ESBD_520881_1793894208131_Subcontracting Plan Instructions.pdf

Subcontracting Plan Requirements

TFC Office of Business Opportunities 6/2026

TEXAS FACILITIES COMMISSION

Build. Maintain. Support.

SELF PERFORMING – Respondent able to fulfill the entire scope of contract with their own employees, supplies, materials, and equipment

GOOD FAITH EFFORT SOLICITATION- solicitation of a minimum of two VetHUBs for each subcontracting opportunity determined; allowing a minimum of 7 business days for a VetHUB response before submitting a Subcontracting Plan.

Supporting documentation must be presented to be deemed as compliant

In accordance with Texas Government Code Chapter 2161, Subchapter F; 34 Texas Administrative Code Section 20.285

Methods of Compliance

Section 1 - Respondent Information

Essential Respondent Details Include legal company name, Texas Vendor ID, and primary contact details for clear identification.

Certification Status Respondents must indicate if certified VetHUB with the State of Texas within the respondent information.

Solicitation and Due Dates Accurately provide solicitation or requisition number and bid due date to ensure timely processing.

Self-Performing

Section 2 - Declaration of Compliance Method

Self-Performance Declaration – respondent must declare all work will be completed using their own employees, materials, supplies, and equipment

Section 3 - Affirmation of Self-performing Respondent

Self-Performance Declaration – provide justification statements in the applicable comment box to validate self-performance;

Complete required signature, title, print name, and date fields

-Recommended statements should detail - number of years in business, number of employees, business expertise or awards, and/or experience on TFC projects

An incomplete Subcontracting Plan will be grounds for a “fail” response from the TFC Office of Business Opportunities

Section 1 - Respondent Information

Essential Respondent Details Include legal company name, Texas Vendor ID, and primary contact details for clear identification.

Certification Status Respondents must indicate if certified VetHUB with the State of Texas within the respondent information.

Solicitation and Due Dates Accurately provide solicitation or requisition number and bid due date to ensure timely processing.

Good Faith Effort Solicitation

Section 2 - Declaration of Compliance Method

Subcontracting Declaration – respondent must identify ALL work (to include NIGP Codes) needed complete the services and/or project

If a scope is determined and solicited a vendor selection must be made. “TBD” – to be determined vendor selection is not acceptable

Section 4 - Subcontracting Opportunities

Respondents must list all subcontracting opportunities determined with detailed descriptions of goods and/or services

Including NIGP Codes and Estimates Respondents include NIGP codes and estimate percentage of contract value for certified VetHUB and other subcontractors

Only NIGP codes are acceptable

Please include additional page 3s for scopes beyond 25, additional forms found on CPA VetHUB program – forms webpage

Section 5 - Subcontracting Opportunities

Section 5.1 -document efforts of solicitation notification sent to certified VetHUB subcontractors for each opportunity

Section 5.2 – documents if a current Mentor Protégé agreement can be substituted for GFE compliance for the applicable subcontracting opportunity

Section 5.3 – documents the two VetHUBs solicited for the applicable subcontracting opportunity – VID #, date notice was sent, and VetHUB response must be documented

Multiple copies of Section 5 will be needed to capture each subcontracting opportunity, solicitation requirement, and subcontractor selection etc.- additional forms found on CPA VetHUB program – forms webpage

Section 5 - Subcontracting Opportunities

Section 5.3 – Required Supporting documentation MUST be attached with Subcontracting Plan. It MUST include emails with date stamp and time stamp, the Subcontracting Opportunity Notification forms and/or emails sent to VetHUBs based on instructions in Section 5.3 of the Subcontracting Plan

See Subcontracting Notification Template to support communication to solicited VetHUBs

Section 5 - Subcontracting Opportunities

Section 5..4 – Subcontractor Selection document the selected subcontractor(s) for each applicable subcontracting opportunity based on best value; document if subcontractor is VetHUB certified, provide Texas VID, approximate dollar award and expected percentage of contract

An incomplete Subcontracting Plan will be grounds for a “fail” response from the TFC Office of Business

Section 6 - Affirmation of Respondent

Section 6 – Final Affirmation- respondent signs to certify accuracy and completeness of the subcontracting plan

An incomplete Subcontracting Plan will be grounds for a “fail” response from the TFC Office of Business

The TFC Office of Business Opportunities will offer a courtesy review of the subcontracting plan prior to the solicitation deadline.

