ESBD_514406_1778530332258_RFP-26-01-JBSA-Fiber Optic Cabling Installation Services-IDIQ .pdf

REQUEST FOR PROPOSALS RFP-26-01-JBSA-Fiber Optic Cabling Installation Services-IDIQ

JBSA Fiber Optic Cabling Installation Services (Indefinite Delivery / Indefinite Quantity – Task Order Based) Under Blanket Intergovernmental Support Agreement (IGSA)

Alamo Area Council of Governments (AACOG) Procurement Department

2700 NE Interstate 410 Loop, Suite 101 San Antonio, TX 78217

Solicitation Deadlines

RFP Release Date

Pre-Bid Site Visits

Questions Deadline

Q&A Posting

Response Deadline

May 11, 2026 @ 4:00 pm

May 28, 2026 @ 9:00 am

May 29, 2026 @ 4:00 pm

June 3, 2026 @ 4:00 pm

June 12, 2026 @ 5:00 pm

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 1 of 57

RFP Posting Locations https://aacog.gov/procurement https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents Prospective Respondents who obtain this RFP from any source other than the Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and provide their name, company name, and email address. This will ensure receipt of any addenda or official communications related to this RFP. Failure to provide this information shall place the prospective Respondent at full risk of submitting an incomplete or non-compliant Proposal.

Table of Contents

Definitions and Acronyms

Acronyms (Key Terms Only)

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW

1.2 Background Information

1.3 Purpose of the RFP

1.4 Scope of Work

1.5 Contractor Responsibilities

1.6 Pricing Structure

1.7 Contract and Payments

1.8 Respondent Requirements

1.9 Service Area

1.10 Procurement Standard

PART 2 – SUBMISSION INFORMATION

2.2 Authorized Points of Contact

2.3 Communications Restriction

2.4 Questions and Addenda

2.5 Schedule and Changes

2.6 Availability of RFP

2.7 Proprietary Information and Public Information Act

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 2 of 57 https://aacog.gov/procurement https://www.txsmartbuy.com/esbd

3.1 Eligible Providers

3.2 Contract Information

3.3 Governing Provisions and Limitations

3.4 Administrative Requirements and Insurance

3.5 Administrative and Fiscal Capacity

3.6 Performance and Payment Bond Requirements

PART 4 – PROPOSAL REVIEW & SELECTION PROCESS

4.1 Evaluation Process

4.2 Evaluation Criteria

4.3 Procurement Dispute Resolution

PART 5 – RESPONSE REQUIREMENTS

5.1 Email Submission

5.2 Response Format

5.3 Proposal Validity Period

5.4 Page Limitations

5.5 Order of Contents

5.6 Table of Contents

5.7 Executive Summary

5.8 Narrative

5.9 Narrative Organization and Clarity Requirements

5.10 Email Subject Line

5.11 File Format and Naming

PART 6 – REQUIRED PROPOSAL FORMS AND ATTACHMENTS

6.1 Required Forms and Certifications (Mandatory Submission)

6.2 AACOG Vendor Packet (Separate File Requirement)

6.3 Insurance Submission Requirement (Pass/Fail)

6.4 Form Execution Requirements

6.5 Appendix Overview

Appendix A – General Technical Requirements

Appendix B –Sample Project-Specific Statement of Work (SOW) (Pricing Evaluation)

Vendor Compliance Checklist

A. Minimum Eligibility Requirements (Pass/Fail)

B. Proposal Submission Requirements

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 3 of 57

C. Appendix Requirements and Acknowledgements

D. Pricing Requirements

E. Task Order and JBSA Requirements

F. Evaluation Information Provided (Scored)

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 4 of 57

Definitions and Acronyms

For purposes of this Request for Proposals (RFP), the following definitions and acronyms apply:

Definitions

Addendum A written amendment issued by AACOG that modifies, clarifies, or supplements this RFP. Only written addenda issued by AACOG are official and binding.

Notice to Proceed (NTP) The complete set of documentation required for final acceptance of a task order, which may include, as applicable: as-built drawings, labeling schedules, OTDR and power meter test results, splice documentation, warranties, and other deliverables required by the task order.

Contractor A Respondent awarded an IDIQ contract as a result of this RFP.

Notice to Proceed (NTP) Written authorization issued by AACOG that permits the Contractor to begin performance under a specific task order. No on-site work, mobilization, delivery, installation, or field investigations may begin prior to receipt of a written NTP and required JBSA approvals.

Proposal The complete response submitted by a Respondent to this RFP.

Request for Information (RFI) A formal written request submitted by the Contractor seeking clarification, interpretation, or resolution of an ambiguity, discrepancy, or conflict in task order documents, drawings, or requirements.

Respondent (Proposer) Any vendor submitting a Proposal in response to this RFP.

Submittal A document, drawing, report, plan, certification, or other information required to be submitted by the Contractor for review and acceptance, to demonstrate compliance with task order requirements, JBSA requirements, and Appendix A requirements.

Submittal Description (SD) A submittal category used to organize required documentation for review and acceptance. SD categories are identified in Appendix A and may be further defined in the applicable task order.

Task Order (TO) A written authorization issued by AACOG under the IDIQ contract(s) that defines the final, binding Scope of Work, deliverables, schedule, and pricing for a specific project. Work may only be performed under an issued task order.

