ESBD_517527_1779197726161_RFQ 26-06 Architecture, Interior Design, and Engineering Services Specifications.pdf

Paris Junior College | parisjc.edu | 903-782-0203 Page 1 of 13

2400 Clarksville St., Paris, TX 75460 | Greenville | Sulphur Springs

Paris Junior College 2400 Clarksville St.

Paris, TX 75460

Request for Qualifications for Architecture, Interior Design, and Engineering Services

RFQ #26-06

The Paris Junior College (PJC) is soliciting a Request for Qualifications (RFQ) for Architecture, Interior Design, and Engineering Services.

This Request for Qualifications may include General Concept, Instructions/General Conditions, Special Terms and Conditions, Insurance Requirements (if needed), Specifications and Proposal Form/Specifications. These provisions shall be considered as part of any resulting legal and binding contract/purchase order as if thereto attached or therein repeated.

All RFQ documents and requirements are available on the Paris Junior College OpenBids System at OpenBids.

All proposals must be submitted by Thursday, June 11, 2026, at 1:00 p.m. CST. Proposals received after the prescribed deadline, regardless of the mode of delivery, shall not be accepted. Proposals will be received only via OpenBids, PJC’s online purchasing portal at OpenBids.

TIMELINE

The following timeline will be used (subject to change):

This bid opportunity is prepared as a Request for Qualifications and the company names of those that submitted will be publicly read aloud Thursday, June 11, 2026 at 4:00 p.m. using the link provided through the OpenBids system messages.

Event Date

RFQ Available May 14, 2026 @ 5:00 p.m.

Pre-Bid Conference N/A

Vendor Questions Due May 28, 2026 @ 1:00 p.m.

Answers Posted by May 29, 2026 @ 5:00 p.m.

Proposals Due June 11, 2026 @ 1:00 p.m.

Proposal Awarded (Anticipated) June 22, 2026

Awards Posted (Anticipated) June 23, 2026

Contract Begins At President’s Discretion https://www.demandstar.com/app/buyers/bids/531775 https://www.demandstar.com/app/agencies/texas/paris-junior-college/procurement-opportunities/b1171d51-48a7-45d0-832b-9ecd07559a75/ https://www.demandstar.com/app/agencies/texas/paris-junior-college/procurement-opportunities/b1171d51-48a7-45d0-832b-9ecd07559a75/

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SECTION 1: INTRODUCTION AND BACKGROUND

Paris Junior College (PJC) is a public community college located in Paris, Texas, serving Lamar, Red River, Hunt, Hopkins, Delta, and Fannin Counties. The College is seeking statements of qualifications from experienced, licensed firms to provide comprehensive architectural, interior design, and engineering services in support of the College's facilities program.

PJC is committed to maintaining and improving its physical campus to support its educational mission, student success, and operational efficiency. The College anticipates ongoing needs for professional design services across a range of project types including new construction, renovation, infrastructure improvements, and space planning.

SECTION 2: AUTHORITY AND PROCUREMENT METHOD

This Request for Qualifications (RFQ) is issued pursuant to the Texas Government Code Chapter 2254, the

Professional Services Procurement Act. In accordance with that statute, Paris Junior College:

• Will not select a provider on the basis of competitive bids or fees

• Will evaluate and rank respondents based solely on demonstrated competence and qualifications

• Will negotiate a fair and reasonable fee with the highest-ranked firm

Submission of a response to this RFQ does not guarantee selection or the award of any contract. PJC reserves the right to reject any or all submittals, to waive technicalities, and to accept the response deemed most advantageous to the College.

