclosure Statement ☐

g. Exhibit V: Nondisclosure Agreement ☐

i. Exhibit VI: Certification Regarding Public Nature of the Offer ☐

j. Exhibit VII: Certification Regarding Lobbying ☐

k. Exhibit VIII: References ☐

l. Exhibit IX: Experience and Qualifications ☐

m. Exhibit X: Site Visit Form; required as per Section 2.4 ☐

n. Security Bid Bond; required as per Section 2.6 ☐

o. Proof of Insurance; required as per Section 4 of THC’s Terms & Conditions (required within seven ☐ days of executed contract)

p. Past Performance; Pass/Fail (must score over 90% or pass reference check) ☐

NOTE: THIS FORM MUST BE COMPLETED AND RETURNED WITH THE BID RESPONSE.

FAILURE TO COMPLETE AND RETURN THIS FORM WILL RESULT IN REJECTION OF THE BID.

THC IFB No. 808-26-261998 Page 21 of 47

EXHIBIT II

PRICE SCHEDULE SHEET

IFB 808-26-261998

A. SERVICES CLASSIFICATION AND ESTIMATED PRICES.

NOTE: Failure to submit a breakdown of elements for the price schedule shall cause the Bidder to be disqualified.

Having carefully examined the IFB 808-26-261998 for Installation of Water Tank, including all labor, materials, equipment, and services necessary to install new water storage tank at San Felipe de Austin State Historic Site, the undersigned proposes to furnish all goods for a sum of:

B. COMPANY (VENDOR) CONTACT INFORMATION.

Vendor Name:

Vendor Address:

Print Name:

Signature:

Title:

NOTE: This worksheet is for the Vendor to accurately estimate costs. The total amount of the Bid will not exceed the Total Bid Price documented in this Price Schedule. It is the responsibility of the Applicant (Vendor) to pay for all expenses incurred during the performance of the contract. These expenses will be reimbursed by using funds from the total amount of the Contract according to the payment schedule of the contract.

The Vendor shall indicate pricing with an authorized signature on this IFB form and complete all pricing tables or attachments. If bidding a functional equivalent item, the Vendor must describe an equivalent item’s brand and model number. The Vendor may at its option enclose a separate quote on company letter head, however, all terms and conditions or deviation language on Vendor’s quote shall not apply to the IFB or any awarded purchase order.