Task Order Request (TOR) / Task Order Proposal Request A written request issued by AACOG under the resulting IDIQ contract(s) that describes a specific project scope and requests the Contractor to submit pricing, schedule, and required deliverables for that individual task order.

Government / JBSA

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 5 of 57

For purposes of this RFP and any resulting contract(s), “Government” refers to the Joint Base San Antonio (JBSA) entities and personnel responsible for installation coordination, access, safety, security, engineering review, and acceptance of work. AACOG is the contracting entity and is the only party authorized to issue task orders, execute contracts, or approve payment.

Notice to Proceed (NTP) A written authorization issued by AACOG confirming that all required approvals have been obtained and authorizing the Contractor to begin work under a specific task order. No on-site work may begin prior to issuance of an NTP.

As-Built Drawings Final documentation prepared by the Contractor that accurately reflects the actual installed conditions of the work performed under a task order, including routes, locations, and labeling. As-built drawings shall be submitted in the format required by the applicable task order.

Notice to Proceed (NTP) A complete set of final documentation required for task order closeout and acceptance, which may include (as applicable): OTDR results (raw traces and PDF summaries), power meter results, splice documentation, labeling schedules, as-built drawings, warranties, and any other required closeout deliverables identified in the task order.

Letter of Insurability A written statement from the Respondent’s insurance carrier or licensed insurance broker confirming the Respondent’s ability to obtain the required coverages and limits identified in this RFP upon award. A letter of insurability does not replace the requirement to provide a Certificate of Insurance (COI) upon task order award, as applicable.

Pass/Fail Requirement A requirement that must be met for a Proposal to be considered responsive and eligible for evaluation.

Failure to meet a pass/fail requirement may result in the Proposal being deemed non-responsive and excluded from further consideration.

Integrated Project Team (IPT) Meeting A coordination meeting conducted for an active task order between AACOG, JBSA stakeholders, and the Contractor to review schedule, safety, access coordination, submittals, and progress.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 6 of 57

Acronyms (Key Terms Only)

Acronym Meaning Acronym Meaning

AACOG Alamo Area Council of Governments JBSA Joint Base San Antonio

AN Access Node NTP Notice to Proceed

ATCT Air Traffic Control Tower OPSEC Operations Security

BICSI Building Industry Consulting Service International OSP Outside Plant

CE Civil Engineer OTDR Optical Time Domain Reflectometer

CN Communications Node RFI Request for Information

CUI Controlled Unclassified Information RFP Request for Proposals

DAF Department of the Air Force SD Submittal Description

FOC Fiber Optic Cable SOW Statement of Work

HDD Horizontal Directional Drilling TO Task Order

IDIQ Indefinite Delivery / Indefinite Quantity UFC Unified Facilities Criteria

IGSA Intergovernmental Support Agreement IPT Integrated Project Team

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 7 of 57

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW

This Part outlines the purpose, scope, and structure of this RFP, including program requirements and the anticipated delivery of fiber optic cabling installation services under AACOG’s IGSA with Joint Base San Antonio (JBSA).

1.2 Background Information

1.2.1 Alamo Area Council of Governments (AACOG)

The Alamo Area Council of Governments (AACOG) is a political subdivision of the State of Texas, established in 1967 under Chapter 391 of the Texas Local Government Code as a voluntary association of municipal and county governments and special districts. AACOG serves the Alamo Area / State Planning Region 18, which spans thirteen (13) counties and approximately 12,582 square miles, including Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, Medina, McMullen, and Wilson counties.

1.2.2 Mission and Regional Services

Through planning, coordination, and service delivery activities, AACOG supports its member governments and regional partners in addressing shared needs and priorities. As part of this mission, AACOG enters into intergovernmental agreements to facilitate regional services and infrastructure projects, including those supporting federal installations located within the region.

1.2.3 Procurement Authority

AACOG is administering this procurement pursuant to its Blanket Intergovernmental Support Agreement (IGSA) with Joint Base San Antonio (JBSA) and will serve as the contracting entity for this procurement and any resulting contract(s).

1.2.4 Ethics and Non-Discrimination

It is AACOG’s policy to treat all individuals, including potential members, vendors, Respondents, subcontractors, providers, suppliers, and others, fairly, equitably, and without discrimination. AACOG employees are committed to performing their duties lawfully and ethically, while avoiding any actual or perceived conflicts of interest.

1.2.5 Funding and Compliance

Projects issued under this Request for Proposals (RFP) will be funded through federal funding in support of infrastructure requirements at Joint Base San Antonio (JBSA) and related facilities. Funding availability for individual task orders is subject to federal authorization, appropriation, and allocation, and may vary by project.

Contractors shall comply with all applicable federal, state, and local laws, regulations, and installation-specific requirements associated with federally funded projects. Nothing herein shall be construed as a guarantee of funding or the issuance of any task order.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 8 of 57

1.3 Purpose of the RFP

1.3.1 General Purpose

The Alamo Area Council of Governments (AACOG) is soliciting Proposals from qualified and experienced vendors to provide fiber optic cabling installation and related services in support of projects performed under the Blanket Intergovernmental Support Agreement (IGSA) with Joint Base San Antonio (JBSA).

