ESBD_514299_1779210951685_RFP 13260301 - Amendment One.pdf

This is Amendment One to Request for Proposals #13260301 issued by the Heart of Texas Workforce Development Board, Inc. in partnership with Education Service Center, Region 12, seeking lease space for a workforce center in Hillsboro, Texas. The facility will serve six counties (Bosque, Falls, Freestone, Hill, Limestone, and McLennan) and must provide employment-related services, computerized resource labs, meeting spaces, and training capabilities. The proposed facility must be compliant with Texas Accessibility Standards and Americans with Disabilities Act requirements, located in properly zoned areas with proximity to major thoroughfares and public transportation, and ready for occupancy by August 1, 2026. The amendment establishes revised submission deadlines: written questions must be submitted by May 22, 2026, at 5:00 p.m. to procurement@hotworkforce.com, a mandatory virtual bidders' conference will be held via Zoom on May 19, 2026, at 1:00 p.m., and proposals must be submitted electronically by June 5, 2026, at 1:00 p.m. Evaluation will occur June 5-15, 2026, with award notification expected June 18, 2026.

Proposals will be evaluated on a 100-point scale based on facility suitability (40 points), reasonableness of cost (35 points), value-added amenities (10 points), and property management experience and other special conditions (15 points), with a minimum aggregate score of 75 points required for consideration. Proposers must provide at least three references demonstrating lease terms of at least five years, complete floor plans, and full compliance documentation including debarment certifications, drug-free workplace certifications, lobbying certifications, and conflict of interest disclosures. The contract will be awarded as a fixed-price agreement to the highest-ranked responsive bidder following negotiations, with cost evaluation factors including the proposed base lease rate, escalation clauses, utility provisions, maintenance and repair responsibilities, insurance requirements, and relocation costs. The Board reserves the right to renew the lease annually for five years with an additional five-year renewal option, for a maximum ten-year term. Funding is contingent upon actual receipt of funds from the Texas Workforce Commission and the U.S. Department of Labor. The Board retains the right to reject any and all proposals, cancel the RFP, or waive irregularities in the bidding process.