ESBD_522296_1781729904109_SOL_ADD_1_26R0018967.pdf
PDF 206 KB Posted
- Attached to
- REGION 6 AIR FILTER REPLACEMENT
- Solicitation number
- 405-26R0016987
- Issued by
- Travis County, Austin City, Texas
About this file
This is an Addendum No. 1 to Solicitation 26R0018967 issued by the Texas Department of Public Safety Procurement and Contract Services for HVAC air filter replacement services across Region 6 facilities. The addendum serves to clarify vendor questions regarding filter specifications, quantities, and facility information. The contract encompasses 13 Department of Public Safety facilities located in the Austin, San Antonio, and Waco districts, including offices in Austin, San Marcos, Kerrville, New Braunfels, San Antonio (multiple locations), Seguin, Victoria, Lampasas, Temple, and Waco. The scope requires procuring, removing, and replacing air filters on a 60-day service schedule for a five-year term beginning September 1, 2026 through August 31, 2031, with a possible six-month extension. Specific filter requirements by facility are detailed in the addendum, including filter sizes, types (primarily 1-inch and 2-inch pleated filters), and MERV ratings. The contract obligates the contractor to conduct facility walkthroughs and equipment surveys after award, coordinate schedules with the DPS Contract Monitor, and notify DPS of any issues identified at sites. All personnel must pass DPS fingerprint-based criminal history background checks within ten calendar days of award.
The addendum clarifies that vendors must utilize the Mandatory Pricing Schedule provided with the solicitation and quote all 14 buildings rather than individual locations. Historical contract values and previous award amounts are not disclosed by DPS. No facility walkthroughs prior to bid submission are permitted; however, the awarded contractor is responsible for determining current filter inventory and equipment specifications. The contractor bears full responsibility for labor, equipment, materials, warehousing, and disposal. All bids must be acknowledged with the addendum receipt prior to the specified deadline, and vendors must submit offers electronically to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room. The solicitation maintains a best value evaluation methodology considering past performance metrics, financial capability documentation including audited financial statements, and vendor performance tracking system scores.
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Text version
ADDENDUM OF SOLICITATION
1. SOLICITATION NO.
405-26R0018967
2. ADDENDUM NO.
3. EFFECTIVE DATE3
Upon Posting
4. ISSUED BY
Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752
5. NAME AND ADDRESS OF OFFEROR
6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.
Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.
If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.
7. DESCRIPTION OF ADDENDUM:
A. The purpose of this addendum is to answer vendor questions per Section D.11 ANTICIPATED
SCHEDULE OF EVENTS. (see page 2)
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
8a. NAME AND TITLE OF SIGNER (Type or Print)
8b. OFFEROR
(Signature of Person Authorized to Sign) Date Signed
1. Current filter sizes and quantities for each facility. See page 3.
2. Required MERV rating by location. Refer to the SOW exhibit Section 6.0 Filter Requirements.
3. Historical annual filter usage, if available. See page 3.
4. Any existing filter inventory or equipment schedule used by the incumbent contractor. No
5. Annual filter quantities by location. See page 3
6. Existing filter inventory lists and filter sizes. See page 3.
7. Number of HVAC units or rooftop units at each facility. See page 3
8. Identification of any locations requiring MERV-13 or HEPA filters. None
9. Historical annual contract value or previous award amount. DPS does not disclose this information.
10. Current contract number (if applicable) N/A
11. Additionally, Attachment A includes an "Annual Quantities" column that appears blank. Please advise whether a historical filter inventory or annual usage report is available to bidders. See page 3.
12. Do you have to quote all 14 Buildings, or as an example, can we quote just San Antonio buildings?
No, use the pricing schedule provided with the solicitation.
13. Do we need to survey each building to determine our own filter list or will you supply an equipment and filter list per building? See page 3, the awarded contractor is responsible for notifying DPS of any issues with the sites.
14. If we have to supply our own equipment and filter list, how would this be accomplished? See page 3.
15. Will you provide a schedule or do we contact the local building engineer to schedule a time? Yes, schedules will be made with the Contract Monitor once the contract is awarded.
16. Can you supply a filter "last contract information" list for us to use as a starting point? See page 3.
17. If it works on your end, we'd like to set up a walkthrough of the facilities so we can confirm unit makes/models, filter sizes, quantities, and MERV ratings. No
18. If you already have an equipment list or filter schedule for the sites, send it over and we'll build our numbers off that. See page 3.