The intent of this Request for Proposals (RFP) is to establish a pool of qualified Contractor(s) eligible to compete for task orders for fiber optic cabling installation projects at designated JBSA facilities. Services may include, but are not limited to, the installation, testing, termination, and commissioning of single-mode fiber optic cabling and associated infrastructure.

1.3.2 Task Order Project Summary

JBSA-Randolph – Air Traffic Control Towers (ATCT): Engineer, Furnish, Install and Test (EFI&T) fiber optic cabling infrastructure supporting the Randolph Air Traffic Control Towers.

For evaluation and pricing purposes, Respondents shall submit two (2) separate, independent, and binding cost proposals as Contract Line Item Numbers (CLINs), as follows:

• CLIN 0001 – Randolph West ATCT

• CLIN 0002 – Randolph East ATCT

Each CLIN shall be priced independently and shall not be combined.

Respondents are required to submit a mandatory detailed cost breakdown for each CLIN, including, at a minimum:

• Labor

• Materials

• Equipment

• Mobilization and travel

• Program management / supervision

• Bonding, insurance, and overhead

• Environmental and regulatory compliance costs

All pricing shall be fully burdened and all-inclusive.

Each CLIN proposal shall include all requirements necessary to deliver a complete and operational system, including but not limited to:

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 9 of 57

• All applicable federal and JBSA Statement of Work (SOW) requirements

• Safety plans and site-specific safety compliance

• Submittals and approvals

• Testing (including OTDR and performance validation)

• Labeling, documentation, and as-built drawings

• Environmental compliance and permitting

Failure to submit two separate CLINs and required detailed cost breakdowns may result in the Proposal being deemed non-responsive

1.3.3 Contract Structure

AACOG intends to award one or more Indefinite Delivery / Indefinite Quantity (IDIQ) contracts as a result of this RFP. The initial contract term is anticipated to be one (1) year, with up to four (4) additional one-year renewal options, subject to satisfactory Contractor performance, continued need, and availability of funding.

Under the IDIQ structure, work will be authorized through individual task orders, and the number, timing, scope, and value of such task orders will be determined at AACOG’s sole discretion based on JBSA requirements and project funding.

Additional projects beyond those identified in this RFP may arise during the contract term.

1.3.4 Task Orders and No Guarantee

AACOG reserves the right to make multiple awards to the most highly qualified Respondents. If multiple contracts are awarded, task orders may be issued through competitive task order requests, a rotational assignment process, or other methods permitted under applicable law and AACOG policy, as determined to be in the best interest of AACOG. Award of a contract under this RFP does not guarantee the issuance of any task order. AACOG makes no guarantee, express or implied, as to the minimum amount of work, number of task orders, or total contract value that may be awarded under this RFP.

If multiple contracts are awarded, each task order may be performed independently and concurrently, as directed by AACOG

1.4 Scope of Work

1.4.1 Notice to Proceed (NTP) and JBSA Approvals

The Contractor shall not commence any on-site work, mobilization, material delivery, installation activities, or field investigations until AACOG issues a written Notice to Proceed (NTP) for the applicable task order and all required JBSA access, security, and coordination approvals have been obtained. Any work performed

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 10 of 57 prior to receipt of a written NTP and required approvals shall be performed at the Contractor’s sole risk and expense.

1.4.2 Task Order Authority and Document Hierarchy

All work performed under the resulting Indefinite Delivery / Indefinite Quantity (IDIQ) contract(s) shall be authorized only through individual task orders issued by the Alamo Area Council of Governments (AACOG). Each task order shall define the final, binding Scope of Work, deliverables, schedule, milestones, completion requirements, and pricing applicable to that task order.

Appendix A (General Technical Requirements) establishes baseline technical standards applicable to all task orders unless expressly modified in the issued task order. Appendix B (Project-Specific SOW) is provided to secure pricing for evaluation and the intention is to award the project as a Task Order to the overall best value. In the event of any conflict, inconsistency, or ambiguity between the task order and any appendix, the issued task order SOW shall govern.

1.4.3 General Scope

The Contractor shall provide fiber optic cabling installation and related services to support communications and network infrastructure projects at Joint Base San Antonio (JBSA) and surrounding areas. Services shall be performed under the existing Blanket Intergovernmental Support Agreement (IGSA) between the Alamo Area Council of Governments (AACOG) and JBSA.

Work may include, but is not limited to, the installation of single-mode fiber optic cable (FOC), associated conduit and duct systems, manholes and hand holes, fiber termination and splicing, testing, labeling, documentation, and restoration activities, in accordance with JBSA requirements and applicable standards, including all applicable provisions of the Unified Facilities Criteria (UFC) as published by the U.S.

Department of Defense (DoD).

Appendix A contains the General Technical Requirements applicable to all projects and task orders issued under this IDIQ. Appendix B contains a Project-Specific SOW, including planning-level drawings and routing exhibits.

1.4.4 Installation Locations

Installation locations may include multiple JBSA installations and facilities, including but not limited to JBSA-Lackland, Camp Bullis, Fort Sam Houston, and JBSA- Randolph. Specific locations, routes, buildings, core nodes, and access nodes will be identified in individual task orders issued under the resulting contract(s).

