ESBD_514507_1778869817285_SOL_ADD_1_26R0014108_910-52.pdf
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- Attached to
- DPS Conroe Office Refresh
- Solicitation number
- 405-26R0014108
- Issued by
- Harris County, Corpus Christi City, Texas
About this file
This is a Solicitation Addendum issued by the Texas Department of Public Safety (DPS) for an Invitation for Bids (IFB) Solicitation No. 405-26R0014108 concerning an interior office refresh project at the DPS Conroe District Office located at 2 Hilbig Road, Conroe, Texas 77301. The project scope encompasses office refresh work with a base project component and two optional alternates available for bidder consideration. A pre-bid site visit is strongly encouraged and scheduled for May 22, 2026, at 11:00 A.M. at the Conroe office location. Electronic bid responses must be submitted by 5:00 P.M. Central Time on June 11, 2026, via email to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room. The anticipated contract award date is June 19, 2026. The contract commences upon execution and expires on August 31, 2026, with DPS reserving the right to extend performance for no more than six months for re-advertising or contract transition purposes. Bid responses must remain valid for 180 days from the solicitation opening date of May 11, 2026.
All pricing must be submitted on a job-basis unit of measure using the mandatory pricing schedule format, representing the contractor's sole compensation with no minimum guaranteed payment; all costs, fees, licenses, and expenses for delivery and performance must be included in the bid. Bids will be evaluated on a best value standard in accordance with Texas Government Code 2156.007. Contractors must provide evidence of financial resources and ability to perform, including audited financial statements for the previous two years or alternative financial documentation such as a Dun & Bradstreet report. The project is subject to prevailing wage requirements pursuant to Texas Government Code Chapter 2258, with mandatory prevailing wage rates established by job classification and skill level for all contractors and subcontractors. If the contract exceeds $100,000, a performance bond is required; if it exceeds $25,000, a payment bond must be provided before work begins, with bond costs included in the base bid. DPS reserves the right to withhold 10% retainage from final payment until all work is accepted and required warranty and equipment documentation are provided. Vendors must comply with extensive federal and state requirements including E-Verify employment verification, drug-free workplace standards, background checks, prevailing wage rate documentation, payroll requirements, and various certifications regarding debarment status, conflicts of interest, and equal employment opportunity assurances.
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Text version
ADDENDUM OF SOLICITATION
1. SOLICITATION NO.
405-26R0014108
2. ADDENDUM NO.
3. EFFECTIVE DATE
05/15/2026
4. ISSUED BY
Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752
5. NAME AND ADDRESS OF OFFEROR
6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.
Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.
If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.
7. DESCRIPTION OF ADDENDUM:
The purpose of this addendum is to revise:
• The pre-bid site visit date from Friday May 22, 2026 at 11:00 AM to Wednesday May 27, 2026 at 1:00 PM;
• The due date for questions from May 27, 2026 to May 29, 2026; and
• The due date for answers to submitted questions from June 1, 2026 to June 5, 2026.
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
8a. NAME AND TITLE OF SIGNER (Type or Print)
8b. OFFEROR
(Signature of Person Authorized to Sign) Date Signed
D.11 ANTICIPATED SCHEDULE OF EVENTS
DPS currently anticipates that the selection of successful Bidder and award of this Contract, if any, will proceed according to the following schedule:
05/11/2026 Solicitation Posted to ESBD
05/22/202605/27/2026 11:00
AM1:00 PM
CST
Pre-Bid Site Visit, if applicable
05/27/202605/29/2026 5:00 PM CST
Last day to submit written questions for clarification to DPS
06/01/202606/05/2026 Estimated date for DPS to post Question and Answer (Q&A) document to ESBD
06/11/2026 5:00 PM CST Deadline for DPS to receive Bids 06/19/2026 Anticipated date of Contract Award
DPS reserves the right, in its sole discretion, to change the above dates. Notices of changes to items directly impacting the original solicitation process will be posted on the Electronic State Business Daily (ESBD) located at: http://www.txsmartbuy.gov/esbd and the DPS Online Bid Room. Bidder has the responsibility to check the ESBD and the DPS Online Bid Room frequently for updates. Bidder is solely responsible for verifying receipt of its questions, if applicable, and responding by the deadlines stated. A Bidder’s failure to periodically check the ESBD or the DPS Online Bid Room for updates will in no way release the awarded Bidder from compliance with any requirements in posted “addenda or additional information” although such compliance may result in additional costs to meet the requirements.
Questions regarding this solicitation must be in writing and must be submitted to DPS’s Contract Administrator or via the DPS Online Bid Room by the date and time noted in the table listed in this solicitation. Telephone inquiries will not be accepted. DPS intends to post answers to these questions on the ESBD and via the DPS Online Bid Room on or before the date and time noted in the table listed in this solicitation. Bidder is solely responsible for verifying DPS’s timely receipt of its questions by the stated deadlines.
D.12 PRE-BID SITE VISIT
A pre-bid site visit will be held at DPS Conroe Office at 2 Hilbig Rd., Conroe, Texas 77301 at 11:00 A.M.1:00 P.M. on May 22, 2026May 27, 2026. The purpose of the pre-bid site visit is to provide prospective bidders with an opportunity to obtain a comprehensive understanding of the statement of work, existing site conditions, and any other pertinent information related to this solicitation. Questions pertaining to the statement of work will not be answered at this site visit and must be submitted in writing to the Contract Administrator prior to the deadline listed in Section D.11 above. Answers to written questions and the Site Visit sign-in sheet will be posted on ESBD as an Addendum to this solicitation.
Attendance at the site visit is not mandatory but is strongly encouraged. Unless unforeseen circumstances impact DPS’s ability to conduct the site visit, this will be the only site visit offered for this solicitation.
DPS expects all bids to be complete, accurate, and based on a thorough understanding of the project requirements, irrespective of a bidder’s attendance at the site visit.
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