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SECTION 3: SCOPE OF SERVICES

The selected firm(s) will be expected to provide professional services across some or all of the following categories, depending on project needs and assignments:

3.1 Architectural Services

• Programming and space needs analysis

• Schematic design and design development

• Preparation of construction documents including plans and specifications

• Compliance review for applicable building codes, ADA requirements, and Texas accessibility standards

• Coordination with state and local permitting authorities

• Construction administration services including shop drawing review, site observation, and response to contractor requests for information (RFIs)

• Review and certification of pay applications

• Preparation of as-built documentation upon project completion

• LEED or sustainability consulting as required

3.2 Interior Design Services

• Space planning and programming

• Furniture, fixtures, and equipment (FF&E) selection and specification

• Finish selection and material specifications

• Color and design concept development

• Coordination with architectural and engineering disciplines

• Move management consulting as needed

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3.3 Civil Engineering Services

• Site analysis and feasibility studies

• Grading and drainage design

• Utility infrastructure planning and design

• Parking and circulation design

• Stormwater management and compliance

• Geotechnical coordination

• Survey coordination

3.4 Structural Engineering Services

• Structural analysis and design for new construction

• Structural assessment of existing facilities

• Foundation design and coordination with geotechnical reports

• Structural construction documents and specifications

• Construction administration support

3.5 Mechanical, Electrical, and Plumbing (MEP) Engineering Services

• HVAC system design and energy analysis

• Electrical distribution and lighting design

• Plumbing and fire protection system design

• Technology and low-voltage systems coordination

• Energy code compliance

• Commissioning support

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3.6 Other Services As Required

• Master planning and campus planning support

• Feasibility studies and condition assessments

• Cost estimating and budget development

• Construction cost control and value engineering

• Grant application support including documentation of existing conditions

• Hazardous materials assessment coordination (asbestos, lead, mold)

• Accessibility audits and transition planning

SECTION 4: PROJECT TYPES ANTICIPATED

Respondents should demonstrate experience with projects similar in type and scope to those anticipated by the College. Anticipated project types include but are not limited to:

• Classroom and laboratory renovation and modernization

• Administrative office renovation and space reconfiguration

• Student services and common area improvements

• Building envelope repairs including roofing, windows, and exterior

• HVAC replacement and energy efficiency upgrades

• ADA compliance improvements

• Site improvements including parking, walkways, and landscaping

• New construction of academic or support facilities

• Modular or relocatable building installation and site work

• Deferred maintenance projects

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SECTION 5: PERIOD OF PERFORMANCE

The College anticipates entering into a master professional services agreement with one or more selected firms for an initial term of one year, with options to renew for up to four additional one-year periods at the

College's discretion. Individual project assignments will be made through task orders issued under the master agreement.

The College makes no guarantee regarding the volume or frequency of project assignments under any resulting agreement.

SECTION 6: SUBMITTAL REQUIREMENTS

Respondents shall submit a Statement of Qualifications (SOQ) that includes all of the following:

6.1 Firm Overview

• Firm name, address, primary contact, phone, and email

• Year established and firm history

• Organizational structure and ownership

• Office location(s) that will serve PJC

• Current firm size (total staff and professional staff)

• Relevant licenses and registrations in the State of Texas

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6.2 Qualifications and Experience

• Narrative describing the firm's relevant experience with community colleges, higher education, or comparable public sector clients in Texas

• Minimum of [three to five] representative project descriptions relevant to the anticipated scope, including:

o Project name and owner o Brief project description o Construction cost o Completion date o Services provided o Reference contact name and phone number

• Description of any experience with Texas community college construction procurement methods including competitive sealed proposals, CMAR, design-build, and Job Order Contracting

6.3 Project Team

• Organizational chart identifying key personnel proposed for PJC projects

• Resumes for each key team member including:

o Education and professional credentials o Years of experience o Relevant project experience o Current license numbers for all licensed professionals

• Identification of any subconsultants proposed and their qualifications

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6.4 Project Management Approach

• Narrative describing the firm's approach to project management, communication, and coordination with college staff

• Description of quality control procedures

• Description of approach to budget management and cost control

• Description of technology platforms used for project delivery and document management

6.5 References

• Minimum of [three] client references from projects completed within the past [five] years

• References should be from public sector or educational institution clients where possible

• Include client name, contact name, title, phone number, and email

6.6 Additional Information

• Disclosure of any conflicts of interest with Paris Junior College or its employees

• Disclosure of any litigation, claims, or regulatory actions involving the firm in the past [five] years

• Certificate of insurance or statement of insurability for required coverage types

• HUB (Historically Underutilized Business) status if applicable

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SECTION 7: EVALUATION CRITERIA

The decision to select a firm will be based on demonstrated competence as required by Texas Government code §2254.004. Each Response will be evaluated by a selection committee using the following criteria. Fee is not a selection criterion.