1.4.5 Task Order Requirements

Specific work requirements will be defined and authorized through the issuance of individual task orders under the resulting contract(s). Each task order will include, as applicable, a detailed Statement of Work (SOW); JBSA-provided engineering documents, drawings, sketches, or routing diagrams; identified installation

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 11 of 57 locations, routes, buildings, core nodes, and access nodes; required deliverables, schedules, milestones, and completion dates; any applicable performance and/or payment bond requirements; and installation access, security, and coordination requirements specific to JBSA.

Task orders shall be subject to the JBSA Access, Security, and Coordination requirements.

Appendix A – General Technical Requirements establishes the baseline technical standards and requirements applicable to all projects and task orders issued under this RFP. By submitting a Proposal, Respondents acknowledge and agree to comply with all requirements in Appendix A, unless expressly modified in an individual task order.

1.4.6 Stop-Work Authority

AACOG and/or Joint Base San Antonio (JBSA) reserve the right to suspend, delay, or stop work at any time due to installation requirements, security conditions, operational needs, safety concerns, or mission priorities. Such suspension shall not entitle the Contractor to additional compensation unless expressly authorized in writing by AACOG.

1.4.7 Task Order Administration

Applicable Independent Government Estimates (IGEs) or Budget Estimates (BEs) are internal government planning documents used solely for evaluation and funding purposes, shall not be disclosed to Respondents, and do not represent a guarantee of funding, a price cap, or a commitment to award any task order. Task orders may require the Contractor to perform activities including, but not limited to, trenching, conduit and duct bank installation, manhole and handhole installation, fiber placement, splicing, termination, testing, labeling, documentation, restoration, and updates to as-built or outside plant (OSP) drawings. AACOG reserves the right to issue task orders on a competitive, rotational, or other permissible basis in accordance with the terms of this solicitation and applicable law. Issuance of any task order is subject to JBSA requirements, funding availability, and AACOG approval.

1.4.8 Site Visits

AACOG may offer an optional site visit to a single project site to provide Respondents with general context on the projects. Participation is voluntary and will not impact proposal evaluation. All site visits will be coordinated by AACOG and JBSA, require prior written approval, and must comply with JBSA access, security, and eligibility requirements.

1.5 Contractor Responsibilities

1.5.1 Monthly Reporting

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 12 of 57

The Contractor shall prepare and submit monthly progress reports to AACOG for each active task order. Reports shall be submitted no later than the last calendar day of each month and shall summarize work performed, progress toward established milestones, identified issues or risks, and anticipated activities for the following reporting period.

1.5.2 Regulatory Compliance

The Contractor shall ensure that all services performed under this RFP and any resulting task order(s) comply with all applicable federal, state, and local laws, regulations, codes, and ordinances, including but not limited to environmental requirements, safety standards, permitting requirements, and JBSA installation policies. Compliance with all applicable laws, regulations, permits, access requirements, and JBSA policies shall be the sole responsibility of the Contractor and shall not entitle the Contractor to additional compensation unless expressly authorized in writing by AACOG.

1.5.3 Demobilization and Restoration

Upon completion of work under each task order, the Contractor shall demobilize all personnel, equipment, and materials and ensure that all affected work areas are restored to a clean, safe, and debris-free condition, consistent with JBSA requirements and the applicable task order. Failure to properly demobilize or restore work areas may be considered incomplete performance for purposes of task order closeout and the release of any associated performance bond obligations. Restoration at each location shall be subject to final inspection and approval by the JBSA Project Manager and/or JBSA Civil Engineer in accordance to JBSA Guidelines and SOW.

1.5.4 Coordination and Supervision

The Contractor shall provide all necessary supervision, coordination, and oversight of work performed under each task order. This includes coordinating site visits, inspections, and work activities as requested by JBSA and/or AACOG, and ensuring that all subcontractors comply with contract requirements and installation-specific policies. The Contractor shall designate a single, qualified point of contact authorized to act on behalf of the Contractor for all coordination with AACOG and JBSA and shall remain fully responsible for the performance, compliance, and conduct of all subcontractors.

1.5.5 Submittals and RFIs

The Contractor shall comply with all submittal and Request for Information (RFI) requirements applicable to each task order, including those identified in Appendix A – General Technical Requirements and in JBSA-provided engineering documents. The Contractor shall submit all required submittals and RFIs in a timely manner to support JBSA review, approval, and coordination requirements.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 13 of 57

The Contractor shall not proceed with work impacted by unresolved submittals or RFIs until written approval or clarification is received from AACOG and/or JBSA, as applicable.

1.5.6 Quality Assurance

The Contractor warrants that all goods, materials, equipment, and workmanship furnished under the resulting contract(s) and task orders shall be new, free from defects, and in full conformance with applicable specifications, standards, and JBSA technical requirements. Any defective or non-conforming work shall be corrected at the Contractor’s expense and may constitute grounds for claims against the applicable performance bond.

1.5.7 Safety Requirements

The Contractor shall be responsible for maintaining safe work conditions and complying with all applicable federal, state, and JBSA safety requirements. The Contractor shall take all necessary precautions to protect personnel, property, and ongoing JBSA operations during performance under each task order. The Contractor shall comply with the Safety and Security requirements set forth in the Standard Technical Requirements in Section 1.10.

1.5.8 Records and Audit Support

The Contractor shall maintain records related to work performed under this contract and any task order(s) in accordance with applicable record retention requirements and shall provide access to such records upon request by AACOG or authorized federal representatives for audit, inspection, or compliance purposes.