19. I don't see any quantities for the filters on the pricing schedule. See page 3.
20. Should I just put the current total cost for each location in the schedule? Utilize the Mandatory Pricing Schedule.
REGION 6 HVAC FILTER LIST
# FACILITY NAME &
ADDRESS
# OF
SYSTEMS
(EQUIPMENT)
ROOF
TOP
UNITS
# OF
FILTERS
NEEDED
SIZE TYPE
AUSTIN AREA
1 AUSTIN DISTRICT OFFICE
9000 N IH-35
AUSTIN TX 78753
12 11 12 20x25x2 Pleat 8 16x25x2 Pleat 4 20x35x2 Pleat 16 16x20x2 Pleat 1 20x20x1 Pleat 1 Wash Out Split System
Subtotal 42
2 AUSTIN NORTHWEST AREA
OFFICE
13730 RESEARCH BLVD.
AUSTIN, TX 78750
14 1 1 16x20x1 Pleat 1 20x24x1 Pleat 1 20x20x1 Pleat 1 16x20x1 Pleat 1 20x22x1 Pleat 6 18x20x2 Pleat 1 20x20x1 Pleat 1 16x20x1 Pleat 1 16x20x1 Pleat 1 16x20x2 Pleat 1 16x20x1 Pleat 1 16x20x1 Pleat 1 20x22x1 Pleat 1 Wash Out Split System
Subtotal 19
3 SAN MARCOS AREA OFFICE
1400 IH-35
SAN MARCOS, TX 78666
6 0 1 16x20x1 Pleat 1 20x20x1 Pleat 2 20x25x1 Pleat 1 22x24x1 Pleat 1 14x20x1 Pleat 1 16x30x1 Pleat
Subtotal 7
SAN ANTONIO AREA
4 KERRVILLE AREA OFFICE
311 SIDNEY BAKER ST.
KERRVILLE, TX 78028
4 4 4 20x25x1 Pleat
5 NEW BRAUNFELS THP OFFICE
3003 IH-35 SOUTH
NEW BRAUNFELS, TX 76550
2 2 2 18x24x2 Pleat 4 20x25x2 Pleat
Subtotal 6
6 SAN ANTONIO-BABCOCK
1258 BABCOCK RD.
SAN ANTONIO, TX 78201
2 2 2 15x20x2 Pleat 1 14x25x2 Pleat 4 20x20x2 Pleat 4 16x16x2 Pleat
Subtotal 11
7 SAN ANTONIO-GENERAL
MCMULLEN
1803 S GENERAL MCMULLEN
SAN ANTONIO, TX 78226
4 4 8 16x25x2 Pleat
8 SAN ANTONIO REGIONAL
OFFICE
9 7 1 20x20x1 Pleat 1 14x28x1 Pleat 2 28.5x29.5x2 Pleat
6502 S NEW BRAUNFELS AVE.
SAN ANTONIO, TX 78223
2 16x16x2 Pleat 19 16x25x2 Pleat 25 16x20x2 Pleat 2 20x20x2 Pleat 11 20x25x2 Pleat
Subtotal 63
9 SEGUIN AREA OFFICE
1440 EAST KINGSBURY
SEGUIN, TX 78155
3 2 1 12x12x1 Pleat 1 18x24x1 Pleat 2 20x20x1 Pleat
Subtotal 4
10 VICTORIA SUB - DISTRICT
OFFICE BUILDING A & B
8802 N NAVARRO
VICTORIA, TX 76502
3 0 3 16x24x2 Pleat 2 18X24X2 Merv 8 8 20x20x2 Pleat
Subtotal 13
WACO DISTRICT
11 LAMPASAS AREA OFFICE
1690 N HWY 281
LAMPASA, TX 76550
2 0 1 20x25x1 Pleat 2 20x20x1 Pleat 1 12x12x1 Pleat
Subtotal 4
12 TEMPLE DRIVER LICENSE
OFFICE
6612 S GENERAL BRUCE DR.
TEMPLE, TX 76502
4 4 16 20x20x2 Pleat
13 WACO DISTRICT OFFICE
1617 E CREST DR.
WACO, TX 76705
19 0 6 20x20x1 Pleat 1 20x23x1 Pleat 12 16x25x2 Pleat 4 16x25x1 Pleat 1 21x21x1 Pleat 2 20x25x1 Pleat 1 20x25x2 Pleat 24 20x20x2 Pleat 6 12x20x2 Pleat 1 Wash Out Split System
Subtotal 58
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