Criterion Weight

Demonstrated experience with similar project types 25%

Qualifications and experience of proposed project team 25%

Experience with Texas community colleges or public higher education 20%

Project management approach and communication 15%

References and past client satisfaction 10%

Proximity and availability to serve PJC 5%

Total 100%

The selection committee reserves the right to conduct interviews with shortlisted firms prior to making a final ranking determination.

PROPOSAL EVALUATION COMMITTEE:

The evaluation committee will be comprised of the following:

· President

· Director of Physical Plant - Maintenance

- Vice President of Student Services

- Vice President of Academic Instruction

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SECTION 8: GENERAL CONDITIONS

8.1 Non-Discrimination

Paris Junior College does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, pregnancy, or any other basis prohibited by law in its programs, activities, or employment.

8.2 Public Information

All submittals are subject to the Texas Public Information Act and may be subject to public disclosure upon conclusion of the selection process.

8.3 Costs of Response

Paris Junior College is not responsible for any costs incurred by respondents in preparing or submitting a response to this RFQ.

8.4 Reservation of Rights

PJC reserves the right to reject any or all responses, to waive irregularities, to request additional information, and to make selections in the best interest of the College.

8.5 Professional Services Procurement Act Compliance

This procurement is conducted in compliance with Texas Government Code Chapter 2254. No contract will be awarded on the basis of competitive fees. Fee negotiation will occur only after qualifications-based ranking is complete.

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Questions about the RFQ specifications can and will be submitted by email to jmahana@parisjc.edu.

Answers will be made available through the OpenBids system.

Inquiries and Interpretations

Responses to inquires which directly affect an interpretation or changes to this RFQ will be issued in writing by PJC as an addendum through OpenBids. All such addenda issued by PJC before the solicitation closing shall be considered part of the RFQ.

Only those inquiries to which PJC replies by written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

ANTICIPATED SELECTION SCHEDULE:

Publish Notice for RFQ’s May 14, 2026 and May 21, 2026 Deadline to receive RFQ’s June 11, 2026 (1:00 pm)

The Board or designee may interview firms recommended by the PJC administration from those responding to this solicitation. If in the Board’s or designee’s discretion, however, one firm is able to demonstrate superior competence over all others, the Board or designee reserves the right to select and rank firms without conducting interviews.

All responses shall be evaluated and ranked on the criteria identified above, and final selection will be based upon the firm’s demonstrated competence, in comparison to the needs of PJC, the quality of the documents provided, and factors that any entity would consider in selecting a firm.

PJC intends to use a non-AIA contract, but reserves the right to use an AIA contract, as modified and amended by PJC. The firm selected shall maintain professional liability or errors and omissions insurance in the amount of at least $1 million for each occurrence, and they must provide workers’ compensation insurance, as set out in PJC Policy CM. PJC reserves the right to require additional coverage, as needed, depending on the size and scope of a particular project.

mailto:jmahana@parisjc.edu https://pol.tasb.org/PolicyOnline/PolicyDetails?key=783&code=CM#legalTabContent

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Project Scope and Description

Full Professional Consulting Services including but not limited to roof replacement and roof repair projects and miscellaneous related work, including assessing current school facilities, prioritizing facility needs, assisting the college with selection of a delivery method as set out by current Texas law, preparing designs and specifications, assisting with advertising for bids/proposals, producing construction documents, comprehensive oversight of the project, authorizing payments to contractor(s), etc.