1.5.9 Project Closeout Support

The Contractor shall provide full support for task order closeout, including submission of all required documentation, test results, as-built drawings, certifications, inspections, and coordination necessary to achieve final acceptance by AACOG and JBSA. Final acceptance of a task order and release of any associated performance and/or payment bonds shall be contingent upon satisfactory completion of all work and fulfillment of all closeout requirements.

1.6 Pricing Structure

1.6.1 General Pricing Approach

Respondents shall submit binding pricing for the Sample Project-Specific SOW listed in Appendix B as part of this Request for Proposals (RFP). This pricing is provided for evaluation purposes and is intended to assist AACOG in assessing overall cost reasonableness and alignment with the anticipated project scope.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 14 of 57

1.6.2 Task Order Pricing Requirements

Pricing shall be submitted only in response to individual task order requests issued by AACOG. Each task order request will define the specific Scope of Work and require submission of detailed pricing applicable to that task order.

Task-order pricing shall be firm, fixed, and all-inclusive, covering all labor, materials, equipment, supervision, overhead, administrative costs, travel, mobilization, and incidental expenses necessary to perform the work, unless otherwise expressly authorized in writing by AACOG.

Pricing shall not include escalation, standby charges, or administrative markups unless specifically authorized in the applicable task order.

1.6.3 CLIN-Based Pricing Requirements (JBSA-Randolph ATCT)

Where specified, Respondents shall provide Contract Line Item Number (CLIN)-based pricing. For the JBSA-Randolph Air Traffic Control Tower (ATCT) project, Respondents must submit two (2) separate and independent CLINs for Randolph West and Randolph East.

Each CLIN shall be priced independently and shall represent a complete, stand-alone project. Pricing for each CLIN shall be firm, fixed, and all-inclusive, consistent with Section 1.6.2.

Respondents are required to submit a detailed cost breakdown for each CLIN in accordance with Attachment G (Detailed Binding Cost Proposal / Bid Sheet), including, at a minimum:

• Labor

• Materials

• Equipment

• Mobilization and travel

• Program management / supervision

• Bonding, insurance, and overhead

• Environmental and regulatory compliance costs

Each CLIN proposal shall include all requirements necessary to deliver a complete and operational system, including but not limited to:

• All applicable federal and JBSA Statement of Work (SOW) requirements

• Safety plans and site-specific safety compliance

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 15 of 57

• Submittals and approvals

• Testing and commissioning

• Labeling, documentation, and as-built drawings

• Environmental compliance and permitting

Failure to provide separate CLIN pricing and required detailed cost breakdowns may result in the Proposal being deemed non-responsive.

1.6.4 Asbestos Survey and Environmental Compliance Pricing

An asbestos survey may be required for applicable task order prior to the commencement of any work. Task-order pricing shall include all costs associated with required asbestos surveys, testing, reporting, coordination, and related environmental compliance activities, unless otherwise expressly stated in the task order.

All asbestos-related activities shall be performed in accordance with applicable federal and state regulations and Joint Base San Antonio (JBSA) environmental requirements. Asbestos-related work shall not commence without prior written authorization from AACOG and JBSA, as applicable.

1.6.5 Performance and Payment Bond Requirements

Pursuant to RFO 36.101 (Applicability), construction task orders issued under this IDIQ contract are subject to applicable federal bonding requirements. Each applicable construction task order issued under this contract shall require the Contractor to furnish performance and payment bonds.

Bonding shall be provided in accordance with RFO 52.228-15, Performance and Payment Bonds—Construction, as incorporated into the applicable task order. Bond amounts, forms, and submission timelines shall be specified in the task order.

All costs associated with required performance and payment bonds shall be included in the applicable task order pricing. Required bonds must be furnished prior to issuance of the Notice to Proceed, unless otherwise stated in the task order.

1.6.6 Pricing Review and Evaluation

Pricing submitted in response to a task order request will be evaluated in accordance with the criteria specified in that request and may be subject to negotiation. AACOG reserves the right to reject pricing determined to be unreasonable, non-responsive, inconsistent with task order requirements, or not aligned with applicable law, JBSA requirements, or available funds.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 16 of 57

1.6.7 Task Order Response Time

Unless otherwise specified in the task order request, Contractors shall submit task-order proposals, including schedules and pricing, within the timeframe established by AACOG. AACOG reserves the right to establish expedited response timelines based on JBSA mission requirements.

1.6.8 No Minimum Guarantee

AACOG does not guarantee a minimum or maximum amount of work, number of task orders, or total contract value under this solicitation. The pricing format, level of detail, and any required supporting documentation shall be specified in each individual task order request. Issuance of any task order is subject to JBSA requirements, funding availability, and AACOG approval.

1.7 Contract and Payments

1.7.1 Contract Term

The contract start date is tentative and will be finalized following the award of the contract(s). Work under the contract shall be performed only upon issuance of an authorized task order by AACOG.

1.7.2 Proposal Costs

AACOG shall not be liable for any costs incurred by a Respondent in the preparation or submission of a Proposal in response to this RFP, or in anticipation of contract award or task order issuance.

1.7.3 Funding Availability

The Respondent agrees and acknowledges that AACOG’s obligations under the resulting contract(s) and any task order(s) are subject to the availability of funding. In the event that funding is reduced, delayed, or unavailable, AACOG shall have no liability beyond payment for authorized and satisfactorily completed work performed under an issued task order prior to the loss of funding. Nothing herein shall be construed as a guarantee of funding or the issuance of any task order.