• Requests for a Courtesy Review MUST be submitted to the OBO email (opportunities@tfc.texas.gov) no later than three (3) business days before the solicitation due date

This will allow our office time to provide feedback prior to the solicitation deadline date.

Any courtesy reviews requested less than three (3) business days before the solicitation due date, will not be eligible for feedback from the OBO.

• Please title the email subject line: COURTESY REVIEW – [TFC Solicitation Number]. – [Your Firm Name].

Courtesy Review

RECAP -Overview of Key Subcontracting Plan Sections

Section 1 -Respondent Information Collection – gather essential company and contract details ensuring accurate identification

Section 2 – Self-Performance or Subcontracting Declaration – declare intentions to self-perform or determine if subcontracting

Section 4 – Subcontracting Opportunities and Percentages – identify subcontracting opportunities and the expected percentages allocated for each

Section 3, 5, and 6 – Affirmations and Good Faith Efforts – affirm and document good faith efforts to ensure compliance and accuracy

Mandatory Submission in Open Gov platform – A completed Subcontracting Plan is required for submittal to satisfy the TFC solicitation requirement by the posted deadline date

Good Faith Efforts – Respondents intending to subcontract must demonstrate good faith efforts to utilize certified VetHUB subcontractors

Inclusive Subcontractor Listing – All proposed subcontracting opportunities must be listed on the plan to ensure transparency –includes general requirements/general condition scopes for CMR/DB solicitations

Self-Performing Respondents – Respondents self-performing must submit a Subcontracting Plan validating their ability to fulfill the entire contract with their own employees, supplies, materials, and equipment

Respondent Responsibilities

Is a Subcontracting Plan required if there is no utilization goal for the solicitation?

- Yes, a subcontracting plan documents a good faith effort to utilize VetHUBs

Can a subcontracting plan be deemed as “fail” if it is not signed?

- Yes, if the subcontracting plan is not complete to include missing signatures, missing documentation to support good faith effort it will be deemed as a “fail’ by the TFC Office of Business Opportunities

If there is only one subcontracting opportunity determined, is a subcontracting plan still required?

- Yes, the subcontracting plan must document a good faith effort for all determined subcontracting opportunities

Can I send mass emails to VetHUBs for multiple subcontracting opportunities?

- Not recommended unless there is transparency in the supporting documentation (emails) showing all VetHUB being solicited and for which specific subcontracting opportunities - Subcontracting Opportunity Notification template

FAQ’s

How can a Subcontracting Plan be deemed as “fail” by the TFC Office of Business Opportunities?

- Subcontracting Plan submitted after solicitation deadline

- Incomplete Subcontracting Plan – missing signature, missing responses to questions, missing required supporting documentation

- Noncompliance to method of compliance

- No Subcontracting Plan submitted

- Failure to meet a good faith effort

If I am a VetHUB, is a Subcontracting Plan still required?

- Yes, a Subcontracting Plan is required no matter the certification status of a Respondent and a good faith effort achieved

If a Subcontracting Plan is deemed “fail”, what does that mean?

- The Respondent will be disqualified from participating on the applicable solicitation

What if there are not two VetHUBs to solicit for a determined scope?

- Consider expanding NIGP Code category

- Contact the TFC Office of Business Opportunities – opportunities@tfc.texas.gov

FAQ’s

Vendor Resources

Vendors Centralized Master Bidders List

(CMBL)

Veteran Heroes United in Business (VetHUB)

Office of Business Opportunities https://comptroller.texas.gov/purchasing/vendor/cmbl/ https://comptroller.texas.gov/purchasing/vendor/cmbl/ https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/ https://web.tfc.texas.gov/vendors/office-of-business-opportunities

Contact us at opportunities@tfc.texas.gov

Follow TFC On:

@TFCtx

Staff Team:

Elton Price Director 512-744-7825

Brent Maldonado Program Specialist 737-367-7678