ESBD_522079_1781288731781_HHS0017174 Solicitation Addendum Acknowledgement 2.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017174
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services division, for IFB HHS0017174 regarding dry ice delivery services for the Department of State Health Services Public Health Laboratory Division. The solicitation calls for twice-weekly dry ice deliveries of 150 pounds on Mondays and 50 pounds on Fridays, delivered in 10-pound slice increments to a single facility location at 1100 W 49th Street, Lab Dock L-114, Austin, Texas 78756. The solicitation originally had a due date of July 3, 2026, which was extended to July 7, 2026, at 10:30 a.m. Central Standard Time through this addendum issued June 12, 2026. The questions deadline was June 9, 2026, at 5:00 p.m., with inquiries directed to courtney.meads@hhs.texas.gov or 512-406-2478. The contract term runs from September 1, 2026, through August 31, 2027, with up to four one-year renewal options available through August 31, 2031. The addendum addresses ten bidder inquiries clarifying delivery specifications, container requirements, and facility logistics, including confirmation that deliveries will be made only to the single specified facility and that the annual volume estimate is approximately 10,400 pounds, which matches historical usage.
The addendum confirms that the historical annual expenditure of $300,000 referenced in the solicitation relates solely to dry ice deliveries and that pricing submissions must be firm and fixed. Dry ice must be delivered in slice form only and does not require pallet delivery, though vendors must utilize compliant dry ice containers and load goods into agency-provided containers without leaving them unattended. The facility will provide holiday schedules to allow vendors to adjust delivery to the previous or following business day as needed, and no emergency or after-hours deliveries have been historically required. Bidders are required to acknowledge receipt of this addendum by signing and returning it with their solicitation response, or if previously submitted, by emailing the signed acknowledgement to pcsbids@hhs.texas.gov prior to the solicitation due date and time to avoid disqualification.
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png Effective 07/15/2016 Review/Revision Date 03/03/2026 Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756 Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time PCS Contact Information Description of Addendum THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
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| TextField28: courtney.meads@hhs.texas.gov |
| DueDate: 2026-07-07 |
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| Hour: 10 |
| AddendumNo: |
| AddendumDate: 2026-06-12 |
| TextField30: 512-406-2478 |
| TextField32: Questions and Answers |
1.Just confirming this bid is still ongoing and is due on July 9, 2026.
Answer: Bid due date is July 7,2026 @10:30 am
2.Are all questions to be sent to your email address by June 9 , 2026 ?
Answer: Yes, all question should have been sent to courtney.meads@hhs.texas.gov by 6-9-26 @5:00pm
3.Where exactly are the individual delivery location addresses?
Answer:1100 W 49th Street. Lab Dock L-114 Austin, TX 78756
4.What type of container is the dry ice to be delivered in ?
Answer: Vendor must utilize accurate storage to prevent damage to goods and must be stored in an compliant dry ice container(s) as agency has a dry ice container to hold goods delivered.
5. Must the dry ice be in slab form only?
Answer: No, slices only
6. Must the product be delivered on pallets only?
Answer: No
7.Delivery Locations Please identify the delivery location(s), including city and ZIP code, and confirm whether deliveries will be made to a single facility or multiple locations during the contract term.
Answer: Single facility @ 1100 W 49th Street, Lab Dock L-114 Austin, TX 78756
8. Estimated Contract Volume Based on the stated delivery schedule of 150 pounds on Mondays and 50 pounds on Fridays, the estimated annual quantity appears to be approximately 10,400 pounds. Please confirm whether this represents the anticipated annual volume and, if available, provide historical annual usage quantities for the past three years.
Answer: The amount allotted is the projected annual volume. Usage has met the same annual volume every year.
9.Historical Expenditure The solicitation references a historical annual expenditure of approximately $300,000. Please confirm whether this amount relates solely to the dry ice deliveries described in this solicitation and whether it includes any additional products, services, locations, or delivery requirements not specifically identified in the IFB.
Answer:
10. Delivery Requirements Please advise whether any emergency, expedited, after-hours, weekend, holiday, or special deliveries may be required during the contract term and, if so, provide any available historical frequency information.
Answer: Agency will provide holiday schedule so that the vendor must alter the delivery of goods on the previous or following business day. Emergencies have not occurred in the past, alternative delivery days have been completed without any issue.
11. Delivery and Facility Logistics Please confirm the delivery point within the facility (e.g., loading dock, warehouse receiving area, laboratory receiving area), any applicable access or security requirements for delivery personnel, and whether DSHS/HHSC will provide all reusable containers associated with the dry ice deliveries.
Answer: Laboratory Loading Dock (L-114), agency will provide dry ice container for the delivery of goods. Vendor must load goods into dry ice container and goods must not be left unattended.
| Associate Commissioner, PCS: |
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