1.7.4 Payment and Invoicing

AACOG will not provide advance payments. Payment shall be made only for work completed and accepted by AACOG and JBSA in accordance with the applicable task order. Payment is contingent upon acceptance of deliverables and completion of all task order requirements, including any inspections, testing, documentation, and closeout activities. Invoices shall reference the applicable task order number and include sufficient detail to support the charges submitted, as specified in the applicable task order.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 17 of 57

1.8 Respondent Requirements

1.8.1 Vendor Documentation

The Respondent shall complete and submit an AACOG Vendor Packet, including all required forms and certifications identified in the attachments to this RFP.

1.8.2 Professional Conduct

The Respondent shall ensure that all AACOG representatives, JBSA personnel, and stakeholders are treated professionally. Employees and subcontractors shall conduct themselves in a manner appropriate for work performed on a federal installation.

1.8.3 JBSA Access Eligibility

Access to Joint Base San Antonio (JBSA) is subject to United States Air Force and JBSA access requirements. All Respondent and subcontractor personnel must be eligible for access and comply with applicable badging, background screening, and security procedures. AACOG does not guarantee installation access.

1.8.4 Licensing and Compliance

Respondents must be properly licensed, certified, and qualified to perform required services and shall comply with all applicable laws, regulations, and JBSA installation requirements. At least one member of each installation crew must be Building Industry Consulting Service International (BICSI) certified. Respondents should expect to be monitored by AACOG, JBSA, or authorized federal representatives. Noncompliance may result in corrective action, suspension, termination of a task order, or other remedies.

1.8.5 Site Conditions and Property Protection

Upon completion of work, the Respondent shall remove all debris and restore work areas in accordance with JBSA requirements. The Respondent shall protect existing property and repair or restore any damage resulting from its operations at its own expense. Site restoration is a condition of task order closeout and bond release.

1.8.6 Schedule, Labor, and Supervision

Work shall be completed in accordance with task order schedules. The Respondent shall provide all labor, materials, equipment, supervision, and required monthly progress reports necessary to perform services at JBSA installations.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 18 of 57

1.8.7 Independent Contractor Status

The Respondent and its subcontractors are independent contractors. The Respondent shall remain fully responsible for subcontractor’s performance and shall indemnify and hold harmless AACOG from claims arising out of work performed under the resulting contract(s) or task order(s).

1.8.8 Confidentiality, Risk, and Worker Safety

The Respondent shall protect confidential and sensitive information in accordance with applicable privacy laws. All work is performed at the Respondent’s sole risk. The Respondent is responsible for job-related illness or injury to its employees or subcontractors and shall indemnify and hold harmless AACOG from related claims.

1.8.9 Equal Employment Opportunity

Respondents and subcontractors shall comply with 41 CFR Parts 60-3, 60-4, 60-20, and 60-50, which prohibit discrimination against qualified individuals on the basis of protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.

1.8.10 Authorized Representative

The Respondent shall designate a single authorized representative with authority to act on its behalf for all contractual, technical, and coordination matters related to this RFP and any resulting task order(s).

1.8.11 Subcontractor Responsibility

Approval of subcontractors by AACOG does not relieve the Contractor of full responsibility for subcontractor performance, compliance, workmanship, safety, or deficiencies. The Contractor shall remain fully responsible for all acts and omissions of its subcontractors.

1.9 Service Area

1.9.1 Authorized Service Locations

Services under this RFP may be performed at Joint Base San Antonio (JBSA) installations and facilities, including but not limited to JBSA-Lackland, JBSA- Randolph, Camp Bullis, and Fort Sam Houston, in support of the 502d Air Base Wing (502 ABW) and other JBSA tenant organizations.

1.9.2 Task Order–Specific Locations

Specific service locations, routes, buildings, facilities, and access points will be identified in individual task orders issued under the resulting contract(s).

The Contractor shall perform services only at locations authorized by the applicable task order and in accordance with JBSA access, security, and coordination requirements.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 19 of 57

1.9.3 Expansion of Service Area

The listed service areas are provided for reference purposes only and do not limit AACOG’s ability to issue task orders at other JBSA-controlled or JBSA-supported locations. The service area may expand during the contract term based on JBSA requirements, funding availability, and AACOG authorization.

1.9.4 Access and Coordination

All services performed within the service area are subject to JBSA installation access, security, and coordination requirements. The Contractor shall be responsible for ensuring that all personnel comply with applicable installation policies and procedures prior to performing work at any authorized location.

1.10 Procurement Standard

1.10.1 Competitive Procurement

It is the policy of AACOG to conduct all procurement activities in a manner that ensures full and open competition, in accordance with applicable federal, state, and local procurement laws, regulations, and AACOG policies.

1.10.2 Method of Procurement

The services solicited under this RFP are procured using the Competitive Proposal Method. Contract awards will be made only to Respondents that demonstrate the qualifications, experience, and capability to successfully perform the services required.

1.10.3 Task Order Awards

Individual task orders issued under the resulting IDIQ contract(s) may be awarded using procedures consistent with the Competitive Proposal Method, including best value determinations, lowest responsive and responsible offer, or other evaluation criteria specified in the applicable task order request, as permitted by law and AACOG policy.