It is PJC’s intent that the firm selected through this RFQ will be used for projects that develop up to the next five (5) years. The selected firm, however, MAY NOT necessarily be utilized for projects funded with voter approved bonds or any other project that the college determines is in its best interest to use a different consultant, depending on the scope of the project and the needs of PJC at that time. Further, PJC, at its discretion, reserves the right to terminate its relationship completely with any firm selected through this RFQ.

Responses are being solicited to ensure that PJC hires only qualified firms for future projects. Firms that submit responses will not be guaranteed any professional service contracts as a result of submitting a statement of qualifications.

In General As part of the services provided, the firm, in coordination with PJC staff, shall:

1. Achieve objectives of PJC

2. Develop cost effective alternatives

3. Evaluate constructability

4. Foster a high level of quality in design

5. Identify project scope for each project, as needed

6. Provide ongoing cost estimates

7. Identify critical design issues related to each project

8. Provide Comprehensive Project Management and Oversight

CONTRACT PERIOD:

The initial term of the contract, if awarded, shall be for the remainder of the 2025-2026 fiscal year (ending August 30, 2026), with the option to renew for up to four (4) additional years. Renewals of the contract may be made in one (1) year intervals with the year immediately following the initial term being the First Renewal Term, not to exceed a total of five years (5) years, at the sole discretion of PJC. Renewal will be conditional upon the offeror’s ability to comply with requirements set forth in the solicitation documents, mutual consent of all parties and the availability of PJC funds, which may include the availability of federal or state grant funding if awarded.

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RIGHTS RESERVED

While PJC has every intention to award a contract as a result of this RFQ, issuance of the RFQ in no way constitutes a commitment by PJC to award a contract. Upon a determination such actions would be in its best interests, PJC in its sole discretion reserves the right to:

a) waive any formality;

b) cancel or terminate this RFQ;

c) reject any or all proposals received in response to this document;

d) waive any undesirable, inconsequential, or inconsistent provisions of this document, which would not have significant impact on any proposal; not award, or if awarded, terminate any contract if PJC determines adequate PJC funds are not available.

e) PJC reserves the right to select multiple suppliers.

f) PJC reserves the right use multiple suppliers simultaneously.

ADDITIONAL PROPOSAL INFORMATION:

From the issuance date of this RFQ until a Supplier(s) is selected and the selection is announced, offerors are not allowed to communicate with any Paris Junior College staff or officials regarding this procurement, other than during interviews and/or demonstrations, and site visits.

CERTIFICATE OF INTERESTED PARTIES

Effective January 1, 2016, Texas governmental entities must comply with the “Disclosure of Interested Parties” mandated by Texas HB 1295, as implemented by the Texas Ethics Commission. Briefly stated, all contracts requiring an action or vote by the governing body of the entity or agency before the contract may be signed (regardless of the dollar amount) or has a value of at least $1 million will require the on-line completion of Form 1295 “Certificate of Interested Parties,” per Texas Government Code § 2252.908. Form 1295 is also required for any and all contract amendments, extensions or renewals. Therefore, A/E will be required to create, electronically file, and present such Form 1295 to PJC using the Texas Ethics Commission’s online filing application at final execution of any contract with

PJC.

WAIVER OF CLAIMS: BY TENDERING A RESPONSE TO THIS RFQ, THE A/E ACKNOWLEDGES THAT IT HAS READ AND FULLY UNDERSTANDS THE REQUIREMENTS FOR SUBMITTING A RESPONSE AND THE PROCESS USED BY PJC FOR SELECTING THE BEST A/E FOR PJC ON DEMONSTRATED COMPETENCE. FURTHER, BY SUBMITTING A RESPONSE, THE RESPONDER FULLY, VOLUNTARILY AND UNDERSTANDINGLY WAIVES AND RELEASES ANY AND ALL CLAIMS AGAINST PJC AND ANY OF ITS TRUSTEES, OFFICERS, AGENTS AND/OR EMPLOYEES THAT COULD ARISE OUT OF THE ADMINISTRATION, EVALUATION, RECOMMENDATION OR SELECTION OF ANY RESPONSE SUBMITTED PURSUANT TO THIS RFQ.