1.10.4 Reservation of Rights

AACOG reserves the right to reject any or all Proposals, waive informalities and minor irregularities, and take any action deemed to be in the best interest of AACOG and JBSA, in accordance with applicable law. Informal communications do not constitute a binding commitment unless confirmed in writing through an official addendum, task order, or executed contract document.

1.10.5 Official Changes

Official changes to this RFP shall be made only through written addenda

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 20 of 57 issued by AACOG. Respondents are responsible for reviewing all addenda and incorporating such changes into their Proposals and performance under any resulting contract or task order.

PART 2 – SUBMISSION INFORMATION

This Part outlines the submission requirements, communication rules, schedule information, and public information obligations applicable to this Request for Proposals (RFP).

2.1.1 Submission Deadline

Responses must be received by the Alamo Area Council of Governments (AACOG) no later than June 12, 2026 @ 5:00 pm.

2.1.2 Solicitation Deadlines

AACOG reserves the right to modify this schedule at its sole discretion by written addendum. Below is the current schedule

RFP Release Date May 11, 2026 @ 4:00 pm

Pre-Bid Site Visits May 28, 2026 @ 9:00 am

Questions Deadline May 29, 2026 @ 4:00 pm

Q&A Posting June 3, 2026 @ 4:00 pm

Response Deadline June 12, 2026 @ 5:00 pm

2.1.3 Pre-Bid Site Visits

An optional, non-mandatory site visit will be held at 9:00 am CDT on Thursday, May 21, 2026, at JBSA-Randolph Air Force Base, located at 470 C Street East, Building 379, JBSA-Randolph, TX 78150.

Participation is strongly encouraged but not required for Proposal submission. Any Respondent wishing to attend the site visit must submit an email request no later than May 18, 2026. AACOG will coordinate all site visit scheduling and access procedures with JBSA.

JBSA-Randolph requires all attendees to possess valid identification and authorized base access. Respondents without current base access credentials must also request a DoD SAFE Drop for submission of the required Unescorted Access Request (UAR) package

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 21 of 57

Attendees must provide Full Name, Date of Birth, Country of Birth, and Driver’s License Number/State of Issue for JBSA-Randolph Visitor Control Center processing.

Individuals requiring base access must obtain a day pass at 1 Harmon Drive, JBSA-Randolph, TX 78150, and should arrive early to allow sufficient processing time.

2.1.4 Submission Format

Proposals and all required attachments must be submitted electronically as PDF files only. An Excel version of Attachment G Bid Sheet is also requested AACOG prefers that the Proposal be submitted as one combined PDF file whenever possible. If file size limitations require multiple files, Respondents shall clearly label each file. If a Respondent is unable to submit in PDF format due to technical limitations, AACOG may accept an alternate electronic format at its sole discretion. Respondents requesting an alternate format must contact AACOG prior to the submission deadline for approval.

2.1.5 Submission Method

(1) Complete electronic copy of the Proposal shall be submitted via email to ijones@aacog.gov and procurement@aacog.gov with a copy

(cc) to dugarte@aacog.gov using the following subject line:

RFP Submission: RFP-26-01-JBSA – Fiber Optic Cabling Installation Services

File Type Required File Name Format

Main Proposal (Preferred single PDF) XXXXX – RFP-26-01-JBSA Proposal.pdf

AACOG Vendor Packet (Separate PDF Required) XXXXX – AACOG Vendor Packet.pdf

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 22 of 57

Please send all site visit attendance requests and required access documentation to: ijones@aacog.gov and procurement@aacog.gov It is the sole responsibility of each Respondent to:

Submit all required attendance and access documentation by the stated deadline; Confirm receipt of documentation by AACOG and the 502d Contracting Squadron (502 CONS); Ensure compliance with all JBSA installation security and visitor access requirements.

Failure to complete required procedures by the deadline may result in inability to attend the site visit.

mailto:ijones@aacog.gov mailto:procurement@aacog.gov mailto:dugarte@aacog.gov

Multiple Proposal Files (If needed due to file size)

XXXXX – RFP-26-01-JBSA Proposal (Part X of Y).pdf

2.2 Authorized Points of Contact

2.2.1 Primary Point of Contact

All communications regarding this RFP shall be directed to the primary point of contact identified below.

Isaac Jones III Senior Procurement Analyst Email: ijones@aacog.gov

2.2.2 Secondary Point of Contact

Debbie Ugarte Contracts and Procurement Director Email: dugarte@aacog.gov

2.3 Communications Restriction

2.3.1 General Restriction

During the period beginning on the date this RFP is issued and ending upon execution of the resulting contract(s), all Respondents and their representatives shall restrict communications related to this RFP. All questions, requests for clarification, or communications regarding this RFP—including questions concerning terms, conditions, or requirements—must be directed only to the AACOG representatives identified in this RFP and in the manner specified herein.

2.3.2 Prohibited Communications

Respondents shall not contact members of the AACOG Board of Directors, AACOG employees, administrators, agents, or evaluation committee members regarding this RFP, except as expressly permitted below.

Prohibited communications include, but are not limited to, communications between: Any potential Respondent, service provider, bidder, lobbyist, consultant, or representative and any member of the AACOG Board of Directors; Any AACOG Board member and any selection or evaluation committee member. Any AACOG Board member and any AACOG administrator or employee regarding this RFP; Any direct or indirect discussion, advocacy, or promotion of a Respondent’s Proposal outside the authorized procurement process. Any prohibited contact may result in disqualification of the Respondent, at AACOG’s sole discretion.

2.3.3 Permitted Communications

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 23 of 57 mailto:ijones@aacog.gov

The communications restriction does not apply to communications with AACOG’s designated procurement representatives identified in this RFP, communications expressly requested or authorized in writing by AACOG, communications conducted during officially sanctioned inquiries, briefings, interviews, or presentations, or communications with AACOG’s General Counsel when authorized by AACOG. The communications restriction shall terminate upon execution of the contract by AACOG and the selected Respondent(s).

2.4 Questions and Addenda

2.4.1 Submission of Questions

AACOG will accept questions submitted via electronic mail in accordance with the instructions and deadlines stated in this RFP.

2.4.2 Addenda

A written addendum addressing all questions received during the open question period will be issued by AACOG, distributed to all interested parties, and archived on the AACOG website at https://aacog.gov/member-government-services/procurement/ under the applicable RFP. Only written addenda issued by AACOG shall be considered official and binding. Respondents are responsible for reviewing all issued addenda and for incorporating any applicable changes or clarifications into their Proposals.

2.5 Schedule and Changes

2.5.1 Procurement Schedule

All dates and times listed in the Procurement Schedule are stated in Central Standard Time (CST).

RFP Release Date May 11, 2026 @ 4:00 pm

Pre-Bid Site Visits May 28, 2026 @ 9:00 am

Questions Deadline May 29, 2026 @ 4:00 pm

Q&A Posting June 3, 2026 @ 4:00 pm

Response Deadline June 12, 2026 @ 5:00 pm

2.5.2 Schedule Modifications

Dates provided are subject to change at AACOG’s discretion. All material

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 24 of 57 https://aacog.gov/member-government-services/procurement/ https://aacog.gov/member-government-services/procurement/ changes to the procurement schedule will be posted on AACOG’s procurement webpage at https://aacog.gov/procurement.gov. It is the sole responsibility of Respondents to monitor the website for updates.

2.6 Availability of RFP

2.6.1 Public Availability

Nothing contained herein shall prohibit any person or entity from publicly addressing the AACOG Board of Directors during a duly noticed public meeting, in accordance with applicable Board policies, on a matter other than this RFP or in connection with a presentation specifically requested by AACOG.

2.6.2 Access to RFP Documents

This RFP is available for review during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, excluding holidays. Any party that receives this RFP from a source other than AACOG is responsible for notifying AACOG to ensure receipt of all addenda and official communications.

2.7 Proprietary Information and Public Information Act

2.7.1 Public Information Act

All Proposals and related materials submitted in response to this RFP are subject to disclosure under the Texas Public Information Act following contract execution.

2.7.2 Confidential Information

If a Respondent believes that any portion of its Proposal is exempt from disclosure, the Respondent must clearly identify the information claimed to be exempt on a page-by-page and line-by-line basis, cite the applicable statutory exception, and provide a detailed written justification.

Information not properly identified and justified will be treated as public information.

2.7.3 Attorney General Review

Determinations regarding confidentiality are made by the Texas Office of the Attorney General (OAG). AACOG must comply with all OAG rulings and assumes no responsibility for asserting confidentiality arguments on behalf of Respondents.

Procurement records will be made available for public inspection in accordance with applicable law following contract award.

RFP-26-01-JBSA | Fiber Optic Services IDIQ Page 25 of 57 https://aacog.gov/procurement.gov

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS

This Part outlines general eligibility requirements, contractual terms, administrative obligations, insurance and bonding requirements, and other conditions applicable to Respondents under this RFP.

3.1 Eligible Providers

3.1.1 Qualified Respondents

AACOG seeks Proposals from established and qualified entities with demonstrated expertise in the services required under this RFP.

Respondents selected for award will become approved AACOG vendors and will be responsible for performing the functions and services outlined in the Scope of Work.

3.1.2 HUB Participation

AACOG encourages participation by small and Historically Underutilized Businesses (HUBs), as defined in Texas Government Code Chapter 2161.

AACOG strives to award at least ten percent (10%) of the total annual contract value to HUB vendors, when practicable.

3.1.3 Minimum Eligibility Requirements

To be eligible for consideration, Respondents must:

• Be licensed to conduct business in the State of Texas.

• Demonstrate a minimum of three (3) years of experience in fiber optic cable construction and installation.

• Possess and maintain all licenses, registrations, and certifications required to perform the services described in this RFP, including current EPA Lead-Safe Certification (as applicable) in accordance with 40 CFR Part 745;

• Be eligible to obtain and maintain access to JBSA facilities and comply with all JBSA access, security, and eligibility requirements.

• Be able to obtain and maintain all required insurance coverages and limits identified in this RFP; and

• Have the ability to obtain performance and payment bonds, as required, for applicable construction task orders.

• Be able to perform, manage, or subcontract required asbestos surveys and asbestos-related services in compliance with applicable federal, state, and JBSA requirements.

Failure to meet or maintain this minimum eligibility requirements may result in a Proposal being deemed non-responsive or ineligible for award.

3.1.4…